Human Resources Assistant Visa Sponsorship Jobs in New York
Human resources assistant roles in New York attract international candidates across finance, tech, healthcare, and media. Major employers including JPMorgan Chase, Cornell University, and NYC Health + Hospitals have a history of sponsoring work visas for HR support staff. Roles are concentrated in Manhattan, but opportunities also exist in Brooklyn and White Plains.
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Get Access To All JobsAs a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.
Job Location (Full Address):
910 Genesee St, Rochester, New York, United States of America, 14611
Opening:
Worker Subtype:
Regular
Time Type:
Full time
Scheduled Weekly Hours:
40
Department:
100994 Ofc HR Strong Staffing
Work Shift:
UR - Day (United States of America)
Range:
UR URG 104 H
Compensation Range:
$18.65 - $26.11
The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.
Responsibilities:
This position supports the operational and procedural day to day tasks associated with the Strong Staffing administrative office and coordinates efforts with external agency partners related to Temporary personnel placement. Anticipates and plans for day-to-day human resources needs and trends in partnership with the Department Coordinator. Identifies problems and all relevant issues in straightforward situations, assesses each using standard procedures and makes sound decisions.
On-Boarding/Off-Boarding Strong Staffing Employees and Contingent Workers (CW):
- Review Staffing Orders placed by departments in Jira
- Monitor External Agency Partner CW Master Rosters to:
- Conduct candidate 5-point pre-checks prior to assignment placement
- Monitor ongoing Assignment Tracking and or transfers and rehires
- Ensure Strong Staffing New hires/CW get entered into the HR system of record prior to start of assignment.
- Monitor assignment activity to ensure that employee lifecycle transactions get processed in timely fashion related to data changes (i.e. pay rate changes, assignment transfers/changes and or, terminations).
- Review submitted Agency Checklists and ensure pre-employment checks were conducted for CW and verify candidate meets the minimum qualifications.
- Monitor my Path to review Strong staffing employees and CW have completed their initial mandatory training based on role.
- Assist with walk-in candidates/employees at the HR Employment Service Center:
- Inquiries about job posting process
- Inquiries about setting up Direct Deposit
- Existing Strong Staffing Employee questions - payroll, other assignments, etc.
Payroll/Timekeeping:
- Assist department coordinator with management of Strong Staffing Employee Time keeping approval, biweekly.
- Respond to employee calls and emails regarding payroll questions.
- Troubleshoot missing timecard entries.
- Ensure new hire strong staffing tax withholding documents are submitted to payroll before first pay cycle.
- Serve as back-up to create Strong staffing standard schedule in UKG timekeeper.
Reporting/Tracking:
- Run End of Probation Reports
- Run 4 month and end of Assignment Reports
- Run Union Reports - to validate duration of assignments does not exceed Union contract terms.
Administrative Duties:
- Create and maintain Personnel file folders for new Strong staffing employees.
- Maintain files for authorization forms, requisitions and Agency resumes.
- May cover for Front Desk - I-9 /E-Verify relief as needed.
- May assist at job fairs or onsite recruiting events.
Other duties as assigned
QUALIFICATIONS
Required:
- Associates Degree
- 3 years in Human Resources or related functions and or equivalent combination of education and experience.
Preferred:
- Familiarity with UR Policies and Procedures
- Intermediate level of Computer proficiency
- Detail oriented and ability to multi-task
- Strong organizational skills
- Familiarity with HR Systems
- Ability to troubleshoot issues
- Strong interpersonal communication skills
- Familiarity with payroll/timekeeping systems
The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.
As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.
Job Location (Full Address):
910 Genesee St, Rochester, New York, United States of America, 14611
Opening:
Worker Subtype:
Regular
Time Type:
Full time
Scheduled Weekly Hours:
40
Department:
100994 Ofc HR Strong Staffing
Work Shift:
UR - Day (United States of America)
Range:
UR URG 104 H
Compensation Range:
$18.65 - $26.11
The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.
Responsibilities:
This position supports the operational and procedural day to day tasks associated with the Strong Staffing administrative office and coordinates efforts with external agency partners related to Temporary personnel placement. Anticipates and plans for day-to-day human resources needs and trends in partnership with the Department Coordinator. Identifies problems and all relevant issues in straightforward situations, assesses each using standard procedures and makes sound decisions.
On-Boarding/Off-Boarding Strong Staffing Employees and Contingent Workers (CW):
- Review Staffing Orders placed by departments in Jira
- Monitor External Agency Partner CW Master Rosters to:
- Conduct candidate 5-point pre-checks prior to assignment placement
- Monitor ongoing Assignment Tracking and or transfers and rehires
- Ensure Strong Staffing New hires/CW get entered into the HR system of record prior to start of assignment.
- Monitor assignment activity to ensure that employee lifecycle transactions get processed in timely fashion related to data changes (i.e. pay rate changes, assignment transfers/changes and or, terminations).
- Review submitted Agency Checklists and ensure pre-employment checks were conducted for CW and verify candidate meets the minimum qualifications.
- Monitor my Path to review Strong staffing employees and CW have completed their initial mandatory training based on role.
- Assist with walk-in candidates/employees at the HR Employment Service Center:
- Inquiries about job posting process
- Inquiries about setting up Direct Deposit
- Existing Strong Staffing Employee questions - payroll, other assignments, etc.
Payroll/Timekeeping:
- Assist department coordinator with management of Strong Staffing Employee Time keeping approval, biweekly.
- Respond to employee calls and emails regarding payroll questions.
- Troubleshoot missing timecard entries.
- Ensure new hire strong staffing tax withholding documents are submitted to payroll before first pay cycle.
- Serve as back-up to create Strong staffing standard schedule in UKG timekeeper.
Reporting/Tracking:
- Run End of Probation Reports
- Run 4 month and end of Assignment Reports
- Run Union Reports - to validate duration of assignments does not exceed Union contract terms.
Administrative Duties:
- Create and maintain Personnel file folders for new Strong staffing employees.
- Maintain files for authorization forms, requisitions and Agency resumes.
- May cover for Front Desk - I-9 /E-Verify relief as needed.
- May assist at job fairs or onsite recruiting events.
Other duties as assigned
QUALIFICATIONS
Required:
- Associates Degree
- 3 years in Human Resources or related functions and or equivalent combination of education and experience.
Preferred:
- Familiarity with UR Policies and Procedures
- Intermediate level of Computer proficiency
- Detail oriented and ability to multi-task
- Strong organizational skills
- Familiarity with HR Systems
- Ability to troubleshoot issues
- Strong interpersonal communication skills
- Familiarity with payroll/timekeeping systems
The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.
Human Resources Assistant Job Roles in New York
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Search Human Resources Assistant Jobs in New YorkHuman Resources Assistant Jobs in New York: Frequently Asked Questions
Which companies sponsor visas for human resources assistants in New York?
Large employers with established HR departments and immigration infrastructure are the most consistent sponsors. In New York, this includes financial institutions like Citigroup and Goldman Sachs, healthcare systems like NYU Langone and Mount Sinai, universities like Columbia and NYU, and large tech firms with New York offices. These organizations regularly file H-1B visa petitions and have in-house legal teams to manage the process.
Which visa types are most common for human resources assistant roles in New York?
The H-1B is the most common visa for human resources assistants in New York, but it requires the role to qualify as a specialty occupation, meaning a bachelor's degree in human resources, business, or a related field is typically required. Some candidates also enter through the F-1 OPT pathway while completing their studies, using that period to secure employer sponsorship before OPT expires.
How to find human resources assistant visa sponsorship jobs in New York?
Migrate Mate filters job listings specifically for roles where employers are willing to sponsor work visas, saving you from applying to positions that will never lead to sponsorship. For human resources assistant roles in New York, you can filter by state and job category to see current openings at companies that have a verified history of sponsoring international candidates in HR support functions.
Which cities in New York have the most human resources assistant sponsorship jobs?
Manhattan accounts for the majority of human resources assistant sponsorship opportunities in New York, driven by the dense concentration of corporate headquarters, financial firms, and large healthcare systems. White Plains and Albany have smaller but consistent pipelines through regional employers and state agencies. Brooklyn is a growing market as tech and creative companies expand outside of midtown Manhattan.
Are there state-specific considerations for human resources assistants seeking visa sponsorship in New York?
New York employers sponsoring H-1B workers must comply with Department of Labor prevailing wage requirements, which are benchmarked to New York metro area rates and tend to be among the higher benchmarks nationally. HR assistants at New York universities may also encounter cap-exempt H-1B filings, meaning those roles are not subject to the annual lottery, which can make the sponsorship process more straightforward.
What is the prevailing wage for sponsored human resources assistant jobs in New York?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.