Human Resources Assistant Visa Sponsorship Jobs in Pennsylvania
Pennsylvania's human resources assistant jobs span major employers in Philadelphia's financial and healthcare sectors, Pittsburgh's technology and education institutions, and the Lehigh Valley's manufacturing base. Large organizations like UPMC, Penn Medicine, and Temple University regularly hire HR support staff and have established infrastructure for sponsoring work visas.
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Get Access To All JobsINTRODUCTION
We have an exciting opportunity available as a Senior Human Resources Assistant! This is a full-time position that works between 8:00am-4:30pm at UPMC Passavant.
In this role, the Senior Human Resources Assistant is responsible for various human resources support tasks that include maintaining licensure and clearance reports, coordinating HR recognition programs, and supporting new hire orientation. Additionally, the Senior HR Assistant will be responsible for answering HR office phone calls and providing assistance to employees and guests who visit the department.
Our ideal candidate excels in customer service, manages multiple tasks with ease, and thrives in a fast-paced work environment. If this sounds like you, apply online today!
Responsibilities:
- Manage HR email service account and delegate questions to appropriate HR representative as needed.
- Act as department receptionist by answering HR office telephone line and greeting visitors.
- Send documents to the HR Scan Center to be added to FileNet (electronic employee record).
- Facilitate exit interview process: schedule appointments, prepare and send exit interview emails, and compile exit interview results and share as appropriate.
- Assist with timely data entry of licenses, certifications, clearances, and corrective action. Run complex queries for tracking and compliance purposes.
- Provide clerical and administrative support to the HR Director, HR Consultants, and others as assigned.
- Respond to human resources questions and requests from employees or direct them to other human resources staff or UPMC resources as appropriate.
- Participate and assist with coordinating Business Unit events and HR programs or initiatives.
- Assist leadership with processing expenses, screening calls, calendar management, scheduling meetings, booking conference rooms, taking meeting minutes, and processing expenses.
- Provide support with ordering of office supplies, reviewing and organizing incoming mail, assist with filing/printing/copying/faxing items in a timely manner.
BASIC QUALIFICATIONS:
- High school diploma or equivalent required and three years of progressively responsible administrative experience required (preferably in a human resources environment).
- OR Bachelor's degree in Human Resources, Business, or related field required
- OR successful completion of the UPMC Summer Associate Program/Pittsburgh Fellows Program required.
- Ability to use Microsoft Office products including Outlook, Word, and Excel.
- Proficiency in administrative skills, organizing and setting priorities, maintaining confidentiality, and customer service skills.
- Human resources education and/or work experience is preferred.
LICENSURE, CERTIFICATIONS, AND CLEARANCES:
UPMC is an Equal Opportunity Employer/Disability/Veteran
INTRODUCTION
We have an exciting opportunity available as a Senior Human Resources Assistant! This is a full-time position that works between 8:00am-4:30pm at UPMC Passavant.
In this role, the Senior Human Resources Assistant is responsible for various human resources support tasks that include maintaining licensure and clearance reports, coordinating HR recognition programs, and supporting new hire orientation. Additionally, the Senior HR Assistant will be responsible for answering HR office phone calls and providing assistance to employees and guests who visit the department.
Our ideal candidate excels in customer service, manages multiple tasks with ease, and thrives in a fast-paced work environment. If this sounds like you, apply online today!
Responsibilities:
- Manage HR email service account and delegate questions to appropriate HR representative as needed.
- Act as department receptionist by answering HR office telephone line and greeting visitors.
- Send documents to the HR Scan Center to be added to FileNet (electronic employee record).
- Facilitate exit interview process: schedule appointments, prepare and send exit interview emails, and compile exit interview results and share as appropriate.
- Assist with timely data entry of licenses, certifications, clearances, and corrective action. Run complex queries for tracking and compliance purposes.
- Provide clerical and administrative support to the HR Director, HR Consultants, and others as assigned.
- Respond to human resources questions and requests from employees or direct them to other human resources staff or UPMC resources as appropriate.
- Participate and assist with coordinating Business Unit events and HR programs or initiatives.
- Assist leadership with processing expenses, screening calls, calendar management, scheduling meetings, booking conference rooms, taking meeting minutes, and processing expenses.
- Provide support with ordering of office supplies, reviewing and organizing incoming mail, assist with filing/printing/copying/faxing items in a timely manner.
BASIC QUALIFICATIONS:
- High school diploma or equivalent required and three years of progressively responsible administrative experience required (preferably in a human resources environment).
- OR Bachelor's degree in Human Resources, Business, or related field required
- OR successful completion of the UPMC Summer Associate Program/Pittsburgh Fellows Program required.
- Ability to use Microsoft Office products including Outlook, Word, and Excel.
- Proficiency in administrative skills, organizing and setting priorities, maintaining confidentiality, and customer service skills.
- Human resources education and/or work experience is preferred.
LICENSURE, CERTIFICATIONS, AND CLEARANCES:
UPMC is an Equal Opportunity Employer/Disability/Veteran
Human Resources Assistant Job Roles in Pennsylvania
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Search Human Resources Assistant Jobs in PennsylvaniaHuman Resources Assistant Jobs in Pennsylvania: Frequently Asked Questions
Which companies in Pennsylvania sponsor visas for human resources assistant roles?
Large healthcare systems, universities, and financial institutions account for most HR assistant sponsorships in Pennsylvania. Organizations like UPMC, Penn Medicine, Jefferson Health, the University of Pennsylvania, and Carnegie Mellon University have HR departments large enough to support international hires. Major corporations headquartered or with significant operations in Pennsylvania, including Comcast, Aramark, and Lincoln Financial Group, have also sponsored HR support staff.
What visa types are most commonly used for human resources assistant positions in Pennsylvania?
The H-1B is the most common visa for HR assistant roles, but it requires the position to qualify as a specialty occupation, meaning a bachelor's degree in human resources, business administration, or a related field must be a genuine requirement. Some candidates also enter through OPT or STEM OPT extensions following graduation from Pennsylvania universities. The H-1B1 applies only to Chilean and Singaporean nationals.
Which Pennsylvania cities have the most human resources assistant sponsorship jobs?
Philadelphia generates the most HR assistant sponsorship activity, driven by its concentration of health systems, universities, insurance firms, and corporate headquarters. Pittsburgh is the second-largest market, with UPMC, Carnegie Mellon, and the University of Pittsburgh all maintaining large HR functions. The Harrisburg area, as the state capital, offers public-sector and government-adjacent HR roles, though federal agencies rarely sponsor visas directly.
How to find human resources assistant visa sponsorship jobs in Pennsylvania?
Migrate Mate filters job listings specifically for visa sponsorship eligibility, making it easier to identify HR assistant openings in Pennsylvania without manually reviewing each employer's immigration history. You can search by state and role to surface positions at organizations in Philadelphia, Pittsburgh, and surrounding areas that have a documented history of sponsoring HR staff. This saves significant time compared to unfiltered job searches.
Are there any Pennsylvania-specific considerations for HR assistants pursuing visa sponsorship?
Pennsylvania's university pipeline is a meaningful factor. Graduates from Penn State, Drexel, Temple, and other large in-state universities who hold OPT authorization are already in the local hiring pool, making employers more familiar with the sponsorship process. HR roles at nonprofits, universities, and cap-exempt organizations may offer an alternative path to H-1B status outside the annual lottery, since those employers are not subject to the regular cap.
What is the prevailing wage for sponsored human resources assistant jobs in Pennsylvania?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.
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