Event Planner Jobs in USA with Visa Sponsorship
Event planners coordinate conferences, corporate meetings, and special events requiring specialized organizational skills. H-1B visa sponsorship is available for positions requiring a bachelor's degree in hospitality, marketing, or communications. Companies like hotels, convention centers, and corporations sponsor event planning roles when demonstrating the need for specialized event management expertise. For detailed occupation requirements, see the O*NET profile.
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Get Access To All JobsEvent Planner
Location: Commerce, CA ( On-site)
Full-time
Pay: $28.00 – $30.50/hour
At Ernest, every event is an opportunity to celebrate our people, our culture, and our shared success. We’re looking for an Event Planner who thrives on bringing ideas to life, someone who can create memorable experiences that reflect who we are and what we stand for. This role is responsible for the full event lifecycle, from concept to clean-up, planning, coordinating, and executing social and corporate events that engage, inspire, and connect our employees.
Job Responsibilities
- Plan and execute a variety of corporate and social employee events including award ceremonies, picnics, sales training events, sporting events, incentive events, holiday parties, national management events, and more.
- Manage the entire event lifecycle, from planning and budgeting to on-site coordination and post-event wrap-up.
- Secure venues and locations, negotiate contracts, and manage vendor selection.
- Create and manage communications and announcements for event attendees.
- Brainstorm and implement event concepts and themes that align with company culture and goals.
- Prepare event budgets, track expenses, and process invoices.
- Research, evaluate, and book venues suitable for each event’s needs and scale.
- Organize and coordinate suppliers, caterers, staff, and entertainment to ensure seamless execution.
- Manage all logistical elements of each event, including transportation, setup, and timing.
- Oversee set-up, tear-down, and clean-up operations.
- Anticipate attendee needs and plan ahead to mitigate potential issues or risks.
- Collaborate with internal teams, vendors, and senior-level executives throughout the planning process.
- Troubleshoot and resolve any issues that arise before or during events to ensure smooth execution.
Management Responsibilities
- Vendor Management: Maintain strong partnerships with vendors and oversee the setup, execution, and cleanup of events. Negotiate competitive rates and contracts for venues and services.
- Calendar Management: Coordinate event schedules and appointments, ensuring all event-related activities, before, during, and after are properly documented for clear internal and external communication.
Qualifications & Requirements
- Excellent and effective communication skills, verbal and written.
- Strong interpersonal skills and a collaborative, team-oriented approach.
- Proven ability to negotiate and focus on cost savings when working with vendors.
- Outstanding coordination, organization, and time management abilities.
- Minimum of 2 years of hands-on experience in event planning (preferred).
- Degree in hospitality, public relations, management, or a related field (a plus).
- Exceptional ability to multitask under pressure while maintaining attention to detail.
- Creative thinker with a knack for innovative, out-of-the-box event ideas.
- Demonstrated ability to manage small and large events, delegating tasks effectively.
- Ability to stay calm under pressure and make quick, sound decisions.
- Proven on-site/day-of event management experience.
Why Ernest
At Ernest, we believe that every event tells a story — one that connects people, builds relationships, and celebrates progress. If you’re passionate about creating meaningful experiences and thrive in a dynamic, hands-on environment, this role is your chance to shine.
Event Planner
Location: Commerce, CA ( On-site)
Full-time
Pay: $28.00 – $30.50/hour
At Ernest, every event is an opportunity to celebrate our people, our culture, and our shared success. We’re looking for an Event Planner who thrives on bringing ideas to life, someone who can create memorable experiences that reflect who we are and what we stand for. This role is responsible for the full event lifecycle, from concept to clean-up, planning, coordinating, and executing social and corporate events that engage, inspire, and connect our employees.
Job Responsibilities
- Plan and execute a variety of corporate and social employee events including award ceremonies, picnics, sales training events, sporting events, incentive events, holiday parties, national management events, and more.
- Manage the entire event lifecycle, from planning and budgeting to on-site coordination and post-event wrap-up.
- Secure venues and locations, negotiate contracts, and manage vendor selection.
- Create and manage communications and announcements for event attendees.
- Brainstorm and implement event concepts and themes that align with company culture and goals.
- Prepare event budgets, track expenses, and process invoices.
- Research, evaluate, and book venues suitable for each event’s needs and scale.
- Organize and coordinate suppliers, caterers, staff, and entertainment to ensure seamless execution.
- Manage all logistical elements of each event, including transportation, setup, and timing.
- Oversee set-up, tear-down, and clean-up operations.
- Anticipate attendee needs and plan ahead to mitigate potential issues or risks.
- Collaborate with internal teams, vendors, and senior-level executives throughout the planning process.
- Troubleshoot and resolve any issues that arise before or during events to ensure smooth execution.
Management Responsibilities
- Vendor Management: Maintain strong partnerships with vendors and oversee the setup, execution, and cleanup of events. Negotiate competitive rates and contracts for venues and services.
- Calendar Management: Coordinate event schedules and appointments, ensuring all event-related activities, before, during, and after are properly documented for clear internal and external communication.
Qualifications & Requirements
- Excellent and effective communication skills, verbal and written.
- Strong interpersonal skills and a collaborative, team-oriented approach.
- Proven ability to negotiate and focus on cost savings when working with vendors.
- Outstanding coordination, organization, and time management abilities.
- Minimum of 2 years of hands-on experience in event planning (preferred).
- Degree in hospitality, public relations, management, or a related field (a plus).
- Exceptional ability to multitask under pressure while maintaining attention to detail.
- Creative thinker with a knack for innovative, out-of-the-box event ideas.
- Demonstrated ability to manage small and large events, delegating tasks effectively.
- Ability to stay calm under pressure and make quick, sound decisions.
- Proven on-site/day-of event management experience.
Why Ernest
At Ernest, we believe that every event tells a story — one that connects people, builds relationships, and celebrates progress. If you’re passionate about creating meaningful experiences and thrive in a dynamic, hands-on environment, this role is your chance to shine.
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Get Access To All JobsTips for Finding Visa Sponsorship as an Event Planner
Target corporate event planning roles
Large corporations, hotels, and convention centers are more likely to sponsor event planners than small agencies. Focus on companies with established HR departments and visa sponsorship experience.
Emphasize specialized event management skills
Highlight expertise in large-scale corporate events, international conferences, or technical trade shows. Specialized knowledge strengthens the case for why the role requires your specific skills.
Consider hospitality management positions
Hotel chains and resort companies regularly sponsor event coordinators and meeting planners. These roles often have clearer degree requirements and established sponsorship practices within the hospitality industry.
Document your event planning education
A bachelor's degree in hospitality management, marketing, communications, or business administration supports H-1B eligibility. Specialized event planning certifications can supplement but not replace the degree requirement.
Research company event volumes
Companies that host multiple large events annually are better sponsorship candidates. Review corporate websites and press releases to identify organizations with substantial event planning needs requiring specialized coordination.
Apply early in the fiscal year
Event planning positions often align with corporate budget cycles. Applying in October through February increases chances of securing sponsorship before H-1B registration deadlines and budget constraints.
Frequently Asked Questions
Do event planners qualify for H-1B sponsorship?
Yes, event planners can qualify for H-1B visa sponsorship when the position requires a bachelor's degree in hospitality management, marketing, communications, or related field. The role must involve specialized knowledge like managing complex corporate events, international conferences, or technical trade shows. Employers must demonstrate why the position specifically requires degreed expertise rather than general event coordination skills.
How to find Event Planner jobs with visa sponsorship?
To find Event Planner jobs with visa sponsorship, use Migrate Mate, which specializes in connecting international professionals with sponsoring employers. Focus your search on hospitality companies, corporate event agencies, wedding planners, and entertainment venues that commonly sponsor H-1B, O-1 visa, or TN visas for experienced event coordinators. These employers often need skilled planners for large-scale conferences, corporate meetings, and destination events.
What degree do I need for event planner H-1B sponsorship?
Event planning H-1B positions typically require a bachelor's degree in hospitality management, marketing, communications, business administration, or public relations. The key is showing how your specific degree relates to the specialized event planning requirements. Some positions accept related fields like tourism management or international business if the role involves corresponding specialized functions.
Which companies sponsor event planners for work visas?
Hotels, convention centers, large corporations, and event management companies sponsor event planners. Major hotel chains like Marriott and Hilton regularly sponsor meeting planners. Technology companies, pharmaceutical firms, and financial institutions sponsor corporate event coordinators. Convention centers in major cities also sponsor specialized event management positions requiring specific expertise.
What's the H-1B approval rate for event planning positions?
Event planning H-1B approval rates vary significantly based on how well the position is documented as requiring specialized skills. Roles at established companies with clear degree requirements and specialized event management responsibilities have higher approval rates. Generic event coordination positions without demonstrated specialty occupation requirements face more scrutiny from USCIS adjudicators.
Can event planners get sponsored without hospitality experience?
Yes, event planners can get sponsored without direct hospitality experience if they have relevant skills in project management, marketing coordination, or corporate communications. The key is demonstrating how your background translates to specialized event planning requirements. Some companies value diverse experience in logistics, vendor management, or client relations for complex corporate event coordination roles.
What is the prevailing wage requirement for sponsored Event Planner jobs?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.