Human Resources Assistant Visa Sponsorship Jobs in Pennsylvania
Pennsylvania's human resources assistant jobs span major employers in Philadelphia's financial and healthcare sectors, Pittsburgh's technology and education institutions, and the Lehigh Valley's manufacturing base. Large organizations like UPMC, Penn Medicine, and Temple University regularly hire HR support staff and have established infrastructure for sponsoring work visas.
Find Human Resources Assistant JobsOverview
Showing 5 of 181+ Human Resources Assistant Jobs in Pennsylvania with Visa Sponsorship
Have you applied for this role?
Have you applied for this role?
Have you applied for this role?
Have you applied for this role?
Have you applied for this role?
See all 181+ Human Resources Assistant Jobs in Pennsylvania with Visa Sponsorship
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Human Resources Assistant Jobs in Pennsylvania with Visa Sponsorship.
Get Access To All JobsJob Description
Position Title: HR Assistant (Temporary)
Reports To: Vice President, Human Resources
Location: Corporate Headquarters (Hybrid – occasional remote work permitted)
Duration: 6 months +
Position Summary:
The HR Assistant is responsible for the accurate and timely processing of all HR-related transactions in Workday, ensuring employee data integrity and consistency across systems. This role provides administrative and transactional support to the Human Resources department, coordinating closely with HR Business Partners, Talent Acquisition, Benefits, and Payroll. The HR Assistant plays a key role in onboarding new hires, maintaining employee records, and supporting compliance reporting and general HR operations.
Key Responsibilities:
- Enter and maintain all HR transactions in Workday, including hiring, terminations, job changes, salary changes, and other employee data updates.
- Ensure the accuracy and completeness of employee records and documentation in accordance with company policies and legal requirements.
- Lead and facilitate in-person new hire orientation sessions; ensure all new hire paperwork and system entries are completed accurately and on time.
- Coordinate with Benefits and Payroll departments when HR transactions impact benefits eligibility, deductions, or pay processing.
- Support HR Business Partners, Talent Acquisition, and the HR Generalist with reporting, audits, and compliance activities.
- Respond to employee inquiries related to HR processes, employment verification, and data changes.
- Utilize DocuSign, Jobvite, and other HR tools to streamline and track HR processes.
- Maintain confidentiality and handle sensitive employee information with discretion.
- Participate in HR projects and process improvement initiatives as assigned.
Qualifications
- Prior HR or administrative experience preferred; entry-level candidates with strong administrative skills will be considered.
- Proficiency in Workday, Jobvite, Microsoft Excel, and DocuSign preferred.
- Strong attention to detail and commitment to accuracy.
- Excellent organizational, communication, and time management skills.
- Ability to manage multiple priorities in a fast-paced environment.
- Demonstrated ability to maintain confidentiality and handle sensitive information appropriately.
- Team-oriented with a proactive and customer-focused approach.
Competencies:
- Accuracy and Attention to Detail – Ensures data integrity and precise execution of HR processes.
- Confidentiality – Handles sensitive information with discretion.
- Responsiveness – Provides timely support to employees and internal stakeholders.
- Organization – Manages multiple priorities effectively.
- Teamwork – Collaborates across HR and other departments to ensure smooth operations.
- Communication – Clearly and professionally communicates updates and information.
Job Description
Position Title: HR Assistant (Temporary)
Reports To: Vice President, Human Resources
Location: Corporate Headquarters (Hybrid – occasional remote work permitted)
Duration: 6 months +
Position Summary:
The HR Assistant is responsible for the accurate and timely processing of all HR-related transactions in Workday, ensuring employee data integrity and consistency across systems. This role provides administrative and transactional support to the Human Resources department, coordinating closely with HR Business Partners, Talent Acquisition, Benefits, and Payroll. The HR Assistant plays a key role in onboarding new hires, maintaining employee records, and supporting compliance reporting and general HR operations.
Key Responsibilities:
- Enter and maintain all HR transactions in Workday, including hiring, terminations, job changes, salary changes, and other employee data updates.
- Ensure the accuracy and completeness of employee records and documentation in accordance with company policies and legal requirements.
- Lead and facilitate in-person new hire orientation sessions; ensure all new hire paperwork and system entries are completed accurately and on time.
- Coordinate with Benefits and Payroll departments when HR transactions impact benefits eligibility, deductions, or pay processing.
- Support HR Business Partners, Talent Acquisition, and the HR Generalist with reporting, audits, and compliance activities.
- Respond to employee inquiries related to HR processes, employment verification, and data changes.
- Utilize DocuSign, Jobvite, and other HR tools to streamline and track HR processes.
- Maintain confidentiality and handle sensitive employee information with discretion.
- Participate in HR projects and process improvement initiatives as assigned.
Qualifications
- Prior HR or administrative experience preferred; entry-level candidates with strong administrative skills will be considered.
- Proficiency in Workday, Jobvite, Microsoft Excel, and DocuSign preferred.
- Strong attention to detail and commitment to accuracy.
- Excellent organizational, communication, and time management skills.
- Ability to manage multiple priorities in a fast-paced environment.
- Demonstrated ability to maintain confidentiality and handle sensitive information appropriately.
- Team-oriented with a proactive and customer-focused approach.
Competencies:
- Accuracy and Attention to Detail – Ensures data integrity and precise execution of HR processes.
- Confidentiality – Handles sensitive information with discretion.
- Responsiveness – Provides timely support to employees and internal stakeholders.
- Organization – Manages multiple priorities effectively.
- Teamwork – Collaborates across HR and other departments to ensure smooth operations.
- Communication – Clearly and professionally communicates updates and information.
Human Resources Assistant Job Roles in Pennsylvania
See all 181+ Human Resources Assistant Jobs in Pennsylvania
Sign up for free to filter by visa type, set job alerts, and find employers with verified sponsorship history.
Search Human Resources Assistant Jobs in PennsylvaniaHuman Resources Assistant Jobs in Pennsylvania: Frequently Asked Questions
Which companies in Pennsylvania sponsor visas for human resources assistant roles?
Large healthcare systems, universities, and financial institutions account for most HR assistant sponsorships in Pennsylvania. Organizations like UPMC, Penn Medicine, Jefferson Health, the University of Pennsylvania, and Carnegie Mellon University have HR departments large enough to support international hires. Major corporations headquartered or with significant operations in Pennsylvania, including Comcast, Aramark, and Lincoln Financial Group, have also sponsored HR support staff.
What visa types are most commonly used for human resources assistant positions in Pennsylvania?
The H-1B visa is the most common visa for HR assistant roles, but it requires the position to qualify as a specialty occupation, meaning a bachelor's degree in human resources, business administration, or a related field must be a genuine requirement. Some candidates also enter through OPT or STEM OPT extensions following graduation from Pennsylvania universities. The H-1B1 visa applies only to Chilean and Singaporean nationals.
Which Pennsylvania cities have the most human resources assistant sponsorship jobs?
Philadelphia generates the most HR assistant sponsorship activity, driven by its concentration of health systems, universities, insurance firms, and corporate headquarters. Pittsburgh is the second-largest market, with UPMC, Carnegie Mellon, and the University of Pittsburgh all maintaining large HR functions. The Harrisburg area, as the state capital, offers public-sector and government-adjacent HR roles, though federal agencies rarely sponsor visas directly.
How to find human resources assistant visa sponsorship jobs in Pennsylvania?
Migrate Mate filters job listings specifically for visa sponsorship eligibility, making it easier to identify HR assistant openings in Pennsylvania without manually reviewing each employer's immigration history. You can search by state and role to surface positions at organizations in Philadelphia, Pittsburgh, and surrounding areas that have a documented history of sponsoring HR staff. This saves significant time compared to unfiltered job searches.
Are there any Pennsylvania-specific considerations for HR assistants pursuing visa sponsorship?
Pennsylvania's university pipeline is a meaningful factor. Graduates from Penn State, Drexel, Temple, and other large in-state universities who hold OPT authorization are already in the local hiring pool, making employers more familiar with the sponsorship process. HR roles at nonprofits, universities, and cap-exempt organizations may offer an alternative path to H-1B status outside the annual lottery, since those employers are not subject to the regular cap.
What is the prevailing wage for sponsored human resources assistant jobs in Pennsylvania?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.