Human Resources Assistant Visa Sponsorship Jobs in Washington
Washington state's human resources assistant roles are concentrated in the Seattle metro, where major employers like Amazon, Microsoft, Boeing, and a dense network of healthcare systems and public universities actively hire HR support staff. International candidates with strong administrative and people operations skills will find meaningful sponsorship activity here, particularly in tech, aerospace, and higher education.
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About WSDOT
The Washington State Department of Transportation (WSDOT) is a multimodal agency with a global reputation for excellence. Our dedicated workforce plans, designs, builds, and operates an integrated transportation system that safely and efficiently moves people and goods throughout the state. In addition to maintaining over 20,000 lane miles of state highway and 4,100 bridges, WSDOT leads an award-winning Active Transportation Plan, manages the world's longest floating bridge, and operates the largest ferry system in the nation!
The Opportunity
WSDOT is seeking a highly organized and detail-oriented Administrative Assistant 4 to support the Headquarters (HQ) Maintenance Team in the Thurston County area. This pivotal role serves as the principal assistant to the Assistant State Maintenance Engineer, providing high-level administrative support and exercising delegated authority in a wide range of administrative matters. In this role, you will be a central point of coordination and communication, supporting the Assistant State Maintenance Engineer, Maintenance Managers, and HQ Maintenance staff including the Office of Emergency Management. You will ensure the seamless flow of information, manage complex administrative functions, and help keep critical operations running efficiently. Additionally, this position provides supervision and leadership to office support staff, ensuring the administrative and clerical needs of the HQ Maintenance Office and Office of Emergency Management are met with accuracy, professionalism, and timeliness.
This is an excellent opportunity for a proactive professional who thrives in a fast-paced environment, values collaboration, and takes pride in delivering high-quality administrative support that contributes to the success of statewide maintenance operations.
What to Expect
Among the varied range of responsibilities held within this role, the Administrative Assistant 4 will:
- Serve as a member of the Maintenance Office Leadership Team.
- Develop in and out of state travel plans in accordance with department travel policies.
- Develop and implement internal office procedures; recommend changes in procedures or rules to facilitate safety, efficiency and effectiveness in travel.
- Serve as the coordinator for the HQ Maintenance Office in replying to the Governor's and/or Secretary's Office concerning public inquiries, complaints and public disclosure requests.
- Respond directly to or make assignments to requests for information from the public, government agencies, agency executives, OFM and the Legislature.
- Develop and maintain processes to coordinate and track such inquiries.
- Manage one administrative employee, delegating and directing administrative workflow.
- Collect information, develop documents and obtain necessary approvals for meeting requests and standing program meeting agendas.
- Manage and coordinate the Assistant State Maintenance Engineer's outlook calendar.
- Act for the Assistant State Maintenance Engineer in administrative matters including making decisions regarding the Maintenance Office administrative policies and procedures following general direction and in support of the program/department goals and guidance.
- Assists the Leadership Team by working with HR to track and report completion of performance evaluations and mandatory trainings for all HQ Maintenance Staff.
Qualifications
To be considered for this opportunity, the following are required:
- Administrative and Operational Knowledge: Demonstrated ability performing complex office, clerical, bookkeeping, accounting, and/or administrative tasks with minimal supervision, including preparing correspondence, organizing files, managing schedules, and maintaining confidentiality. Ability to prioritize and organize conflicting demands and meet deadlines under pressure.
- Interpersonal and Communication Skills: Ability to communicate clearly and professionally in writing and verbally across a wide range of audiences, including internal customers, partner agencies, and the public.
- Problem Solving and Independent Judgment: Skills to work independently and prioritize competing demands and implement effective solutions in a fast-paced environment within established deadlines.
- Customer Service Orientation: Demonstrated ability to consistently understand and meet the needs of customers by providing responsive, respectful, and solution-focused service that enhances customer satisfaction and trust.
- Technical Proficiency: Advanced skills in operating Windows-based computers and software such as MS Office Suite; virtual meeting software such as MS Teams; and cloud computing. Skills to create, draft, proofread, and edit professional documents accurately.
- Inclusive & Professional Work Practices: Demonstrated experience contributing to a work environment that fosters respect, inclusion, and equal opportunity. Proven ability to navigate interpersonal dynamics with professionalism, emotional intelligence, and effective conflict resolution.
- Work Organization and Accountability: Demonstrated ability to manage multiple priorities, meet deadlines, and maintain attention to detail in a fast-paced or deadline-driven environment.
- Independent & Team-Based Work: Demonstrated ability to perform job functions both independently and as part of a team. Proven competence in critical thinking, problem-solving, accountability, adaptability, and maintaining professional standards in a dynamic work environment.
- Communication & Documentation: Demonstrated ability to receive, interpret, and clearly communicate information both verbally and in writing. Proven skill in composing concise and relevant documentation of data collection efforts for internal and external stakeholders.
- Attention to Detail: Demonstrated ability to produce accurate, thorough, and high-quality work by carefully reviewing information, following procedures, and identifying errors, inconsistencies, or missing elements before completion.
- Maintains strict confidentiality: Ability to safeguard sensitive information, while adhering to privacy policies and applicable regulations, and exercising sound judgment when handling, sharing, or storing confidential items.
- Growth Mindset: Actively demonstrates a commitment to learning and growth.
- Service-Oriented: Takes action to meet the needs of others.
It is preferred that qualified candidates also demonstrate:
- Fiscal and Administrative Support Experience: Knowledge in timekeeping, data entry, procurement card reconciliation, travel coordination, file management, and supply purchasing to support business operations.
- System Proficiency: Knowledge and proficiency using payroll and accounts payable programs such as PCMS, TRAINS, and DOT Time.
- Conference and Event Planning: Demonstrated ability to effectively plan, coordinate, and execute government conferences, meetings, and events by managing logistics, stakeholders, timelines, and resources to ensure successful and professional outcomes.
- Supervisory Leadership and Oversight: Demonstrated ability to effectively lead, guide, and support a team by providing direction, oversight, and performance management to achieve organizational goals.
Important Notes
This recruitment may also be used to fill additional positions per business needs.
This position offers flexible/hybrid remote work options. In office attendance is required once per week. This position will report to the Olympia and Tumwater, WA offices.
To review the full Position Description, please follow the directions in the “Contact Us” section of this posting.
In addition to base salary, employees may be entitled to other forms of compensation depending on the type, duties, or location of the position. For union-represented positions, more information on other forms of compensation can be found in the applicable Collective Bargaining Agreements. Information on other compensation types for non-represented positions can be found in Chapter 357-28 of the Washington Administrative Code.
WSDOT does not use the E-Verify system, therefore we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov.
Why WSDOT
Work-Life Balance – We offer flexible work schedules that allow you time for your life outside of this excellent opportunity.
Paid Leave – In addition to 12 paid holidays, full-time employees may earn up to 25 paid vacation days per year!
Tuition Assistance – Permanent employees have several options for assistance with education expenses, including tuition reimbursement programs, government discounts at participating colleges throughout the state, and eligibility for federal student loan forgiveness.
Plan For Your Future – WSDOT offers a comprehensive benefits package that includes a variety of healthcare options. Employees also have their choice of state retirement programs, and much more. Go to State Benefits for more information.
How to Apply
Applications for this recruitment will be accepted electronically. Your relevant experience may be evaluated to determine salary. Therefore, it is very important that the “Work Experience” portion of the application be completed in as much detail as possible.
In order to be considered for this opportunity, please include the following with your online application:
- An attached Resume outlining (in reverse chronological order) your experience to date.
- An attached Cover Letter that further explains your qualifications and indicates why you believe you are a viable candidate for this role.
- Contact details for a minimum of three (3) individuals who can attest to your work performance, technical skills, and job-related competencies. This information can be entered in the “References” section of the online application; does not require an additional attachment.
Please click the "APPLY" button to proceed. Note that you will be prompted to either sign in or create an account. This step is required in order to submit an application to this opportunity.
WSDOT is an equal opportunity employer. We value the importance of creating an environment in which all employees can feel respected, included, and empowered to bring unique ideas to the agency. Our diversity and inclusion efforts include embracing different cultures, backgrounds and viewpoints while fostering growth and advancement in the workplace. All persons, regardless of race, ethnicity, age, veteran status, sexual orientation, and/or gender identity, are encouraged to apply. Persons with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may contact the recruiter listed.
Contact Us
For inquiries about this posting, you may contact the assigned Recruiter, Amanda Strebeck, at amanda.strebeck@wsdot.wa.gov. Please be sure to reference Administrative Assistant 4 #04046 in the subject line.
Description
About WSDOT
The Washington State Department of Transportation (WSDOT) is a multimodal agency with a global reputation for excellence. Our dedicated workforce plans, designs, builds, and operates an integrated transportation system that safely and efficiently moves people and goods throughout the state. In addition to maintaining over 20,000 lane miles of state highway and 4,100 bridges, WSDOT leads an award-winning Active Transportation Plan, manages the world's longest floating bridge, and operates the largest ferry system in the nation!
The Opportunity
WSDOT is seeking a highly organized and detail-oriented Administrative Assistant 4 to support the Headquarters (HQ) Maintenance Team in the Thurston County area. This pivotal role serves as the principal assistant to the Assistant State Maintenance Engineer, providing high-level administrative support and exercising delegated authority in a wide range of administrative matters. In this role, you will be a central point of coordination and communication, supporting the Assistant State Maintenance Engineer, Maintenance Managers, and HQ Maintenance staff including the Office of Emergency Management. You will ensure the seamless flow of information, manage complex administrative functions, and help keep critical operations running efficiently. Additionally, this position provides supervision and leadership to office support staff, ensuring the administrative and clerical needs of the HQ Maintenance Office and Office of Emergency Management are met with accuracy, professionalism, and timeliness.
This is an excellent opportunity for a proactive professional who thrives in a fast-paced environment, values collaboration, and takes pride in delivering high-quality administrative support that contributes to the success of statewide maintenance operations.
What to Expect
Among the varied range of responsibilities held within this role, the Administrative Assistant 4 will:
- Serve as a member of the Maintenance Office Leadership Team.
- Develop in and out of state travel plans in accordance with department travel policies.
- Develop and implement internal office procedures; recommend changes in procedures or rules to facilitate safety, efficiency and effectiveness in travel.
- Serve as the coordinator for the HQ Maintenance Office in replying to the Governor's and/or Secretary's Office concerning public inquiries, complaints and public disclosure requests.
- Respond directly to or make assignments to requests for information from the public, government agencies, agency executives, OFM and the Legislature.
- Develop and maintain processes to coordinate and track such inquiries.
- Manage one administrative employee, delegating and directing administrative workflow.
- Collect information, develop documents and obtain necessary approvals for meeting requests and standing program meeting agendas.
- Manage and coordinate the Assistant State Maintenance Engineer's outlook calendar.
- Act for the Assistant State Maintenance Engineer in administrative matters including making decisions regarding the Maintenance Office administrative policies and procedures following general direction and in support of the program/department goals and guidance.
- Assists the Leadership Team by working with HR to track and report completion of performance evaluations and mandatory trainings for all HQ Maintenance Staff.
Qualifications
To be considered for this opportunity, the following are required:
- Administrative and Operational Knowledge: Demonstrated ability performing complex office, clerical, bookkeeping, accounting, and/or administrative tasks with minimal supervision, including preparing correspondence, organizing files, managing schedules, and maintaining confidentiality. Ability to prioritize and organize conflicting demands and meet deadlines under pressure.
- Interpersonal and Communication Skills: Ability to communicate clearly and professionally in writing and verbally across a wide range of audiences, including internal customers, partner agencies, and the public.
- Problem Solving and Independent Judgment: Skills to work independently and prioritize competing demands and implement effective solutions in a fast-paced environment within established deadlines.
- Customer Service Orientation: Demonstrated ability to consistently understand and meet the needs of customers by providing responsive, respectful, and solution-focused service that enhances customer satisfaction and trust.
- Technical Proficiency: Advanced skills in operating Windows-based computers and software such as MS Office Suite; virtual meeting software such as MS Teams; and cloud computing. Skills to create, draft, proofread, and edit professional documents accurately.
- Inclusive & Professional Work Practices: Demonstrated experience contributing to a work environment that fosters respect, inclusion, and equal opportunity. Proven ability to navigate interpersonal dynamics with professionalism, emotional intelligence, and effective conflict resolution.
- Work Organization and Accountability: Demonstrated ability to manage multiple priorities, meet deadlines, and maintain attention to detail in a fast-paced or deadline-driven environment.
- Independent & Team-Based Work: Demonstrated ability to perform job functions both independently and as part of a team. Proven competence in critical thinking, problem-solving, accountability, adaptability, and maintaining professional standards in a dynamic work environment.
- Communication & Documentation: Demonstrated ability to receive, interpret, and clearly communicate information both verbally and in writing. Proven skill in composing concise and relevant documentation of data collection efforts for internal and external stakeholders.
- Attention to Detail: Demonstrated ability to produce accurate, thorough, and high-quality work by carefully reviewing information, following procedures, and identifying errors, inconsistencies, or missing elements before completion.
- Maintains strict confidentiality: Ability to safeguard sensitive information, while adhering to privacy policies and applicable regulations, and exercising sound judgment when handling, sharing, or storing confidential items.
- Growth Mindset: Actively demonstrates a commitment to learning and growth.
- Service-Oriented: Takes action to meet the needs of others.
It is preferred that qualified candidates also demonstrate:
- Fiscal and Administrative Support Experience: Knowledge in timekeeping, data entry, procurement card reconciliation, travel coordination, file management, and supply purchasing to support business operations.
- System Proficiency: Knowledge and proficiency using payroll and accounts payable programs such as PCMS, TRAINS, and DOT Time.
- Conference and Event Planning: Demonstrated ability to effectively plan, coordinate, and execute government conferences, meetings, and events by managing logistics, stakeholders, timelines, and resources to ensure successful and professional outcomes.
- Supervisory Leadership and Oversight: Demonstrated ability to effectively lead, guide, and support a team by providing direction, oversight, and performance management to achieve organizational goals.
Important Notes
This recruitment may also be used to fill additional positions per business needs.
This position offers flexible/hybrid remote work options. In office attendance is required once per week. This position will report to the Olympia and Tumwater, WA offices.
To review the full Position Description, please follow the directions in the “Contact Us” section of this posting.
In addition to base salary, employees may be entitled to other forms of compensation depending on the type, duties, or location of the position. For union-represented positions, more information on other forms of compensation can be found in the applicable Collective Bargaining Agreements. Information on other compensation types for non-represented positions can be found in Chapter 357-28 of the Washington Administrative Code.
WSDOT does not use the E-Verify system, therefore we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov.
Why WSDOT
Work-Life Balance – We offer flexible work schedules that allow you time for your life outside of this excellent opportunity.
Paid Leave – In addition to 12 paid holidays, full-time employees may earn up to 25 paid vacation days per year!
Tuition Assistance – Permanent employees have several options for assistance with education expenses, including tuition reimbursement programs, government discounts at participating colleges throughout the state, and eligibility for federal student loan forgiveness.
Plan For Your Future – WSDOT offers a comprehensive benefits package that includes a variety of healthcare options. Employees also have their choice of state retirement programs, and much more. Go to State Benefits for more information.
How to Apply
Applications for this recruitment will be accepted electronically. Your relevant experience may be evaluated to determine salary. Therefore, it is very important that the “Work Experience” portion of the application be completed in as much detail as possible.
In order to be considered for this opportunity, please include the following with your online application:
- An attached Resume outlining (in reverse chronological order) your experience to date.
- An attached Cover Letter that further explains your qualifications and indicates why you believe you are a viable candidate for this role.
- Contact details for a minimum of three (3) individuals who can attest to your work performance, technical skills, and job-related competencies. This information can be entered in the “References” section of the online application; does not require an additional attachment.
Please click the "APPLY" button to proceed. Note that you will be prompted to either sign in or create an account. This step is required in order to submit an application to this opportunity.
WSDOT is an equal opportunity employer. We value the importance of creating an environment in which all employees can feel respected, included, and empowered to bring unique ideas to the agency. Our diversity and inclusion efforts include embracing different cultures, backgrounds and viewpoints while fostering growth and advancement in the workplace. All persons, regardless of race, ethnicity, age, veteran status, sexual orientation, and/or gender identity, are encouraged to apply. Persons with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may contact the recruiter listed.
Contact Us
For inquiries about this posting, you may contact the assigned Recruiter, Amanda Strebeck, at amanda.strebeck@wsdot.wa.gov. Please be sure to reference Administrative Assistant 4 #04046 in the subject line.
Human Resources Assistant Job Roles in Washington
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Search Human Resources Assistant Jobs in WashingtonHuman Resources Assistant Jobs in Washington: Frequently Asked Questions
Which companies in Washington sponsor visas for human resources assistants?
Large employers with established immigration programs are the most consistent sponsors for human resources assistant roles in Washington. Amazon, Microsoft, and Boeing have well-documented histories of sponsoring HR staff in the Seattle and Puget Sound area. Public universities like the University of Washington and Washington State University also sponsor HR assistants, as do major healthcare systems such as Providence and UW Medicine.
Which visa types are most common for human resources assistant roles in Washington?
The H-1B is the most common visa for human resources assistants in Washington, though the role must qualify as a specialty occupation requiring a bachelor's degree in human resources, business administration, or a related field. Some employers also use the TN visa for Canadian and Mexican nationals in qualifying HR roles. OPT and STEM OPT are common entry points for recent graduates before transitioning to employer-sponsored status.
Which cities in Washington have the most human resources assistant sponsorship jobs?
Seattle accounts for the large majority of human resources assistant sponsorship activity in Washington, driven by its concentration of Fortune 500 headquarters and large tech employers. Bellevue and Redmond also see meaningful sponsorship volume, particularly through Microsoft's campus operations. Spokane and Tacoma have a smaller but active market through healthcare systems and regional universities. Remote-eligible roles posted by Seattle-based employers occasionally extend coverage statewide.
How to find human resources assistant visa sponsorship jobs in Washington?
Migrate Mate filters job listings specifically by visa sponsorship availability, making it straightforward to find human resources assistant roles in Washington where employers have confirmed they sponsor. You can filter by state and role to see active openings from companies like Amazon, Microsoft, and regional healthcare employers. This removes the guesswork of approaching employers who don't sponsor, which is a common time drain for international candidates in competitive HR job markets.
Are there state-specific considerations for international human resources assistants in Washington?
Washington has no state income tax, which affects total compensation comparisons for international workers evaluating offers. The state's strong tech sector means many HR assistant roles involve exposure to high-volume recruiting operations and HRIS platforms like Workday, which can strengthen a candidate's profile. Washington's public university system also produces a notable pipeline of HR graduates who compete for the same entry-level roles, so international candidates benefit from differentiating with relevant certifications or bilingual capabilities.
What is the prevailing wage for sponsored human resources assistant jobs in Washington?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.
See which human resources assistant employers are hiring and sponsoring visas in Washington right now.
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