Project Assistant Visa Sponsorship Jobs in New York
Project assistant roles in New York attract strong international hiring across industries including finance, healthcare, real estate, and tech. Major employers such as NYU Langone, Deloitte, Memorial Sloan Kettering, and JPMorgan Chase have histories of sponsoring work visas. New York City's density of large corporations and nonprofits makes it one of the most active states for project assistant sponsorship.
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Get Access To All JobsGENERAL RESPONSIBILITIES:
Provide project delivery support including document control and administration, project tracking, project quality and consistency, and drafting communications resulting in great client experience.
ESSENTIAL ROLES AND RESPONSIBILITIES:
-
Assist project/program manager with resource management and resource assignment.
-
Partner with financial analysts/ accountants to collect and enter information to support tracking of project/program details including timelines, budgets, timelines/schedules, proposals, contracts, deliverable dates, etc. in applicable process systems.
-
Assist the project team with drafting report deliverables and proposal deliverables.
-
Partner with financial analysts/ accountants and project team with fee estimate and change order management.
-
Perform data entry or updates to documentation & systems including TerraNet and CRM.
-
Partner with financial analysts/ accountants and the project team to support management of project Work in Progress (WIP), invoicing and Accounts Receivable (AR).
-
Answer questions by Operations on Terracon client programs and system use.
DOCUMENT CONTROL:
-
Provide document control for projects per established processes to ensure adherence to quality standards and project and program requirements.
-
Provide administrative support to project team supporting Operations, National Accounts or Sectors.
-
Update and maintain project/program details in spreadsheets or other appropriate tracking systems including timelines, budgets, schedules, proposals, deliverable dates, etc.
PROJECT DELIVERY SUPPORT:
-
Provide updates to project/program team leaders on client deliverables and status of projects, including subtask timelines and deliverable dates including financials (provided by financial analysts/ accountants) or other areas as needed.
-
Assist with updates to TerraNet and/or CRM.
-
Partner with financial analysts/ accountants to support proposal and project registration setup as needed.
-
Assist with updates to Program Manual or related documents.
-
Assist project/program leadership with client communication plans.
-
Assist with tracking and communicate project milestones to project team.
-
Prepare specific written report sections and associated drawings and attachments.
-
Partner with financial analysts/ accountants and the project team to draft proposals and fee estimate for standard or routine projects.
-
Draft, track and maintain project change orders.
-
Partner with financial analysts/ accountants and the project team to perform project registration and invoicing tasks, as needed.
-
Maintain inventory of contracts for each project including status and ensuring signed contract is on file.
-
Prepare request for information responses regarding design changes, as directed.
-
Assist with utility locating services and clearances, as directed.
-
Perform other engineering support tasks including development of drawings and directives for proposed boring and test pit locations and plans, preparation of boring and test pit logs and coordination of drilling, and field classification of soil and rock samples, as directed.
-
Schedule and communicate with the client regarding project report status and delivery schedule.
COMPASS DELIVERY FOCUS:
-
Maintains and updates project-level Compass, as applicable.
-
Provides training and coaching to operational project managers and team members on the use and applicability of Compass to enhance the Client Experience.
GENERAL:
-
Follow safety rules, guidelines, and standards for all projects. Participate in pre-task planning. Report any safety issues or concerns to management.
-
Be responsible for maintaining quality standards on all projects.
-
Perform other duties as assigned.
REQUIREMENTS
-
High school diploma and a minimum of 2 years’ related experience.
-
Associate or bachelor’s degree in related field preferred.
-
Experience with gINT Geotechnical software and AutoCAD LT preferred (if applicable).
-
Fluent in Microsoft Office applications.
-
A valid driver’s license with acceptable violation history may be required.
MINIMUM SALARY: $22.25
MAXIMUM SALARY: $26.75
The salary range for this position is provided in compliance with all local/state regulations. Terracon considers factors including, but not limited to, the scope and responsibilities of the position, candidate work experience, work location, education/training, key skills, as well as market and business considerations when extending an offer.
About us
Terracon is a 100 percent employee-owned multidiscipline consulting firm comprised of more than 8,000 curious minds focused on solving engineering and technical challenges from more than 200 locations nationwide. Since 1965, Terracon has evolved into a successful multi-discipline firm specializing in environmental, facilities, geotechnical, and materials services. Terracon’s growth is due to our talented employee-owners exceeding expectations in client service and growing their careers with new and exciting opportunities in the marketplace. Terracon was recognized as the #1 firm in Asbestos and Lead Abatement.
Terracon’s vision of “Together, we are best at people” is demonstrated through our excellent compensation and benefits package. Based on eligibility, role and job status, we offer many programs including medical, dental, vision, life insurance, 401(k) plan, paid time off and holidays, education reimbursement, and various bonus programs.
ABOUT THE TEAM
Innovation and hands-on practice come together in our geotechnical consulting services. We provide geotechnical services nationwide for a wide range of projects, drawing on six decades of historical geotechnical data, a fleet of more than 200 drill rigs, 140 accredited laboratories, and thousands of employees to quickly organize or capture site data wherever projects are located. From AI-supported solutions and predictive technologies to geophysics and traditional exploration, we deliver precision, value-added subsurface information and engineering and scientific expertise to solving our clients’ challenges and achieve their goals for project sustainability, quality, and efficiency.
EEO Statement Terracon is an EEO employer. We encourage qualified minority, female, veteran and disabled candidates to apply and be considered for open positions. We do not discriminate against any applicant for employment, or any employee because of race, color, religion, national origin, age, sex, sexual orientation, gender identity, gender, disability, age, or military status.
GENERAL RESPONSIBILITIES:
Provide project delivery support including document control and administration, project tracking, project quality and consistency, and drafting communications resulting in great client experience.
ESSENTIAL ROLES AND RESPONSIBILITIES:
-
Assist project/program manager with resource management and resource assignment.
-
Partner with financial analysts/ accountants to collect and enter information to support tracking of project/program details including timelines, budgets, timelines/schedules, proposals, contracts, deliverable dates, etc. in applicable process systems.
-
Assist the project team with drafting report deliverables and proposal deliverables.
-
Partner with financial analysts/ accountants and project team with fee estimate and change order management.
-
Perform data entry or updates to documentation & systems including TerraNet and CRM.
-
Partner with financial analysts/ accountants and the project team to support management of project Work in Progress (WIP), invoicing and Accounts Receivable (AR).
-
Answer questions by Operations on Terracon client programs and system use.
DOCUMENT CONTROL:
-
Provide document control for projects per established processes to ensure adherence to quality standards and project and program requirements.
-
Provide administrative support to project team supporting Operations, National Accounts or Sectors.
-
Update and maintain project/program details in spreadsheets or other appropriate tracking systems including timelines, budgets, schedules, proposals, deliverable dates, etc.
PROJECT DELIVERY SUPPORT:
-
Provide updates to project/program team leaders on client deliverables and status of projects, including subtask timelines and deliverable dates including financials (provided by financial analysts/ accountants) or other areas as needed.
-
Assist with updates to TerraNet and/or CRM.
-
Partner with financial analysts/ accountants to support proposal and project registration setup as needed.
-
Assist with updates to Program Manual or related documents.
-
Assist project/program leadership with client communication plans.
-
Assist with tracking and communicate project milestones to project team.
-
Prepare specific written report sections and associated drawings and attachments.
-
Partner with financial analysts/ accountants and the project team to draft proposals and fee estimate for standard or routine projects.
-
Draft, track and maintain project change orders.
-
Partner with financial analysts/ accountants and the project team to perform project registration and invoicing tasks, as needed.
-
Maintain inventory of contracts for each project including status and ensuring signed contract is on file.
-
Prepare request for information responses regarding design changes, as directed.
-
Assist with utility locating services and clearances, as directed.
-
Perform other engineering support tasks including development of drawings and directives for proposed boring and test pit locations and plans, preparation of boring and test pit logs and coordination of drilling, and field classification of soil and rock samples, as directed.
-
Schedule and communicate with the client regarding project report status and delivery schedule.
COMPASS DELIVERY FOCUS:
-
Maintains and updates project-level Compass, as applicable.
-
Provides training and coaching to operational project managers and team members on the use and applicability of Compass to enhance the Client Experience.
GENERAL:
-
Follow safety rules, guidelines, and standards for all projects. Participate in pre-task planning. Report any safety issues or concerns to management.
-
Be responsible for maintaining quality standards on all projects.
-
Perform other duties as assigned.
REQUIREMENTS
-
High school diploma and a minimum of 2 years’ related experience.
-
Associate or bachelor’s degree in related field preferred.
-
Experience with gINT Geotechnical software and AutoCAD LT preferred (if applicable).
-
Fluent in Microsoft Office applications.
-
A valid driver’s license with acceptable violation history may be required.
MINIMUM SALARY: $22.25
MAXIMUM SALARY: $26.75
The salary range for this position is provided in compliance with all local/state regulations. Terracon considers factors including, but not limited to, the scope and responsibilities of the position, candidate work experience, work location, education/training, key skills, as well as market and business considerations when extending an offer.
About us
Terracon is a 100 percent employee-owned multidiscipline consulting firm comprised of more than 8,000 curious minds focused on solving engineering and technical challenges from more than 200 locations nationwide. Since 1965, Terracon has evolved into a successful multi-discipline firm specializing in environmental, facilities, geotechnical, and materials services. Terracon’s growth is due to our talented employee-owners exceeding expectations in client service and growing their careers with new and exciting opportunities in the marketplace. Terracon was recognized as the #1 firm in Asbestos and Lead Abatement.
Terracon’s vision of “Together, we are best at people” is demonstrated through our excellent compensation and benefits package. Based on eligibility, role and job status, we offer many programs including medical, dental, vision, life insurance, 401(k) plan, paid time off and holidays, education reimbursement, and various bonus programs.
ABOUT THE TEAM
Innovation and hands-on practice come together in our geotechnical consulting services. We provide geotechnical services nationwide for a wide range of projects, drawing on six decades of historical geotechnical data, a fleet of more than 200 drill rigs, 140 accredited laboratories, and thousands of employees to quickly organize or capture site data wherever projects are located. From AI-supported solutions and predictive technologies to geophysics and traditional exploration, we deliver precision, value-added subsurface information and engineering and scientific expertise to solving our clients’ challenges and achieve their goals for project sustainability, quality, and efficiency.
EEO Statement Terracon is an EEO employer. We encourage qualified minority, female, veteran and disabled candidates to apply and be considered for open positions. We do not discriminate against any applicant for employment, or any employee because of race, color, religion, national origin, age, sex, sexual orientation, gender identity, gender, disability, age, or military status.
Project Assistant Job Roles in New York
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Search Project Assistant Jobs in New YorkProject Assistant Jobs in New York: Frequently Asked Questions
Which companies sponsor visas for project assistants in New York?
Large employers with established visa sponsorship programs are the most common sponsors for project assistant roles in New York. Organizations such as Columbia University, Memorial Sloan Kettering Cancer Center, Deloitte, PwC, and major financial institutions including Citigroup and JPMorgan Chase have filed Labor Condition Applications for project and program support roles. Nonprofits and healthcare systems in New York are also notable sponsors.
Which visa types are most common for project assistant roles in New York?
The H-1B visa is the most commonly used visa for project assistant positions in New York where the role requires at least a bachelor's degree in a relevant field such as business administration, information systems, or engineering. Some positions at universities or research institutions may qualify for cap-exempt H-1B filings. The O-1A is another pathway for candidates with demonstrated exceptional ability, though it requires substantial documentation.
How to find project assistant visa sponsorship jobs in New York?
Migrate Mate filters job listings specifically by sponsorship willingness, making it easier to identify employers actively hiring project assistants in New York who are open to visa sponsorship. Rather than sifting through general job boards, you can use Migrate Mate to narrow results to New York-based project assistant roles and review employer sponsorship histories before applying.
Which cities in New York have the most project assistant sponsorship jobs?
New York City accounts for the vast majority of project assistant sponsorship opportunities in the state, driven by concentrations of financial services firms, consulting companies, healthcare systems, and universities in Manhattan, Brooklyn, and Long Island City. Albany sees some demand from state government contractors and technology firms. Rochester and Buffalo have smaller but active hiring markets tied to healthcare and manufacturing industries.
Are there any New York-specific considerations for project assistant visa sponsorship?
New York State's prevailing wage requirements apply to H-1B positions, meaning employers must pay the higher of the actual or prevailing wage for the role's location and occupation code as determined by the Department of Labor. New York City's high cost of living means prevailing wages for project assistant roles are generally set higher than national averages. Many sponsors are large institutions with dedicated immigration compliance teams, which can make the process more structured than at smaller employers.
What is the prevailing wage for sponsored project assistant jobs in New York?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.