Human Resources Assistant Jobs in USA with Visa Sponsorship

Job Title: Accounting/HR Assistant
Shifts: Day
Dept.: Administrative
Type: Hourly, Non-Exempt
Reports to: Controller
Class: Indirect

The following are tasks to be performed by the Accounting/HR Assistant. The duties are not limited to this list. Any additional requirements, changes, or deletions will be at the discretion of the Controller. To perform this job successfully, an individual must be able to execute each essential responsibility and duty satisfactorily.

SUMMARY

The Accounting/HR Assistant supports the daily operations of both the Accounting and Human Resources departments by performing a variety of accounting and administrative duties. Working closely with the Controller and HR Manager, this role helps support business priorities by maintaining accurate records, promoting efficient processes, and ensuring compliance with company policies and procedures.

Responsibilities:

- Provides administrative support to the Controller and HR Manager to assist with daily departmental operations
- Assists with routine accounting functions including data entry, document organization, and basic record maintenance, and preparation of supporting documentation
- Supports Accounts Payable (AP) and Accounts Receivable (AR) activities by processing invoices, assisting with payment records, and maintaining vendor documentation
- Assists with reconciliation of financial records and preparation of supporting documentation for accounting processes
- Maintains accurate filing and organization of accounting records and supporting documents
- Maintains confidentiality when handling sensitive financial and employee information
- Assists with onboarding activities including preparing new hire paperwork, coordinating background checks and pre-employment screenings, and scheduling orientation
- Supports HR processes by updating employee information, processing routine personnel changes, and maintaining accurate records within HR systems
- Provides support for Labor & Industries (L&I) matters including Retro program participation, Stay at Work program, OSHA 300 reporting, and claim administration
- Assists in the implementation of companywide employee performance review processes
- Supports preparation of HR reports, documentation, and compliance records as requested
- Partners with the HR Manager to maintain employee records and training documentation within the company’s QMS system (QT9), including tracking training requirements, evaluation cycles, and training gaps
- Coordinate with Accounting and HR staff to ensure accurate documentation and recordkeeping across both departments
- Performs other administrative or departmental support duties as assigned
- Greets guests, fields incoming phone calls and coordinates in-office meals and reception, as requested
- Adapts and modifies as circumstances warrant
- Builds and maintains positive rapport, communication and behavior with other Altek employees, customers and/or suppliers
- Demonstrates safe work habits
- Embraces Altek's Quality Policy to ensure quality to internal and external customers
- Embraces Altek's vision, core values, and expected behaviors

QUALIFICATIONS

- High school diploma or GED required; Associate or Bachelor’s degree in Human Resources, Accounting, Business Administration, or related field preferred
- Minimum of three years of experience in Accounting, Human Resources, Administration, or a related field
- Basic knowledge of HR processes, including employee records management, benefits administration, and employment practices
- Basic understanding of accounting principles and familiarity with accounts payable, accounts receivable, or payroll support functions
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and experience with HRIS, payroll, or accounting systems preferred
- Strong attention to detail with the ability to maintain accurate records and documentation
- Ability to handle confidential employee and financial information with discretion
- Strong organizational skills with the ability to prioritize and manage multiple tasks
- Effective written and verbal communication skills with the ability to interact professionally with employees at all levels
- Self-motivated with the ability to adapt and work independently

PROCESS UTILIZED:

PHYSICAL DEMANDS

Activity

Yes
No
Comment

Sitting
X
Frequently

Standing
X
Frequently

Walking
X
Frequently

Pushing and/or pulling
X
Occasionally

Climbing
X
Never

Bending or stooping
X
Occasionally

Squatting or kneeling
X
Occasionally

Twisting or turning
X
Occasionally

Handling, grasping with one or both hands
X
Occasionally

Typing
X
Frequently

Reaching or arm extension
X
Occasionally

Lifting or carrying
X
Occasionally

Time Spend Indoors: 100%

Time Spend Outdoors: 0%

Never = 0% Occasionally = 25% Frequently = 75% Constantly = 100%