Project Assistant Jobs in USA with Visa Sponsorship
Project Assistant roles qualify for H-1B visa sponsorship when they require specialized skills and a relevant bachelor's degree. Many positions involve coordinating complex projects, managing stakeholder communications, and supporting strategic initiatives. Common sponsors include consulting firms, healthcare organizations, and technology companies seeking organized professionals to streamline operations. For detailed occupation requirements, see the O*NET profile.
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Get Access To All JobsINTRODUCTION
Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets.
We are more than 34,000 people, in over 30 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world’s most complex challenges and deliver more impact together.
ROLE DESCRIPTION
Arcadis is seeking a Project Assistant to join our team in supporting project administration work for multiple project managers and operations in the NY Area. You will have regular interaction with the Project Controller(s) and Finance Manager regarding contracts and project specific financials and metrics. This position is hybrid; the candidate should be able to easily come into the Clifton Park office as needed. They will be working locally with the project managers and project teams.
This is an exciting opportunity for a self-motivated individual to join our team locally with support from one of the best-qualified consulting firms in the country. In this position you will work on project-specific work, such as: tracking progress of various projects, preparing reports regarding contracts for management use, monitoring project budgets and preparing and distributing routine correspondence related to the projects, for project teams simultaneously.
The ideal candidate will possess strong interpersonal and communication skills, coupled with a high level of proficiency in Microsoft Word, PowerPoint, Outlook, and Excel. They should be highly motivated and demonstrate a drive to pursue continual innovative improvements in processes. Exceptional time management and organizational abilities are essential, with the capability to work effectively under time constraints, prioritize tasks, and manage multiple projects and responsibilities simultaneously. Additionally, the candidate must exhibit excellent analytical skills with a keen attention to detail.
ROLE ACCOUNTABILITIES
As a Project Assistant, the successful candidate will:
- Work closely with project managers to ensure client invoices are prepared monthly and sent each month for all of the projects you are responsible for within the NYS Area and participate on monthly project reviews with Finance Managers and Project Managers.
- Provide and analyze financial project metric reports for project managers. (Project Revenue, profitability, accounts receivable etc.)
- Coordinate with subcontractors on billing requirements and prepare documents associated with client billing related to client contracts.
- Setting up projects in Oracle and tracking and monitoring project schedules and budgets as the primary support for our project managers relative to project and financial management.
- Verify invoices comply with contract terms.
- Prepare sophisticated reports and spreadsheets, conducting a high level of quality control of documents following the guidelines associated with billing large municipal clients.
QUALIFICATIONS & EXPERIENCE
Required Qualifications:
- Associate or Bachelor degree in Accounting, Finance, Business Administration, or related field or equivalent experience
- 3+ years of experience
Preferred Qualifications:
- Previous experience with client billing procedures, particularly State Agencies (NYSDEC, NYSOGS, NYSEFC, NYSOPRHP, NYPA, NYSERDA, etc.)
- Experience/Knowledge with Oracle (or other online database)
- Ability to work under time constraints to accomplish goals and objectives, handle multiple projects for several project managers simultaneously.
Continue your career journey as an Arcadian.
We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It’s why we are pioneering a skills based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.
You do meaningful work, and no matter where your next role in Arcadis takes you, you’ll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark; on your career, your colleagues, your clients, your life and the world around you.
Together, we can create a lasting legacy.
Our Commitment to Equality, Diversity, Inclusion & Belonging
We want you to be able to bring your best self to work every day. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity employer. We are dedicated to a policy of non-discrimination in employment on any basis including race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status, or any other basis prohibited by law.
Arcadis offers benefits for full time and part time positions. These benefits include medical, dental, and vision, EAP, 401K, STD, LTD, AD&D, life insurance, paid parental leave, reward & recognition program and optional benefits including wellbeing benefits, adoption assistance and tuition reimbursement. We offer nine paid holidays and 15 days PTO that accrue per year. The salary range for this position is $27-32.00/HR. Actual salaries will vary and are based on several factors, such as experience, education, budget, internal equity, project and location.
INTRODUCTION
Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets.
We are more than 34,000 people, in over 30 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world’s most complex challenges and deliver more impact together.
ROLE DESCRIPTION
Arcadis is seeking a Project Assistant to join our team in supporting project administration work for multiple project managers and operations in the NY Area. You will have regular interaction with the Project Controller(s) and Finance Manager regarding contracts and project specific financials and metrics. This position is hybrid; the candidate should be able to easily come into the Clifton Park office as needed. They will be working locally with the project managers and project teams.
This is an exciting opportunity for a self-motivated individual to join our team locally with support from one of the best-qualified consulting firms in the country. In this position you will work on project-specific work, such as: tracking progress of various projects, preparing reports regarding contracts for management use, monitoring project budgets and preparing and distributing routine correspondence related to the projects, for project teams simultaneously.
The ideal candidate will possess strong interpersonal and communication skills, coupled with a high level of proficiency in Microsoft Word, PowerPoint, Outlook, and Excel. They should be highly motivated and demonstrate a drive to pursue continual innovative improvements in processes. Exceptional time management and organizational abilities are essential, with the capability to work effectively under time constraints, prioritize tasks, and manage multiple projects and responsibilities simultaneously. Additionally, the candidate must exhibit excellent analytical skills with a keen attention to detail.
ROLE ACCOUNTABILITIES
As a Project Assistant, the successful candidate will:
- Work closely with project managers to ensure client invoices are prepared monthly and sent each month for all of the projects you are responsible for within the NYS Area and participate on monthly project reviews with Finance Managers and Project Managers.
- Provide and analyze financial project metric reports for project managers. (Project Revenue, profitability, accounts receivable etc.)
- Coordinate with subcontractors on billing requirements and prepare documents associated with client billing related to client contracts.
- Setting up projects in Oracle and tracking and monitoring project schedules and budgets as the primary support for our project managers relative to project and financial management.
- Verify invoices comply with contract terms.
- Prepare sophisticated reports and spreadsheets, conducting a high level of quality control of documents following the guidelines associated with billing large municipal clients.
QUALIFICATIONS & EXPERIENCE
Required Qualifications:
- Associate or Bachelor degree in Accounting, Finance, Business Administration, or related field or equivalent experience
- 3+ years of experience
Preferred Qualifications:
- Previous experience with client billing procedures, particularly State Agencies (NYSDEC, NYSOGS, NYSEFC, NYSOPRHP, NYPA, NYSERDA, etc.)
- Experience/Knowledge with Oracle (or other online database)
- Ability to work under time constraints to accomplish goals and objectives, handle multiple projects for several project managers simultaneously.
Continue your career journey as an Arcadian.
We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It’s why we are pioneering a skills based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.
You do meaningful work, and no matter where your next role in Arcadis takes you, you’ll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark; on your career, your colleagues, your clients, your life and the world around you.
Together, we can create a lasting legacy.
Our Commitment to Equality, Diversity, Inclusion & Belonging
We want you to be able to bring your best self to work every day. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity employer. We are dedicated to a policy of non-discrimination in employment on any basis including race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status, or any other basis prohibited by law.
Arcadis offers benefits for full time and part time positions. These benefits include medical, dental, and vision, EAP, 401K, STD, LTD, AD&D, life insurance, paid parental leave, reward & recognition program and optional benefits including wellbeing benefits, adoption assistance and tuition reimbursement. We offer nine paid holidays and 15 days PTO that accrue per year. The salary range for this position is $27-32.00/HR. Actual salaries will vary and are based on several factors, such as experience, education, budget, internal equity, project and location.
See all 4,827+ Project Assistant Jobs
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Get Access To All JobsTips for Finding Visa Sponsorship as a Project Assistant
Target roles requiring specialized project management skills
Focus on positions demanding expertise in project management methodologies, stakeholder coordination, or industry-specific knowledge rather than general administrative support roles.
Highlight relevant degree alignment with job requirements
Emphasize how your bachelor's degree in business, engineering, or related field directly supports the specialized project coordination responsibilities outlined.
Research companies with complex project portfolios
Target organizations managing multimillion-dollar initiatives, regulatory compliance projects, or technical implementations that require specialized project coordination expertise and documentation.
Demonstrate knowledge of project management software and methodologies
Show proficiency in tools like Microsoft Project, Asana, or Jira, plus familiarity with Agile, Scrum, or Six Sigma methodologies.
Apply to consulting firms and professional services companies
These organizations frequently sponsor H-1B visas for project assistants supporting client engagements requiring specialized industry knowledge and coordination skills.
Emphasize cross-functional collaboration and stakeholder management experience
Highlight experience coordinating between technical teams, executives, and external partners, demonstrating the specialized communication skills required for complex projects.
Frequently Asked Questions
Do Project Assistant roles qualify for H-1B visa sponsorship?
Yes, when the role requires specialized skills and a bachelor's degree in a specific field. Positions involving complex project coordination, stakeholder management, or industry-specific knowledge typically qualify. Generic administrative assistant roles without specialized requirements usually don't meet H-1B visa standards.
What degree do I need for H-1B sponsorship as a Project Assistant?
Most qualifying positions require a bachelor's degree in business administration, project management, engineering, or a field directly related to the projects you'll support. The degree field must align with the job's specialized requirements, not just general business skills.
Which industries commonly sponsor H-1B visas for Project Assistants?
Consulting firms, healthcare organizations, technology companies, and engineering firms frequently sponsor these roles. They need project coordinators with specialized knowledge to manage complex implementations, regulatory compliance initiatives, or technical project portfolios requiring specific expertise.
What are the approval rates for Project Assistant H-1B petitions?
Approval rates vary significantly based on role specialization and employer documentation. Positions with clear specialty occupation requirements and strong degree alignment typically see higher approval rates. Generic administrative roles face more scrutiny and lower approval chances.
Can I get sponsored if my experience is in different types of projects?
Yes, if you can demonstrate how your project experience translates to the specific role requirements. Emphasize transferable specialized skills like risk management, regulatory compliance, or technical coordination that apply to the new industry or project type.
What is the prevailing wage requirement for sponsored Project Assistant jobs?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.
How to find Project Assistant jobs with visa sponsorship?
Use Migrate Mate to find Project Assistant positions with visa sponsorship. Focus on construction firms, engineering consultancies, IT companies, and government contractors who commonly hire for these roles and offer H-1B, TN visa, or other work visas. Target organizations managing large-scale projects that need administrative support and have experience with international hiring processes.