Event Planner Jobs in USA with Visa Sponsorship
Event planners coordinate conferences, corporate meetings, and special events requiring specialized organizational skills. H-1B visa sponsorship is available for positions requiring a bachelor's degree in hospitality, marketing, or communications. Companies like hotels, convention centers, and corporations sponsor event planning roles when demonstrating the need for specialized event management expertise. For detailed occupation requirements, see the O*NET profile.
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Get Access To All JobsJob Summary
The Marketing Projects and Events Specialist will be responsible for driving Hub Group's brand presence at industry events, Hub's proprietary events and through our cause marketing program, Cause Container, as well as managing the Hub Group Store of promotional items. Responsibilities include all coordination and planning related to Hub Group's brand experience at events, responsible for ERP system and billing for all marketing-related initiatives as well as special projects. Day-to-day activities will include being a direct point of contact for events, maintaining project lists, researching, and ordering promotional items, managing invoices, and supporting the marketing needs of Hub Group. This role will collaborate with our internal marketing and sales teams and vendors to represent Hub Group and the Hub Group brand. This position reports to the VP, Marketing.
Essential Job Functions
- Lead the planning and execution of events, including proprietary, customer, industry and stakeholder events: develop/manage event schedules and checklists, produce/manage event materials, including trade show booths, giveaways, sponsorships, reservations, etc.; track and report on established event budgets, while looking to reduce costs where appropriate; manage team communications; travel for on-site management of specific events as needed.
- Lead Hub Group's Cause Container charitable program, including acting as liaison with the partner charities, suggesting changes to the program, promoting the program externally, internally and with employee engagement; collaborate with other team members to promote via social media channels, website, communications, etc.
- Oversee Hub Group promotional item orders and manage the Hub Group online store.
- Responsible for special projects, which include but are not limited to award procurement, building items, business cards, holiday cards and calendars, and other ad hoc internal requests from departments such as sales, operations, etc.
- Manage marketing purchase order and invoice processing and monitor marketing budget allocations.
- Keep lines of communication open across the marketing department and between all other teams, making sure colleagues are current on project details and have all relevant information.
- Build cross-functional relationships between departments.
Duties, responsibilities and activities may be assigned or changed from time to time.
Minimum Qualifications
Bachelor's degree in marketing, communications, hospitality management or related field. One-three years' experience in marketing/event planning, i.e. hospitality industry, not-for-profit, etc. Interpersonal skills – Ability to work well with all levels throughout the company and customers, communicate effectively with those around you and remain open to others' ideas and creativity to try new things. Oral/Written communication – Strong communication skills in both written and verbal formats. Planning/Organization – Very detail oriented, with strong planning, prioritizing and organization skills; thrive in a fast-paced environment. Financial/Budget – Ability to manage a budget, process and track billing in the system. Ability to manage multiple priorities as well as flexibility to adapt to change with new systems and methods while working in a team environment. Proficient in various applications including Microsoft Office products, especially Excel; Experience with Survey Monkey, Qualtrics, HubSpot and Adobe Creative Cloud a plus.
Salary: $70,000 + bonus eligibility
This is an estimated range based on the circumstances at the time of posting, however, may change based on a combination of factors, including but not limited to skills, experience, education, market factors, geographical location, budget, and demand
Benefits
We offer a comprehensive benefits plan including:
- Medical
- Dental
- Vision
- Flexible Spending Account (FSA)
- Employee Assistance Program (EAP)
- Life & AD&D Insurance
- Disability
- Paid Time Off
- Paid Holidays
BEWARE OF FRAUD!
Hub Group has become aware of online recruiting related scams in which individuals who are not affiliated with or authorized by Hub Group are using Hub Group's name in fraudulent emails, job postings, or social media messages. In light of these scams, please bear the following in mind:
- Hub Group will never solicit money or credit card information in connection with a Hub Group job application.
- Hub Group does not communicate with candidates via online chatrooms such as Signal or Discord using email accounts such as Gmail or Hotmail.
- Hub Group job postings are posted on our career site.
About us
Hub Group is the premier, customer-centric supply chain company offering comprehensive transportation and logistics management solutions. Keeping our customers' needs in focus, Hub Group designs, continually optimizes and applies industry-leading technology to our customers' supply chains for better service, greater efficiency and total visibility. As an award-winning, publicly traded company (NASDAQ: HUBG) with $4 billion in revenue, our 6,000 employees and drivers across the globe are always in pursuit of "The Way Ahead" - a commitment to service, integrity and innovation. We believe the way you do something is just as important as what you do.
Job Summary
The Marketing Projects and Events Specialist will be responsible for driving Hub Group's brand presence at industry events, Hub's proprietary events and through our cause marketing program, Cause Container, as well as managing the Hub Group Store of promotional items. Responsibilities include all coordination and planning related to Hub Group's brand experience at events, responsible for ERP system and billing for all marketing-related initiatives as well as special projects. Day-to-day activities will include being a direct point of contact for events, maintaining project lists, researching, and ordering promotional items, managing invoices, and supporting the marketing needs of Hub Group. This role will collaborate with our internal marketing and sales teams and vendors to represent Hub Group and the Hub Group brand. This position reports to the VP, Marketing.
Essential Job Functions
- Lead the planning and execution of events, including proprietary, customer, industry and stakeholder events: develop/manage event schedules and checklists, produce/manage event materials, including trade show booths, giveaways, sponsorships, reservations, etc.; track and report on established event budgets, while looking to reduce costs where appropriate; manage team communications; travel for on-site management of specific events as needed.
- Lead Hub Group's Cause Container charitable program, including acting as liaison with the partner charities, suggesting changes to the program, promoting the program externally, internally and with employee engagement; collaborate with other team members to promote via social media channels, website, communications, etc.
- Oversee Hub Group promotional item orders and manage the Hub Group online store.
- Responsible for special projects, which include but are not limited to award procurement, building items, business cards, holiday cards and calendars, and other ad hoc internal requests from departments such as sales, operations, etc.
- Manage marketing purchase order and invoice processing and monitor marketing budget allocations.
- Keep lines of communication open across the marketing department and between all other teams, making sure colleagues are current on project details and have all relevant information.
- Build cross-functional relationships between departments.
Duties, responsibilities and activities may be assigned or changed from time to time.
Minimum Qualifications
Bachelor's degree in marketing, communications, hospitality management or related field. One-three years' experience in marketing/event planning, i.e. hospitality industry, not-for-profit, etc. Interpersonal skills – Ability to work well with all levels throughout the company and customers, communicate effectively with those around you and remain open to others' ideas and creativity to try new things. Oral/Written communication – Strong communication skills in both written and verbal formats. Planning/Organization – Very detail oriented, with strong planning, prioritizing and organization skills; thrive in a fast-paced environment. Financial/Budget – Ability to manage a budget, process and track billing in the system. Ability to manage multiple priorities as well as flexibility to adapt to change with new systems and methods while working in a team environment. Proficient in various applications including Microsoft Office products, especially Excel; Experience with Survey Monkey, Qualtrics, HubSpot and Adobe Creative Cloud a plus.
Salary: $70,000 + bonus eligibility
This is an estimated range based on the circumstances at the time of posting, however, may change based on a combination of factors, including but not limited to skills, experience, education, market factors, geographical location, budget, and demand
Benefits
We offer a comprehensive benefits plan including:
- Medical
- Dental
- Vision
- Flexible Spending Account (FSA)
- Employee Assistance Program (EAP)
- Life & AD&D Insurance
- Disability
- Paid Time Off
- Paid Holidays
BEWARE OF FRAUD!
Hub Group has become aware of online recruiting related scams in which individuals who are not affiliated with or authorized by Hub Group are using Hub Group's name in fraudulent emails, job postings, or social media messages. In light of these scams, please bear the following in mind:
- Hub Group will never solicit money or credit card information in connection with a Hub Group job application.
- Hub Group does not communicate with candidates via online chatrooms such as Signal or Discord using email accounts such as Gmail or Hotmail.
- Hub Group job postings are posted on our career site.
About us
Hub Group is the premier, customer-centric supply chain company offering comprehensive transportation and logistics management solutions. Keeping our customers' needs in focus, Hub Group designs, continually optimizes and applies industry-leading technology to our customers' supply chains for better service, greater efficiency and total visibility. As an award-winning, publicly traded company (NASDAQ: HUBG) with $4 billion in revenue, our 6,000 employees and drivers across the globe are always in pursuit of "The Way Ahead" - a commitment to service, integrity and innovation. We believe the way you do something is just as important as what you do.
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Get Access To All JobsTips for Finding Visa Sponsorship as an Event Planner
Target corporate event planning roles
Large corporations, hotels, and convention centers are more likely to sponsor event planners than small agencies. Focus on companies with established HR departments and visa sponsorship experience.
Emphasize specialized event management skills
Highlight expertise in large-scale corporate events, international conferences, or technical trade shows. Specialized knowledge strengthens the case for why the role requires your specific skills.
Consider hospitality management positions
Hotel chains and resort companies regularly sponsor event coordinators and meeting planners. These roles often have clearer degree requirements and established sponsorship practices within the hospitality industry.
Document your event planning education
A bachelor's degree in hospitality management, marketing, communications, or business administration supports H-1B eligibility. Specialized event planning certifications can supplement but not replace the degree requirement.
Research company event volumes
Companies that host multiple large events annually are better sponsorship candidates. Review corporate websites and press releases to identify organizations with substantial event planning needs requiring specialized coordination.
Apply early in the fiscal year
Event planning positions often align with corporate budget cycles. Applying in October through February increases chances of securing sponsorship before H-1B registration deadlines and budget constraints.
Event Planner jobs are hiring across the US. Find yours.
Find Event Planner JobsFrequently Asked Questions
Do event planners qualify for H-1B sponsorship?
Yes, event planners can qualify for H-1B sponsorship when the position requires a bachelor's degree in hospitality management, marketing, communications, or related field. The role must involve specialized knowledge like managing complex corporate events, international conferences, or technical trade shows. Employers must demonstrate why the position specifically requires degreed expertise rather than general event coordination skills.
How to find Event Planner jobs with visa sponsorship?
To find Event Planner jobs with visa sponsorship, use Migrate Mate, which specializes in connecting international professionals with sponsoring employers. Focus your search on hospitality companies, corporate event agencies, wedding planners, and entertainment venues that commonly sponsor H-1B, O-1, or TN visas for experienced event coordinators. These employers often need skilled planners for large-scale conferences, corporate meetings, and destination events.
What degree do I need for event planner H-1B sponsorship?
Event planning H-1B positions typically require a bachelor's degree in hospitality management, marketing, communications, business administration, or public relations. The key is showing how your specific degree relates to the specialized event planning requirements. Some positions accept related fields like tourism management or international business if the role involves corresponding specialized functions.
Which companies sponsor event planners for work visas?
Hotels, convention centers, large corporations, and event management companies sponsor event planners. Major hotel chains like Marriott and Hilton regularly sponsor meeting planners. Technology companies, pharmaceutical firms, and financial institutions sponsor corporate event coordinators. Convention centers in major cities also sponsor specialized event management positions requiring specific expertise.
What's the H-1B approval rate for event planning positions?
Event planning H-1B approval rates vary significantly based on how well the position is documented as requiring specialized skills. Roles at established companies with clear degree requirements and specialized event management responsibilities have higher approval rates. Generic event coordination positions without demonstrated specialty occupation requirements face more scrutiny from USCIS adjudicators.
Can event planners get sponsored without hospitality experience?
Yes, event planners can get sponsored without direct hospitality experience if they have relevant skills in project management, marketing coordination, or corporate communications. The key is demonstrating how your background translates to specialized event planning requirements. Some companies value diverse experience in logistics, vendor management, or client relations for complex corporate event coordination roles.
What is the prevailing wage requirement for sponsored Event Planner jobs?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.
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