Clinical Operations Manager Jobs in USA with Visa Sponsorship
Clinical Operations Managers oversee clinical trial execution and typically qualify for H-1B or O-1 visa sponsorship, as the role meets USCIS specialty occupation standards requiring a bachelor's degree or higher in a life sciences, nursing, or healthcare management field. For detailed occupation requirements, see the O*NET profile.
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Get Access To All JobsScheduled Hours
40
Position Summary
The Clinical Operations Manager reports to the Clinical director and is responsible for operational management of clinical services in the Department of Pediatrics. This includes oversight of people, processes and ambulatory operations necessary to deliver clinical services. Expertise in the electronic medical records (EMR) system, knowledge of patient care and patient satisfaction, and experience working with physicians and providers in an academic healthcare setting is key. Demonstrated success managing staff (clinical and clerical), identifying and implementing productivity metrics and performance improvement, and knowledge of ambulatory clinic workflows is required. The Manager position will interface with the patient access center (PAC) and others responsible for scheduling and pre-authorization functions.
The successful candidate will have deep experience actively managing a team with diverse skill sets, knowledge, and abilities. The Manager must have exceptional professional judgement and be comfortable handling all aspects of the staffing lifecycle from recruitment, hiring, onboarding, development, retention, and separation. Overseeing resource and ambulatory room utilization, using a data driven approach, is a core requirement.
This role will spend equal time in clinic locations as well as on campus overseeing clinical and non-clinical staff. This is an in-person position.
Job Description
Primary Duties & Responsibilities:
- Manage clinical operations of multiple sub-specialty pediatric clinics within the department. Work to maintain best business practices and grow services by developing positive relationships and high levels of customer satisfaction.
- Provide management, direction, and assistance in resolving issues and complaints by staff members, physicians, patients and referring physician offices.
- Oversee coordination and delivery of patient services, ensuring quality care is provided in an efficient and cost-effective manner.
- Develop and implement performance and quality improvement processes, with an ability to also monitor for effectiveness, in a data driven way.
- Interface with clinical support services and assure processes for scheduling, registration, and technical training to ensure job knowledge and processes are relevant, effective and efficient.
- May manage multiple clinic locations. Duties include identifying staffing needs, position development, hiring, training and competency development, mentoring and evaluation of performance as it relates to day to day practice and future needs. Ensure licensing and certifications are up to date/current.
- Oversight and approval of supply purchases and educational requests for staff.
- Develop and implement methods for managing par levels to promote cost containment efforts.
- Ensure coordination and maintenance of related spaces, equipment and supplies.
- Request data and provide reports, perform analysis, and document process to support management and tracking, as required.
- Proactively support patient safety at all times and assist with education to educate and reinforce safety related policies, procedures and practices.
- Work closely with Clinical Operations Director and departmental patient safety coordinator to initiate new policies/procedures and quality control indicators through quality assurance and risk management programs.
- Maintain compliance with existing policies and procedures.
- Other duties as assigned.
The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.
Required Qualifications
Education:
Bachelor’s degree or combination of education and/or experience may substitute for minimum education.
Certifications/Professional Licenses:
The list below may include all acceptable certifications, professional licenses and issuers. More than one credential, certification or professional license may be required depending on the role.
- Advanced Cardiovascular Life Support (ACLS) - American Heart Association
- Basic Life Support - American Heart Association
- Basic Life Support - American Red Cross
Work Experience:
Management (5 Years)
Skills:
Not Applicable
Driver's License:
A driver's license is not required for this position.
More About This Job
Required Qualifications:
- Basic Life Support certification must be obtained within one month of hire date.
- Basic Life Support certification (Online BLS certifications, those without a skills assessment component, are not sufficient to meet the BLS requirements).
Preferred Qualifications
Education:
Master's degree
Certifications/Professional Licenses:
No additional certification/professional licenses unless stated elsewhere in the job posting.
Work Experience:
No additional work experience unless stated elsewhere in the job posting.
Skills:
Communication, Detail-Oriented, Mechanism Design, Operational Plans, Presenting Solutions, Prioritization, Project Organization, Results Reporting, Staff Motivation, Strategic Initiative, Team Supervision
Grade
C14
Salary Range
$74,900.00 - $116,000.00 / Annually
The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
Questions
For frequently asked questions about the application process, please refer to our External Applicant FAQ.
Accommodation
If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Benefits Statement
Personal
- Up to 22 days of vacation, 10 recognized holidays, and sick time.
- Competitive health insurance packages with priority appointments and lower copays/coinsurance.
- Take advantage of our free Metro transit U-Pass for eligible employees.
- WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness
- Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
Family
- We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
- WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/
EEO Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.
Scheduled Hours
40
Position Summary
The Clinical Operations Manager reports to the Clinical director and is responsible for operational management of clinical services in the Department of Pediatrics. This includes oversight of people, processes and ambulatory operations necessary to deliver clinical services. Expertise in the electronic medical records (EMR) system, knowledge of patient care and patient satisfaction, and experience working with physicians and providers in an academic healthcare setting is key. Demonstrated success managing staff (clinical and clerical), identifying and implementing productivity metrics and performance improvement, and knowledge of ambulatory clinic workflows is required. The Manager position will interface with the patient access center (PAC) and others responsible for scheduling and pre-authorization functions.
The successful candidate will have deep experience actively managing a team with diverse skill sets, knowledge, and abilities. The Manager must have exceptional professional judgement and be comfortable handling all aspects of the staffing lifecycle from recruitment, hiring, onboarding, development, retention, and separation. Overseeing resource and ambulatory room utilization, using a data driven approach, is a core requirement.
This role will spend equal time in clinic locations as well as on campus overseeing clinical and non-clinical staff. This is an in-person position.
Job Description
Primary Duties & Responsibilities:
- Manage clinical operations of multiple sub-specialty pediatric clinics within the department. Work to maintain best business practices and grow services by developing positive relationships and high levels of customer satisfaction.
- Provide management, direction, and assistance in resolving issues and complaints by staff members, physicians, patients and referring physician offices.
- Oversee coordination and delivery of patient services, ensuring quality care is provided in an efficient and cost-effective manner.
- Develop and implement performance and quality improvement processes, with an ability to also monitor for effectiveness, in a data driven way.
- Interface with clinical support services and assure processes for scheduling, registration, and technical training to ensure job knowledge and processes are relevant, effective and efficient.
- May manage multiple clinic locations. Duties include identifying staffing needs, position development, hiring, training and competency development, mentoring and evaluation of performance as it relates to day to day practice and future needs. Ensure licensing and certifications are up to date/current.
- Oversight and approval of supply purchases and educational requests for staff.
- Develop and implement methods for managing par levels to promote cost containment efforts.
- Ensure coordination and maintenance of related spaces, equipment and supplies.
- Request data and provide reports, perform analysis, and document process to support management and tracking, as required.
- Proactively support patient safety at all times and assist with education to educate and reinforce safety related policies, procedures and practices.
- Work closely with Clinical Operations Director and departmental patient safety coordinator to initiate new policies/procedures and quality control indicators through quality assurance and risk management programs.
- Maintain compliance with existing policies and procedures.
- Other duties as assigned.
The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.
Required Qualifications
Education:
Bachelor’s degree or combination of education and/or experience may substitute for minimum education.
Certifications/Professional Licenses:
The list below may include all acceptable certifications, professional licenses and issuers. More than one credential, certification or professional license may be required depending on the role.
- Advanced Cardiovascular Life Support (ACLS) - American Heart Association
- Basic Life Support - American Heart Association
- Basic Life Support - American Red Cross
Work Experience:
Management (5 Years)
Skills:
Not Applicable
Driver's License:
A driver's license is not required for this position.
More About This Job
Required Qualifications:
- Basic Life Support certification must be obtained within one month of hire date.
- Basic Life Support certification (Online BLS certifications, those without a skills assessment component, are not sufficient to meet the BLS requirements).
Preferred Qualifications
Education:
Master's degree
Certifications/Professional Licenses:
No additional certification/professional licenses unless stated elsewhere in the job posting.
Work Experience:
No additional work experience unless stated elsewhere in the job posting.
Skills:
Communication, Detail-Oriented, Mechanism Design, Operational Plans, Presenting Solutions, Prioritization, Project Organization, Results Reporting, Staff Motivation, Strategic Initiative, Team Supervision
Grade
C14
Salary Range
$74,900.00 - $116,000.00 / Annually
The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
Questions
For frequently asked questions about the application process, please refer to our External Applicant FAQ.
Accommodation
If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Benefits Statement
Personal
- Up to 22 days of vacation, 10 recognized holidays, and sick time.
- Competitive health insurance packages with priority appointments and lower copays/coinsurance.
- Take advantage of our free Metro transit U-Pass for eligible employees.
- WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness
- Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
Family
- We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
- WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/
EEO Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.
How to Get Visa Sponsorship as a Clinical Operations Manager
Target CROs and large biopharma sponsors first
Contract research organizations like ICON, Syneos, and PPD routinely sponsor Clinical Operations Managers because they operate global trials and have established immigration infrastructure. Large biopharma companies with internal clinical teams follow the same pattern.
Document your degree-to-role alignment carefully
USCIS requires the position to normally require a specific bachelor's degree. A degree in nursing, biology, clinical research, or health sciences maps cleanly. A general business degree alone may trigger a request for evidence without supporting work history.
Certifications strengthen your H-1B petition
Credentials like CCRA, CCRP, or RAC signal industry-standard qualification to USCIS adjudicators. They reinforce the specialty occupation argument and can help overcome degree field mismatches when paired with relevant clinical experience.
Cap-exempt employers are worth prioritizing
Academic medical centers, nonprofit research institutions, and NIH-affiliated organizations can sponsor H-1B visas outside the annual lottery. Clinical Operations Managers at these employers can start year-round without waiting for a selection cycle.
Ask about sponsorship policy before the offer stage
Many employers willing to sponsor won't advertise it publicly. Raise it early by asking whether the company has sponsored H-1B or O-1 visas for similar roles before, which signals you understand the process and reduces perceived friction for hiring managers.
Clinical Operations Manager jobs are hiring across the US. Find yours.
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Get Access To All JobsFrequently Asked Questions
Does a Clinical Operations Manager role qualify for H-1B sponsorship?
Yes, Clinical Operations Manager generally qualifies as an H-1B specialty occupation. USCIS looks for roles requiring at least a bachelor's degree in a specific field. Clinical operations roles tied to life sciences, healthcare management, or nursing consistently meet this standard. Employers with prior H-1B filings for this title have a stronger precedent to reference in the petition.
What degree do I need to get sponsored as a Clinical Operations Manager?
A bachelor's degree in nursing, biology, clinical research, public health, or health sciences is the strongest fit. Some employers accept degrees in related fields like pharmacy or biomedical science. A general business or unrelated degree weakens the H-1B petition unless you can show substantial clinical work experience directly tied to the role's technical requirements.
Can I qualify for an O-1 visa as a Clinical Operations Manager?
Yes, if you have a strong record of distinction in clinical research. O-1A criteria include publications, speaking at conferences, awards, leading trials of significant scope, or membership in peer-review bodies. Clinical Operations Managers who have overseen large Phase II or III trials, managed multi-site international studies, or been recognized as subject matter experts often meet multiple criteria.
How do I find Clinical Operations Manager jobs that offer visa sponsorship?
Migrate Mate filters specifically for roles open to visa sponsorship, which removes the guesswork of identifying willing employers. Focus your search on companies with existing H-1B filing history in clinical operations, which signals they understand the process and have immigration counsel in place to move quickly once you have an offer.
What are common reasons H-1B petitions get denied for Clinical Operations Manager roles?
The most frequent issue is USCIS questioning whether the role truly requires a specific degree rather than any bachelor's degree. Petitions that rely on a generic job description without referencing clinical trial protocols, regulatory compliance requirements, or therapeutic area expertise are most vulnerable. Strong petitions include detailed duties, internal salary benchmarking against prevailing wage data, and evidence the employer has sponsored similar roles before.
What is the prevailing wage requirement for sponsored Clinical Operations Manager jobs?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.
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