Finance Assistant Jobs in USA with Visa Sponsorship

Who We Are & Our Values

For over 99 years, FourSeasons Inc. has been a trusted leader in mechanical contracting across the State of Tennessee. We design, build, and maintain high-quality mechanical systems for commercial, industrial, and educational facilities, combining experienced professionals, advanced technologies, and proven processes to deliver projects safely, efficiently, and on schedule.

At FourSeasons, our culture is built around the core values that guide how we work every day. We put Customers First, building lasting partnerships through trust and communication. We always Do the Right Thing, acting with integrity and accountability. We Are Humbly Confident, combining expertise with a willingness to learn and improve. We are Always Proactive, anticipating challenges and solving problems early. We do Whatever It Takes to support our team and deliver results, and we Expect Excellence in our craftsmanship, safety, communication, and leadership.

Together, these values define the FourSeasons way and shape how we hire, grow, and succeed as a team.

Position Summary:

The Administrative & Finance Assistant is a detail-oriented role that supports both Finance and Administrative operations. This position plays an important role in ensuring smooth day-to-day business functions by assisting with finance processes, maintaining accurate financial records, and supporting front office and administrative activities.

This role requires strong organizational skills, attention to detail, professionalism, and the ability to manage multiple tasks in a fast-paced environment while maintaining confidentiality and providing excellent customer service.

Performance Objectives:

• Support timely and accurate processing of administrative tasks for office personnel and the Finance department.
• Assist in maintaining accurate financial records and efficient accounting procedures.
• Provide organized and reliable support to finance, project teams, and leadership.
• Deliver professional and welcoming experience to clients, vendors, and team members.
• Contribute to an organized, efficient, and positive office environment.

Roles & Responsibilities:

Administrative & Office Support

• Answer incoming calls, route inquiries, and provide general front office support.
• Greet visitors, manage sign-in logs, and maintain a clean and welcoming reception area.
• Collect, sort, and distribute incoming mail; coordinate outgoing shipments (FedEx, UPS, etc.).
• Order and maintain office supplies and consumables; assist with office equipment coordination.
• Help manage office subscriptions (water, beverages, snacks) and maintain inventory.
• Support office cleanliness and communicate with cleaning vendors as needed.
• Assist with company events, meetings, and internal coordination efforts.
• Enter and maintain client notes in CRM systems (e.g., Pipedrive).
• Provide courteous and responsive customer service to internal and external contacts.
• Perform additional administrative duties as assigned.

Finance Support

• Assist with preparing and processing invoices, bills, receipts, credit card expenses, and purchase orders.
• Match invoices to purchase orders and packing slips; enter data into the accounting system.
• Support vendor account reconciliations and help resolve discrepancies.
• Assist with project setup and data entry within accounting systems.
• Maintain organized financial records, databases, and filing systems.
• Help compile financial reports, spreadsheets, and supporting documentation.
• Report discrepancies, errors, or concerns to leadership.
• Maintain confidentiality of financial and company information.

Minimum Qualifications:

• High school diploma or equivalent required.
• 1–2+ years of experience in administrative, or finance support roles.
• Basic understanding of bookkeeping and financial transactions.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Strong organizational skills with attention to detail.
• Good verbal and written communication skills.
• Ability to multitask and prioritize in a fast-paced environment.
• Professional demeanor with a customer service mindset.
• Ability to handle sensitive information with discretion.

Preferred Qualifications:

• Associate’s degree or higher in Business Administration, Accounting, Office Management, or related field.
• Experience in construction, mechanical contracting, HVAC, plumbing, or job cost accounting.
• Familiarity with QuickBooks or similar accounting software.
• Experience with CRM or project management tools (e.g., Pipedrive).

Compensation & Benefits:

• Pay Rate: Based on experience and expertise.
• Health Coverage: Company paid comprehensive medical, dental, and vision benefits for the employee with buy-up options available. Eligibility for coverage begins on day 45 of employment.
• Flexible Spending Account (FSA): Employer contribution to FSA to help cover healthcare expenses.
• Retirement Plan: 401(k) with up to 4% employer match.
• Profit-Sharing Bonus: Eligible for monthly bonus based on company performance.
• Employee Allowance Program: Work related essentials such as tools, boots, and clothing, renewed annually.
• Paid Time Off: Seven days renewed annually.

FourSeasons Inc. is an Equal Opportunity Employer. We are committed to providing a workplace that is free from discrimination and harassment. We believe in the power of diversity and are dedicated to fostering an inclusive environment where all employees have the opportunity to thrive and contribute to our success. We are committed to upholding the principles of equal employment opportunity and ensuring that our workforce is representative of the diverse communities we serve.