Executive Office Manager Jobs in USA with Visa Sponsorship
Executive Office Manager roles qualify for H-1B visa sponsorship when the position requires a bachelor's degree in business administration, management, or a related field. Employers file a Labor Condition Application before sponsoring, and candidates with demonstrated C-suite support experience have the strongest cases for specialty occupation approval.
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Get Access To All JobsJob Title:
Executive Office Manager
Exemption: Non-exempt
WORK SCHEDULE:
Work Schedule: Hybrid work arrangement with at least three days per week on-site.
BUDGETED SALARY:
Budgeted salary: $44.84-$65.44/hr
SCHOOL/UNIT DESCRIPTION:
The Stanford Digital Economy Lab (DEL) conducts groundbreaking research on the impact of the digital economy. We bring together an interdisciplinary group of passionate researchers to study how digital technologies are transforming work, organizations, and the economy. Our insights are helping companies, policymakers, students, and professionals rise to the challenges and opportunities created by digitization. We believe in the power of human work and that augmenting human capabilities with machine capabilities will lead to the most profitable gains for everyone. The Lab is part of the Stanford Institute for Human-Centered Artificial Intelligence (HAI) and co-sponsored by the Stanford Institute for Economic Policy Research (SIEPR).
Position Summary:
The Executive Office Manager is a key role supporting senior leadership of the Digital Economy Lab. This position will provide complex and diversified administrative support with minimal supervision. Critical to the role is the ability to anticipate the needs of senior leadership and proactively solve problems, independently handling issues. This position will report directly to the Executive Director of DEL and coordinate with other members of the DEL and HAI teams as appropriate to deliver value to DEL’s expanding community and network. This role will also support leadership on gift and grant proposals, reporting, and stewardship, as well as track and support priority projects on behalf of faculty.
This is a two-year fixed term position and may be extended based on programmatic need and funding availability. This position is 100% FTE and benefits eligible. This position will be based on Stanford’s main campus and will be considered for an option of hybrid work arrangement, subject to operational need. For consideration, please submit your resume and cover letter.
Core Duties:
- Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature.
- Research and/or write background information for meetings. Participate in meetings on supervisor’s behalf, inform after the fact.
- Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.
- Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial research editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
- Plan and schedule calendar(s) without prior consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
- Create complex reports and spreadsheets which may utilize specialized software and systems. Make recommendations based on reports.
- Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.
- Coordinate complex office moves. Plan and coordinate routine remodeling and renovations.
- Analyze and review material and extract pertinent information for briefing purposes.
Positions at this level also include one or more of the following duties:
- In conjunction with financial lead and/or principal investigator, assist with sponsored project research proposal submissions and post award administration.
- Responsible for leading the administrative functions of a program or unit.
- Perform human resources transactional support and/or faculty affairs support; coordinate or manage the visa process.
- Serve as building coordinator.
- Oversee or supervise day-to-day work of other administrative or support staff, student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input.
Minimum Education and Experience
High school diploma and six years of administrative experience, or combination of education and relevant experience.
Knowledge, Skills and Abilities:
- Advanced computer skills and demonstrated experience with office software and email applications.
- Proven success in following through and completing projects.
- Excellent organizational skills and attention to detail.
- Excellent verbal and written communication skills.
- Excellent customer service and interpersonal skills.
- Ability to prioritize, multi-task, and assign work to others.
- Ability to take initiative and ownership of projects.
- Ability to routinely and independently exercise sound judgment in making decisions.
Job Title:
Executive Office Manager
Exemption: Non-exempt
WORK SCHEDULE:
Work Schedule: Hybrid work arrangement with at least three days per week on-site.
BUDGETED SALARY:
Budgeted salary: $44.84-$65.44/hr
SCHOOL/UNIT DESCRIPTION:
The Stanford Digital Economy Lab (DEL) conducts groundbreaking research on the impact of the digital economy. We bring together an interdisciplinary group of passionate researchers to study how digital technologies are transforming work, organizations, and the economy. Our insights are helping companies, policymakers, students, and professionals rise to the challenges and opportunities created by digitization. We believe in the power of human work and that augmenting human capabilities with machine capabilities will lead to the most profitable gains for everyone. The Lab is part of the Stanford Institute for Human-Centered Artificial Intelligence (HAI) and co-sponsored by the Stanford Institute for Economic Policy Research (SIEPR).
Position Summary:
The Executive Office Manager is a key role supporting senior leadership of the Digital Economy Lab. This position will provide complex and diversified administrative support with minimal supervision. Critical to the role is the ability to anticipate the needs of senior leadership and proactively solve problems, independently handling issues. This position will report directly to the Executive Director of DEL and coordinate with other members of the DEL and HAI teams as appropriate to deliver value to DEL’s expanding community and network. This role will also support leadership on gift and grant proposals, reporting, and stewardship, as well as track and support priority projects on behalf of faculty.
This is a two-year fixed term position and may be extended based on programmatic need and funding availability. This position is 100% FTE and benefits eligible. This position will be based on Stanford’s main campus and will be considered for an option of hybrid work arrangement, subject to operational need. For consideration, please submit your resume and cover letter.
Core Duties:
- Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature.
- Research and/or write background information for meetings. Participate in meetings on supervisor’s behalf, inform after the fact.
- Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.
- Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial research editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
- Plan and schedule calendar(s) without prior consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
- Create complex reports and spreadsheets which may utilize specialized software and systems. Make recommendations based on reports.
- Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.
- Coordinate complex office moves. Plan and coordinate routine remodeling and renovations.
- Analyze and review material and extract pertinent information for briefing purposes.
Positions at this level also include one or more of the following duties:
- In conjunction with financial lead and/or principal investigator, assist with sponsored project research proposal submissions and post award administration.
- Responsible for leading the administrative functions of a program or unit.
- Perform human resources transactional support and/or faculty affairs support; coordinate or manage the visa process.
- Serve as building coordinator.
- Oversee or supervise day-to-day work of other administrative or support staff, student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input.
Minimum Education and Experience
High school diploma and six years of administrative experience, or combination of education and relevant experience.
Knowledge, Skills and Abilities:
- Advanced computer skills and demonstrated experience with office software and email applications.
- Proven success in following through and completing projects.
- Excellent organizational skills and attention to detail.
- Excellent verbal and written communication skills.
- Excellent customer service and interpersonal skills.
- Ability to prioritize, multi-task, and assign work to others.
- Ability to take initiative and ownership of projects.
- Ability to routinely and independently exercise sound judgment in making decisions.
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Get Access To All JobsTips for Finding Visa Sponsorship as an Executive Office Manager
Document your specialty occupation case early
Pull your official job description and cross-reference it against the O*NET profile for Executive Office Managers. Courts and USCIS scrutinize whether this role truly requires a specific bachelor's degree, so gather employer org charts and degree-requirement policies before any petition is filed.
Target companies with LCA filing history
Use Migrate Mate to find employers who have filed Labor Condition Applications for administrative and operations management roles. Prior LCA activity signals an established HR process and legal infrastructure, which shortens your path from offer to petition filing significantly.
Verify prevailing wage tier before negotiating salary
Run the OFLC Wage Search for your target metro area and occupation before you receive a written offer. Executive Office Manager wages vary sharply by region, and your offered salary must meet the certified LCA wage or USCIS will issue a Request for Evidence.
Prepare a degree equivalency letter proactively
If your bachelor's degree is from outside the U.S. or is in a field adjacent to management, obtain a credential evaluation from a NACES-member service. Submit this alongside your petition to preempt USCIS requests for evidence about your educational qualifications.
Clarify PERM timing if green card sponsorship matters
Ask your prospective employer whether they sponsor for permanent residence and at what point in your tenure they begin PERM labor certification. For Executive Office Manager roles, PERM approval hinges on the employer demonstrating no qualified U.S. workers are available, which takes months to build.
Confirm E-Verify enrollment if you're on STEM OPT
If you're transitioning from STEM OPT to H-1B, your employer must be enrolled in E-Verify throughout your OPT period. Executive Office Manager roles at smaller private offices often aren't enrolled, so verify this before accepting an offer to avoid losing your work authorization.
Frequently Asked Questions
Does an Executive Office Manager role qualify as a specialty occupation for H-1B purposes?
It depends on how the employer structures the position. USCIS requires that the role normally demand a bachelor's degree in a specific field, not just any degree. Executive Office Manager positions that oversee finance, compliance, or executive operations typically qualify, while generalist administrative coordinator roles face more scrutiny. Your employer's internal job requirements and actual duties carry more weight than the job title alone.
What degree field is typically required for H-1B sponsorship in this role?
Business administration, organizational management, public administration, or a closely related field are the most defensible degree backgrounds for USCIS review. A degree in an unrelated field, even at the bachelor's level, can trigger a Request for Evidence. If your degree is in a field like communications or liberal arts, your employer should document why that background specifically qualifies you for the duties involved.
How do I find employers who actively sponsor Executive Office Manager roles?
Migrate Mate shows employers with verified sponsorship history for administrative and operations management roles, searchable by city and job function. Focusing on organizations that have sponsored similar roles before saves time and avoids offers from employers unfamiliar with the H-1B petition process.
Can an Executive Office Manager role be sponsored under a TN visa?
No. The TN visa is restricted to occupations on the USMCA profession list, and Executive Office Manager is not among them. Even for Canadian or Mexican nationals, this role does not fit any listed TN category. H-1B, or in some cases an O-1 visa for candidates with recognized professional achievements, are the realistic nonimmigrant visa paths for this occupation.
What happens to my H-1B status if the executive I support leaves the company?
Your H-1B is tied to the employer who filed the petition, not to the specific executive you report to. If your employer continues operating and your position remains funded and filled as described in the original Labor Condition Application, your status is unaffected by personnel changes above you. If your role is eliminated as a result of restructuring, you have a 60-day grace period to find a new sponsoring employer before your status lapses.
What is the prevailing wage requirement for sponsored Executive Office Manager jobs?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.