Community Engagement Manager Jobs in USA with Visa Sponsorship
Community Engagement Manager roles qualify for H-1B visa sponsorship when the position requires a bachelor's degree in communications, public relations, social work, or a related field. Employers in nonprofits, healthcare, and tech actively sponsor this title, though approval depends on demonstrating specialty occupation status. For detailed occupation requirements, see the O*NET profile.
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A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
Job Summary
The objective of the Senior Administrative Assistant and Community Engagement Coordinator is to provide executive-level confidential administrative support to the Athletic Director's Office while delivering outstanding, cheerful, and positive customer service to all guests and team members who visit the Stephen M. Ross Athletic Campus. This position serves as the first point of contact, welcoming, assisting, and directing all visitors and callers with professionalism and discretion.
The Senior Administrative Assistant and Community Engagement Coordinator's primary responsibility is to support the daily operations of the Athletic Director's office while also providing confidential support and assistance to the Chief of Staff, Chief Operating Officer, and Human Resources Team. This position reports directly to the Executive Assistant to the Athletic Director.
Responsibilities
75% Athletic Director's Office Administrative Support
- Provides executive-level, confidential administrative support to the Athletic Director's Office exercising independent judgment, discretion, and strong attention to detail in a fast-paced environment.
- Assists the Executive Assistant to the Athletic Director with scheduling, meeting preparation, meeting logistics, and other administrative functions.
- Maintains confidential files and records while exercising sound judgment and discretion.
- Prepares confidential correspondence, reports, presentations, and other materials as requested.
- Coordinates all aspects of the Athletic Director's pre-football-game reception, including guest lists, invitations, RSVP tracking, menu planning, event logistics, room setup, vendor coordination, and on-site event support to ensure a successful event.
- Coordinates all aspects of home-game visiting Athletic Directors' football game-day visits and related logistics.
- Hosting and assisting the Athletic Director's Office as needed, during game days or events.
- Researches and prepares information and materials for meetings and special projects.
- Produces and reconciles Emburse/PCard expense reports.
- Coordinates all aspects of the Athletic Director's away football game suite hospitality in collaboration with the Sport Administrator for Football, Development, and other internal stakeholders, as appropriate.
Performs other duties as assigned by the Executive Assistant to the Director of Athletics.
25% Other Administrative Duties
Leadership Team Administrative Support
- Provides supplemental confidential administrative support to members of the Athletic Department Leadership Team: Chief of Staff, Chief Operating Officer, and Human Resources Team.
- Assists with calendar management, meeting coordination, catering requests, correspondence, expense reporting, filing system maintenance, and special projects as assigned.
- Researches and prepares materials for meetings and presentations.
- Human Resources support includes managing the Athletics HR email account, providing support for employee orientations and other HR-related projects.
Receptionist
- Serves as the first point of contact for visitors and callers to Weidenbach Hall by providing superb, friendly, and professional customer service.
- Greets visitors, answers the main Athletic Department and Athletic Director phone line, directs inquiries, and responds promptly to messages.
- Schedules and maintains conference room calendars for Weidenbach Hall.
- Prepares Weidenbach Hall administrative offices each business day, hospitality areas, maintains conference room readiness, and ensures office supply areas remain organized and stocked.
- Coordinates office supply and UPS orders, sorts and distributes mail and deliveries, and supports the efficient operation of the administrative offices.
- Provides supplemental reception and office coverage for the Athletic Director's Office.
- Performs other related administrative duties as assigned.
Community Engagement Coordination
- Serves as the main contact for all Donation Requests, Fan Mail, and Speaking Requests.
- Manage all aspects of fielding, sorting and vetting incoming donation requests through the donation request system.
- Manage donation inventory and distribute as appropriate.
Required Qualifications
- Bachelor's degree or an equivalent combination of education and experience.
- Five to seven years of progressively responsible administrative office experience, preferably supporting senior leadership.
- Outstanding customer service orientation with a positive, professional, and welcoming demeanor.
- Demonstrated ability to exercise sound judgment and handle highly sensitive and confidential information with discretion.
- Demonstrated ability to organize, prioritize, and manage multiple assignments while meeting established and changing deadlines; ability to receive direction from multiple people.
- Proven ability to analyze situations, solve problems independently, and determine when issues should be escalated.
- Ability to build positive working relationships and collaborate effectively with individuals at all levels of the organization and with diverse internal and external constituents.
- Proficiency in the Google Suite and Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
- Excellent verbal and written communication skills with the ability to interact professionally with student-athletes, coaches, administrators, donors, alumni, fans, and campus partners.
- Exceptional organizational skills and attention to detail.
- Ability to quickly learn new software applications, technologies, and administrative processes.
- Demonstrated initiative and willingness to assume responsibility for special projects and additional assignments.
- Commitment to identifying opportunities to improve processes, increase efficiency, and reduce administrative burden through continuous improvement.
- Willingness to work occasional evenings, weekends, and athletic events as business needs require.
Desired Qualifications
- Experience working in UM recruit systems.
- Experience with M-Pathways, Emburse, and other U-M administrative systems.
- Experience assisting in coordinating meetings and event planning.
Modes of Work
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.
Additional Information
In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future. Benefits include:
- Generous time off
- A retirement plan that provides two-for-one matching contributions with immediate vesting
- Many choices for comprehensive health insurance
- Life insurance
- Long-term disability coverage
- Flexible spending accounts for healthcare and dependent care expenses
Background Screening
The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.
Application Deadline
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled any time after the minimum posting period has ended.
U-M EEO Statement
The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.
Job Opening ID
281180
Working Title
Senior Administrative Assistant and Community Engagement Coordinator
Job Title
Administrative Assistant Sr
Work Location
Ann Arbor Campus
Ann Arbor, MI
Modes of Work
Onsite
Full/Part Time
Full-Time
Regular/Temporary
Regular
FLSA Status
Nonexempt
Organizational Group
Intercolleg Athletic
Department
Athletics
Posting Begin/End Date
8/04/2026 - 8/11/2026
Salary
$50,000.00 - $55,000.00
Career Interest
Administration
Athletics
How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
Job Summary
The objective of the Senior Administrative Assistant and Community Engagement Coordinator is to provide executive-level confidential administrative support to the Athletic Director's Office while delivering outstanding, cheerful, and positive customer service to all guests and team members who visit the Stephen M. Ross Athletic Campus. This position serves as the first point of contact, welcoming, assisting, and directing all visitors and callers with professionalism and discretion.
The Senior Administrative Assistant and Community Engagement Coordinator's primary responsibility is to support the daily operations of the Athletic Director's office while also providing confidential support and assistance to the Chief of Staff, Chief Operating Officer, and Human Resources Team. This position reports directly to the Executive Assistant to the Athletic Director.
Responsibilities
75% Athletic Director's Office Administrative Support
- Provides executive-level, confidential administrative support to the Athletic Director's Office exercising independent judgment, discretion, and strong attention to detail in a fast-paced environment.
- Assists the Executive Assistant to the Athletic Director with scheduling, meeting preparation, meeting logistics, and other administrative functions.
- Maintains confidential files and records while exercising sound judgment and discretion.
- Prepares confidential correspondence, reports, presentations, and other materials as requested.
- Coordinates all aspects of the Athletic Director's pre-football-game reception, including guest lists, invitations, RSVP tracking, menu planning, event logistics, room setup, vendor coordination, and on-site event support to ensure a successful event.
- Coordinates all aspects of home-game visiting Athletic Directors' football game-day visits and related logistics.
- Hosting and assisting the Athletic Director's Office as needed, during game days or events.
- Researches and prepares information and materials for meetings and special projects.
- Produces and reconciles Emburse/PCard expense reports.
- Coordinates all aspects of the Athletic Director's away football game suite hospitality in collaboration with the Sport Administrator for Football, Development, and other internal stakeholders, as appropriate.
Performs other duties as assigned by the Executive Assistant to the Director of Athletics.
25% Other Administrative Duties
Leadership Team Administrative Support
- Provides supplemental confidential administrative support to members of the Athletic Department Leadership Team: Chief of Staff, Chief Operating Officer, and Human Resources Team.
- Assists with calendar management, meeting coordination, catering requests, correspondence, expense reporting, filing system maintenance, and special projects as assigned.
- Researches and prepares materials for meetings and presentations.
- Human Resources support includes managing the Athletics HR email account, providing support for employee orientations and other HR-related projects.
Receptionist
- Serves as the first point of contact for visitors and callers to Weidenbach Hall by providing superb, friendly, and professional customer service.
- Greets visitors, answers the main Athletic Department and Athletic Director phone line, directs inquiries, and responds promptly to messages.
- Schedules and maintains conference room calendars for Weidenbach Hall.
- Prepares Weidenbach Hall administrative offices each business day, hospitality areas, maintains conference room readiness, and ensures office supply areas remain organized and stocked.
- Coordinates office supply and UPS orders, sorts and distributes mail and deliveries, and supports the efficient operation of the administrative offices.
- Provides supplemental reception and office coverage for the Athletic Director's Office.
- Performs other related administrative duties as assigned.
Community Engagement Coordination
- Serves as the main contact for all Donation Requests, Fan Mail, and Speaking Requests.
- Manage all aspects of fielding, sorting and vetting incoming donation requests through the donation request system.
- Manage donation inventory and distribute as appropriate.
Required Qualifications
- Bachelor's degree or an equivalent combination of education and experience.
- Five to seven years of progressively responsible administrative office experience, preferably supporting senior leadership.
- Outstanding customer service orientation with a positive, professional, and welcoming demeanor.
- Demonstrated ability to exercise sound judgment and handle highly sensitive and confidential information with discretion.
- Demonstrated ability to organize, prioritize, and manage multiple assignments while meeting established and changing deadlines; ability to receive direction from multiple people.
- Proven ability to analyze situations, solve problems independently, and determine when issues should be escalated.
- Ability to build positive working relationships and collaborate effectively with individuals at all levels of the organization and with diverse internal and external constituents.
- Proficiency in the Google Suite and Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
- Excellent verbal and written communication skills with the ability to interact professionally with student-athletes, coaches, administrators, donors, alumni, fans, and campus partners.
- Exceptional organizational skills and attention to detail.
- Ability to quickly learn new software applications, technologies, and administrative processes.
- Demonstrated initiative and willingness to assume responsibility for special projects and additional assignments.
- Commitment to identifying opportunities to improve processes, increase efficiency, and reduce administrative burden through continuous improvement.
- Willingness to work occasional evenings, weekends, and athletic events as business needs require.
Desired Qualifications
- Experience working in UM recruit systems.
- Experience with M-Pathways, Emburse, and other U-M administrative systems.
- Experience assisting in coordinating meetings and event planning.
Modes of Work
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.
Additional Information
In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future. Benefits include:
- Generous time off
- A retirement plan that provides two-for-one matching contributions with immediate vesting
- Many choices for comprehensive health insurance
- Life insurance
- Long-term disability coverage
- Flexible spending accounts for healthcare and dependent care expenses
Background Screening
The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.
Application Deadline
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled any time after the minimum posting period has ended.
U-M EEO Statement
The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.
Job Opening ID
281180
Working Title
Senior Administrative Assistant and Community Engagement Coordinator
Job Title
Administrative Assistant Sr
Work Location
Ann Arbor Campus
Ann Arbor, MI
Modes of Work
Onsite
Full/Part Time
Full-Time
Regular/Temporary
Regular
FLSA Status
Nonexempt
Organizational Group
Intercolleg Athletic
Department
Athletics
Posting Begin/End Date
8/04/2026 - 8/11/2026
Salary
$50,000.00 - $55,000.00
Career Interest
Administration
Athletics
See all 1,336+ Community Engagement Manager Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Community Engagement Manager roles.
Get Access To All JobsTips for Finding Visa Sponsorship as a Community Engagement Manager
Frame the role as a specialty occupation
H-1B visa approval hinges on proving the job requires a specific bachelor's degree. Emphasize that your employer's posting mandates a degree in communications, public relations, or social work, not just any field, to satisfy USCIS's specialty occupation standard.
Target employers with a sponsorship track record
Nonprofits, universities, healthcare systems, and large tech companies have established immigration infrastructure and sponsor Community Engagement Managers regularly. Smaller organizations may be willing but lack the legal resources to navigate the H-1B process efficiently.
Get your LCA timing right
Your employer files a Labor Condition Application with the Department of Labor before submitting the H-1B petition. This step must be certified first, so build at least two to three weeks of LCA processing time into your start date planning with your employer.
Document degree relevance precisely
If your degree is in a tangential field, sociology, political science, or business, prepare a credential evaluation and a detailed explanation connecting your coursework to community engagement work. Vague connections invite USCIS scrutiny and Requests for Evidence.
Consider O-1A if you have standout credentials
Community leaders with published research, awards, press coverage, or high-profile campaign results may qualify for the O-1A extraordinary ability visa. This path skips the H-1B lottery entirely and has no annual cap, making it worth exploring early.
Address nonimmigrant intent proactively at consular interviews
Community Engagement Manager roles often involve local ties and long-term relationship building, which consular officers may read as immigrant intent. Prepare clear documentation of your temporary purpose and home-country connections before your visa interview.
Frequently Asked Questions
Does a Community Engagement Manager role qualify for H-1B sponsorship?
It can, but it's not automatic. USCIS must determine the role is a specialty occupation requiring a specific bachelor's degree. Positions that accept any degree or emphasize general relationship skills over specialized knowledge are more vulnerable to denial. Strong job descriptions citing communications, public relations, or social work degrees improve your odds significantly.
What degree do I need for an employer to sponsor me as a Community Engagement Manager?
A bachelor's degree in communications, public relations, social work, nonprofit management, or a closely related field is the standard expectation. Marketing and sociology degrees can work if your coursework is relevant and your employer's job description specifies the field. A credential evaluation from a NACES-approved agency helps if your degree is from outside the U.S.
Which industries are most likely to sponsor Community Engagement Managers?
Healthcare systems, universities, large nonprofits, and corporate social responsibility teams at Fortune 500 companies sponsor this role most consistently. Government-funded organizations and community development financial institutions also hire internationally. You can browse verified sponsoring employers actively hiring for this title on Migrate Mate, filtered by visa type.
Can I get an E-3, TN, or O-1 visa for a Community Engagement Manager role instead of H-1B?
Australian citizens can pursue the E-3 visa if the role meets specialty occupation standards, the same degree requirement applies. The TN visa doesn't cover community engagement roles for Canadian or Mexican nationals. O-1A is available to those with demonstrable extraordinary ability, such as published research, significant awards, or documented leadership in national or international community initiatives.
How competitive is H-1B sponsorship approval for this role compared to technical jobs?
Approval rates for community engagement and social services roles are lower than for STEM positions because the specialty occupation argument is harder to make. USCIS issues Requests for Evidence for roles perceived as generalist. Employers with experienced immigration attorneys and well-drafted job descriptions that tie duties to a specific academic discipline see materially better outcomes.
What is the prevailing wage requirement for sponsored Community Engagement Manager jobs?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.