Project Assistant Visa Sponsorship Jobs in Mississippi
Project assistant visa sponsorship jobs in Mississippi are concentrated in Gulfport, Jackson, and Hattiesburg, where defense contractors such as Huntington Ingalls Industries, healthcare systems like Merit Health, and public universities drive steady demand. Federal project work along the Gulf Coast and state infrastructure initiatives keep hiring active for organized, detail-oriented support professionals.
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Project Quality Control Administrative Coordinator
Contractor Quality Control (CQC) / RMS Administrator
Department: Operations / Quality Control
Reports To: Quality Control Manager
Secondary Reporting: Project Manager / Project Executive
Location: Project Site Office – Stennis Space Center, MS
Position Summary
Birmingham Industrial Construction, LLC (BIC) is seeking a highly organized and detail-oriented Project Quality Control Administrative Coordinator to support the Contractor Quality Control (CQC) Program on a federal construction project.
This position provides administrative and document control support to the Quality Control Manager by maintaining project records, processing Quality Control documentation, uploading and organizing project information within the Resident Management System (RMS), and assisting with contract administration activities. The successful candidate will help ensure that project documentation remains accurate, complete, timely, and fully auditable.
The position is critical to maintaining compliance with USACE Quality Control requirements and supporting successful execution of federal construction contracts.
Primary Responsibilities
Resident Management System (RMS)
- Maintain and update Resident Management System (RMS) project information.
- Upload Quality Control documentation into RMS.
- Verify completeness and organization of uploaded records.
- Monitor outstanding RMS administrative items.
- Assist with RMS reconciliation activities.
- Prepare weekly RMS status reports.
- Verify document naming consistency.
- Coordinate RMS records with project documentation.
Quality Control Documentation
Assist the Quality Control Manager by processing:
- Daily QC Reports
- Preparatory Meeting Reports
- Initial Inspection Reports
- Follow-Up Inspection Reports
- Deficiency Logs
- Corrective Action Logs
- Testing Reports
- Inspection Photographs
- Field Observation Reports
Verify documents for:
- Completeness
- Proper signatures
- Required attachments
- Correct dates
- Specification references
- Drawing references
Document Control
Maintain project document control systems including:
- Electronic filing
- Hard-copy files
- Quality Control records
- Meeting minutes
- Correspondence
- Testing records
- Inspection reports
- Executive Recovery documentation
Ensure project records remain organized and readily retrievable for Government review.
Submittal Administration
Assist Project Engineering by:
- Updating the Submittal Register.
- Tracking Government review status.
- Monitoring outstanding submittals.
- Coordinating resubmittals.
- Organizing approved submittals.
- Maintaining historical records.
Testing Documentation
Coordinate collection and organization of:
- Density testing
- Concrete test reports
- Material certifications
- Laboratory reports
- Manufacturer certifications
- Inspection reports
Ensure documentation is filed and uploaded promptly.
Executive Reporting Support
Prepare administrative information for:
- Weekly Executive Recovery Meetings
- KPI Dashboard updates
- RMS status reports
- Audit reports
- Recovery matrices
- Action item tracking
- Performance metrics
Meeting Coordination
Prepare:
- Meeting agendas
- Attendance rosters
- Meeting minutes
- Action item logs
- Distribution lists
Track completion of assigned action items.
Administrative Support
Provide administrative support to:
- Quality Control Manager
- Project Manager
- Project Executive
Including:
- Data entry
- Spreadsheet management
- Report preparation
- Filing
- Printing
- Scanning
- Document distribution
Required Qualifications
- Minimum 3 years of administrative experience in commercial or federal construction.
- Excellent organizational skills.
- Strong attention to detail.
- Ability to manage multiple priorities.
- Excellent written and verbal communication skills.
- Proficient with Microsoft Office Suite.
- Strong Microsoft Excel skills.
- Experience with PDF document management.
- Experience maintaining electronic filing systems.
Preferred Qualifications
- Previous experience supporting a USACE Contractor Quality Control program.
- Experience with USACE Resident Management System (RMS).
- Experience with USACE EM 385-1-1 documentation requirements.
- Experience with construction document control.
- Experience with Procore, Primavera P6, or similar construction management software.
- Familiarity with Quality Control documentation requirements under Section 01 45 00.
Desired Skills
The successful candidate will demonstrate:
- Exceptional organizational ability.
- High attention to detail.
- Ability to work independently.
- Professional communication skills.
- Strong time management.
- Ability to maintain confidential information.
- Ability to prioritize competing deadlines.
- Strong computer proficiency.
- Positive team attitude.
- Commitment to quality and accuracy.
Key Performance Indicators (KPIs)
Performance will be evaluated based on:
- RMS entries completed within established internal timeframes.
- Daily QC documentation processed accurately and on schedule.
- Percentage of documents uploaded without errors.
- Timeliness of document processing.
- Accuracy of electronic filing.
- Submittal tracking accuracy.
- Audit readiness of project records.
- Action item closure support.
- Responsiveness to Quality Control Manager requests.
- Overall contribution to maintaining a complete and auditable project record.
Physical Requirements
- Ability to work in a construction field office.
- Ability to sit for extended periods while processing documentation.
- Ability to occasionally walk active construction sites while coordinating with project staff.
- Ability to lift up to 25 pounds of project documents and office materials.
Why Join Birmingham Industrial Construction?
You will become part of a professional federal construction team supporting projects for the U.S. Army Corps of Engineers, NASA, NAVFAC, the Department of Veterans Affairs, and other federal agencies. This position plays a key role in maintaining contract compliance, supporting project success, and strengthening BIC's quality management systems.
Pay: $32.00 - $40.00 per hour
Benefits:
- 401(k)
- Health insurance
- Paid time off
Application Question(s):
- Are you able to pass a NCIC Background check? - Mandatory to get a NASA Pass
Experience:
- RMS: 1 year (Preferred)
Ability to Commute:
- Stennis Space Center, MS 39522 (Required)
Work Location: In person
Job Description
Project Quality Control Administrative Coordinator
Contractor Quality Control (CQC) / RMS Administrator
Department: Operations / Quality Control
Reports To: Quality Control Manager
Secondary Reporting: Project Manager / Project Executive
Location: Project Site Office – Stennis Space Center, MS
Position Summary
Birmingham Industrial Construction, LLC (BIC) is seeking a highly organized and detail-oriented Project Quality Control Administrative Coordinator to support the Contractor Quality Control (CQC) Program on a federal construction project.
This position provides administrative and document control support to the Quality Control Manager by maintaining project records, processing Quality Control documentation, uploading and organizing project information within the Resident Management System (RMS), and assisting with contract administration activities. The successful candidate will help ensure that project documentation remains accurate, complete, timely, and fully auditable.
The position is critical to maintaining compliance with USACE Quality Control requirements and supporting successful execution of federal construction contracts.
Primary Responsibilities
Resident Management System (RMS)
- Maintain and update Resident Management System (RMS) project information.
- Upload Quality Control documentation into RMS.
- Verify completeness and organization of uploaded records.
- Monitor outstanding RMS administrative items.
- Assist with RMS reconciliation activities.
- Prepare weekly RMS status reports.
- Verify document naming consistency.
- Coordinate RMS records with project documentation.
Quality Control Documentation
Assist the Quality Control Manager by processing:
- Daily QC Reports
- Preparatory Meeting Reports
- Initial Inspection Reports
- Follow-Up Inspection Reports
- Deficiency Logs
- Corrective Action Logs
- Testing Reports
- Inspection Photographs
- Field Observation Reports
Verify documents for:
- Completeness
- Proper signatures
- Required attachments
- Correct dates
- Specification references
- Drawing references
Document Control
Maintain project document control systems including:
- Electronic filing
- Hard-copy files
- Quality Control records
- Meeting minutes
- Correspondence
- Testing records
- Inspection reports
- Executive Recovery documentation
Ensure project records remain organized and readily retrievable for Government review.
Submittal Administration
Assist Project Engineering by:
- Updating the Submittal Register.
- Tracking Government review status.
- Monitoring outstanding submittals.
- Coordinating resubmittals.
- Organizing approved submittals.
- Maintaining historical records.
Testing Documentation
Coordinate collection and organization of:
- Density testing
- Concrete test reports
- Material certifications
- Laboratory reports
- Manufacturer certifications
- Inspection reports
Ensure documentation is filed and uploaded promptly.
Executive Reporting Support
Prepare administrative information for:
- Weekly Executive Recovery Meetings
- KPI Dashboard updates
- RMS status reports
- Audit reports
- Recovery matrices
- Action item tracking
- Performance metrics
Meeting Coordination
Prepare:
- Meeting agendas
- Attendance rosters
- Meeting minutes
- Action item logs
- Distribution lists
Track completion of assigned action items.
Administrative Support
Provide administrative support to:
- Quality Control Manager
- Project Manager
- Project Executive
Including:
- Data entry
- Spreadsheet management
- Report preparation
- Filing
- Printing
- Scanning
- Document distribution
Required Qualifications
- Minimum 3 years of administrative experience in commercial or federal construction.
- Excellent organizational skills.
- Strong attention to detail.
- Ability to manage multiple priorities.
- Excellent written and verbal communication skills.
- Proficient with Microsoft Office Suite.
- Strong Microsoft Excel skills.
- Experience with PDF document management.
- Experience maintaining electronic filing systems.
Preferred Qualifications
- Previous experience supporting a USACE Contractor Quality Control program.
- Experience with USACE Resident Management System (RMS).
- Experience with USACE EM 385-1-1 documentation requirements.
- Experience with construction document control.
- Experience with Procore, Primavera P6, or similar construction management software.
- Familiarity with Quality Control documentation requirements under Section 01 45 00.
Desired Skills
The successful candidate will demonstrate:
- Exceptional organizational ability.
- High attention to detail.
- Ability to work independently.
- Professional communication skills.
- Strong time management.
- Ability to maintain confidential information.
- Ability to prioritize competing deadlines.
- Strong computer proficiency.
- Positive team attitude.
- Commitment to quality and accuracy.
Key Performance Indicators (KPIs)
Performance will be evaluated based on:
- RMS entries completed within established internal timeframes.
- Daily QC documentation processed accurately and on schedule.
- Percentage of documents uploaded without errors.
- Timeliness of document processing.
- Accuracy of electronic filing.
- Submittal tracking accuracy.
- Audit readiness of project records.
- Action item closure support.
- Responsiveness to Quality Control Manager requests.
- Overall contribution to maintaining a complete and auditable project record.
Physical Requirements
- Ability to work in a construction field office.
- Ability to sit for extended periods while processing documentation.
- Ability to occasionally walk active construction sites while coordinating with project staff.
- Ability to lift up to 25 pounds of project documents and office materials.
Why Join Birmingham Industrial Construction?
You will become part of a professional federal construction team supporting projects for the U.S. Army Corps of Engineers, NASA, NAVFAC, the Department of Veterans Affairs, and other federal agencies. This position plays a key role in maintaining contract compliance, supporting project success, and strengthening BIC's quality management systems.
Pay: $32.00 - $40.00 per hour
Benefits:
- 401(k)
- Health insurance
- Paid time off
Application Question(s):
- Are you able to pass a NCIC Background check? - Mandatory to get a NASA Pass
Experience:
- RMS: 1 year (Preferred)
Ability to Commute:
- Stennis Space Center, MS 39522 (Required)
Work Location: In person
Project Assistant Job Roles in Mississippi
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Search Project Assistant Jobs in MississippiProject Assistant Jobs in Mississippi: Frequently Asked Questions
Which companies sponsor visas for project assistants in Mississippi?
Defense and shipbuilding contractors on the Gulf Coast, particularly Huntington Ingalls Industries in Pascagoula, are among the more active visa sponsors for project support roles in Mississippi. Large healthcare networks like Merit Health and Singing River Health System, along with state universities such as the University of Mississippi and Mississippi State University, also sponsor project assistants, particularly for federally funded research and infrastructure programs.
Which visa types are most common for project assistant roles in Mississippi?
The H-1B visa is the most common visa for project assistants in Mississippi when the role requires a bachelor's degree in a specific field such as engineering, information technology, or business administration and qualifies as a specialty occupation. Some university-affiliated project assistant positions may also see J-1 visa or F-1 OPT sponsorship, particularly at Mississippi State University or the University of Southern Mississippi where research programs employ international graduates.
Which cities in Mississippi have the most project assistant sponsorship jobs?
Jackson, as the state capital and largest metro, generates the most project assistant openings through state government contracts, healthcare administration, and IT services firms. Gulfport and Pascagoula on the Gulf Coast concentrate defense and shipbuilding project work. Hattiesburg and Starkville see activity driven by the University of Southern Mississippi and Mississippi State University, respectively, making them secondary but meaningful markets for sponsored project roles.
How to find project assistant visa sponsorship jobs in Mississippi?
Migrate Mate filters job listings specifically by visa sponsorship availability, so you can search project assistant roles in Mississippi without sorting through positions that don't sponsor. The platform surfaces openings from defense contractors, healthcare systems, and universities across Jackson, Gulfport, and Hattiesburg. Setting up role-specific alerts on Migrate Mate helps you respond quickly to new postings, which is particularly useful in a smaller hiring market like Mississippi.
Are there state-specific considerations for project assistant visa sponsorship in Mississippi?
Mississippi's hiring market for sponsored project assistants is closely tied to federal contracting cycles, particularly in shipbuilding and defense along the Gulf Coast. Employers filing H-1B petitions must meet Department of Labor prevailing wage requirements for the Jackson or Gulfport metropolitan areas, which reflect local market conditions. Project assistants with backgrounds in construction management, engineering support, or research administration tend to find the strongest sponsorship opportunities given the state's industry concentration.
What is the prevailing wage for sponsored project assistant jobs in Mississippi?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.