Human Resources Administrator Jobs in USA with Visa Sponsorship
Human Resources Administrator roles qualify for H-1B visa sponsorship when the position requires a bachelor's degree in human resources, business administration, or a related field. Employers in corporate HR departments, staffing firms, and healthcare systems regularly file LCAs for these roles, making verified sponsorship history a practical starting point for your job search.
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Get Access To All JobsWho We Are
Driven by continual innovation and trusted partnerships, our company is a global leader in high-quality door and insulated glass solutions. For decades, our purpose has been simple: Make Your Life Better™—for our customers, our communities, and our people.
With 14 global locations and thousands of employees, our company has been recognized as a Great Place to Work® across all countries of operation. We invest in our people and foster a culture built on accountability, collaboration, and operational excellence.
This role is preferred to be based near Zeeland, MI to support a hybrid work schedule with regular onsite collaboration. Candidates located in Michigan are strongly preferred; however, we are also open to qualified candidates residing in Arizona, Florida, Georgia, Maryland, Nevada, Ohio, South Carolina, Tennessee, and Texas.
Position Overview
The Payroll & HR Administrator is responsible for the accurate and timely processing and administration of all payrolls, including weekly and biweekly payroll. This role manages the end-to-end payroll process, supports payroll compliance and reporting, coordinates with ADP to support payroll processing, and provides payroll-related support to employees and managers. In addition to its primary payroll responsibilities, the role performs a range of administrative duties, including benefits and leave administration, new hire orientation, required reporting such as EEO-1 and Bureau of Labor Statistics reports, electronic file management, routine HRIS transactions, and job profile maintenance.
The Payroll & HR Administrator is responsible for the accurate and timely payroll processing, payroll compliance, reporting, and employee and manager support. The role serves as the primary payroll contact with ADP and also supports benefits and leave administration, new hire orientation, required reporting, HRIS transactions, job profile maintenance, and electronic file management.
Key Responsibilities
Payroll Administration
- Administer and maintain ADP eTime.
- Process weekly and biweekly payrolls accurately and timely utilizing ADP Workforce Now.
- Process bonus, off-cycle, and other special payroll runs as needed.
- Administer payroll activities, including new hires, terminations, direct deposits, deductions, garnishments, retroactive payments, reversals, corrections, employee verifications, and other payroll adjustments.
- Review and reconcile payroll to ensure accuracy and resolve discrepancies.
- Ensure accurate integration of payroll system with benefits and 401(k) systems.
- Support payroll year-end activities, including reconciliations, W-2s, Box 12DD, PTO processing, and related reporting.
Payroll Tax & Compliance
- Partner with ADP on payroll tax administration, tax notices, filings, state setups, and related issues.
- Maintain compliance with applicable payroll laws, regulations, company policies, and court-ordered deductions.
- Maintain accurate payroll records and documentation to support audits and compliance requirements.
- Serve as a resource to employees and managers regarding payroll questions and issues.
- Manage unemployment claims and related administration, including responding to state notices, coordinating required documentation, and partnering with managers and external vendors as needed.
401(k) Administration
- Administer payroll-related 401(k) contributions and employer matching.
- Reconcile 401(k) contributions and loan payments with payroll deductions.
- Coordinate the annual 401(k) audit and annual non-discrimination testing, including required follow-ups.
Benefits & Leave Administration
- Process employee benefit enrollments, life event changes, and terminations in the HRIS system.
- Support open enrollment activities, including system setup support, employee communications, enrollment review, and coordination of related payroll deductions.
- Review benefit deductions for accuracy and resolve enrollment or deduction discrepancies.
- Review, reconcile, and process benefits invoices.
- Respond to routine employee benefits questions and coordinate with benefit vendors as needed.
- Assist with employee leave administration, including required documentation, employee communications, tracking, and coordination with payroll and benefit deductions.
Reporting & Vendor Management
- Generate payroll reports as needed.
- Prepare and submit EEO-1 and Bureau of Labor Statistics reports.
- Serve as the primary payroll contact with ADP, maintain an effective vendor relationship, and partner with ADP to resolve system, processing, tax, and other payroll-related issues.
- Identify opportunities to improve overall processes, controls, and efficiency.
HR Administration & Systems Support
- Use the HRIS to support routine payroll, benefits, and employee data transactions, including open enrollment activities.
- Create and maintain job profiles and related employee records in the HRIS.
- Facilitate new hire orientation.
- Maintain electronic files, payroll procedures, and other Human Resources documentation.
- Assist with Human Resources projects and administrative process improvements that enhance accuracy, efficiency, and the employee experience.
Other Responsibilities
- Maintain strict confidentiality when handling employee compensation and payroll information.
- Serve as a backup to other Human Resources team members as needed.
- Field incoming external Human Resources phone calls and route inquiries to the appropriate team member.
- Perform other duties as assigned.
What Sets You Up for Success:
- Bachelor's degree in Accounting, Finance, Human Resources, Business Administration, or related field preferred; equivalent experience will be considered.
- 4+ years of progressive payroll processing experience with demonstrated experience managing end-to-end payroll processes.
- Experience processing both hourly and salaried payroll.
- Experience with ADP or a comparable payroll system; ADP experience strongly preferred.
- Strong understanding of payroll processes, tax administration, deductions, garnishments, and applicable payroll laws and regulations.
- Experience with 401(k) payroll administration, audits, and/or non-discrimination testing.
- Strong analytical, organizational, and problem-solving skills with exceptional attention to detail.
- Ability to manage multiple deadlines, work independently, and proactively resolve issues.
- Strong communication skills and ability to work effectively with employees, managers, and vendors.
- Ability to handle confidential information with discretion and professionalism.
- Strong Microsoft Office skills, particularly Excel.
Preferred: Payroll certification (FPC or CPP), experience with multi-state payroll, and experience using an HRIS to administer payroll, benefits, and employee data.
The Value We Offer:
- Health, Dental, and Vision insurance
- Prescription Plan
- 401(k) with company match
- Tuition Reimbursement
- Disability Plan
- Paid Vacation and 10 Holidays
- Health Club Reimbursement
- Bonus program
- Wellness program
Shift
First Shift (United States of America)
Who We Are
Driven by continual innovation and trusted partnerships, our company is a global leader in high-quality door and insulated glass solutions. For decades, our purpose has been simple: Make Your Life Better™—for our customers, our communities, and our people.
With 14 global locations and thousands of employees, our company has been recognized as a Great Place to Work® across all countries of operation. We invest in our people and foster a culture built on accountability, collaboration, and operational excellence.
This role is preferred to be based near Zeeland, MI to support a hybrid work schedule with regular onsite collaboration. Candidates located in Michigan are strongly preferred; however, we are also open to qualified candidates residing in Arizona, Florida, Georgia, Maryland, Nevada, Ohio, South Carolina, Tennessee, and Texas.
Position Overview
The Payroll & HR Administrator is responsible for the accurate and timely processing and administration of all payrolls, including weekly and biweekly payroll. This role manages the end-to-end payroll process, supports payroll compliance and reporting, coordinates with ADP to support payroll processing, and provides payroll-related support to employees and managers. In addition to its primary payroll responsibilities, the role performs a range of administrative duties, including benefits and leave administration, new hire orientation, required reporting such as EEO-1 and Bureau of Labor Statistics reports, electronic file management, routine HRIS transactions, and job profile maintenance.
The Payroll & HR Administrator is responsible for the accurate and timely payroll processing, payroll compliance, reporting, and employee and manager support. The role serves as the primary payroll contact with ADP and also supports benefits and leave administration, new hire orientation, required reporting, HRIS transactions, job profile maintenance, and electronic file management.
Key Responsibilities
Payroll Administration
- Administer and maintain ADP eTime.
- Process weekly and biweekly payrolls accurately and timely utilizing ADP Workforce Now.
- Process bonus, off-cycle, and other special payroll runs as needed.
- Administer payroll activities, including new hires, terminations, direct deposits, deductions, garnishments, retroactive payments, reversals, corrections, employee verifications, and other payroll adjustments.
- Review and reconcile payroll to ensure accuracy and resolve discrepancies.
- Ensure accurate integration of payroll system with benefits and 401(k) systems.
- Support payroll year-end activities, including reconciliations, W-2s, Box 12DD, PTO processing, and related reporting.
Payroll Tax & Compliance
- Partner with ADP on payroll tax administration, tax notices, filings, state setups, and related issues.
- Maintain compliance with applicable payroll laws, regulations, company policies, and court-ordered deductions.
- Maintain accurate payroll records and documentation to support audits and compliance requirements.
- Serve as a resource to employees and managers regarding payroll questions and issues.
- Manage unemployment claims and related administration, including responding to state notices, coordinating required documentation, and partnering with managers and external vendors as needed.
401(k) Administration
- Administer payroll-related 401(k) contributions and employer matching.
- Reconcile 401(k) contributions and loan payments with payroll deductions.
- Coordinate the annual 401(k) audit and annual non-discrimination testing, including required follow-ups.
Benefits & Leave Administration
- Process employee benefit enrollments, life event changes, and terminations in the HRIS system.
- Support open enrollment activities, including system setup support, employee communications, enrollment review, and coordination of related payroll deductions.
- Review benefit deductions for accuracy and resolve enrollment or deduction discrepancies.
- Review, reconcile, and process benefits invoices.
- Respond to routine employee benefits questions and coordinate with benefit vendors as needed.
- Assist with employee leave administration, including required documentation, employee communications, tracking, and coordination with payroll and benefit deductions.
Reporting & Vendor Management
- Generate payroll reports as needed.
- Prepare and submit EEO-1 and Bureau of Labor Statistics reports.
- Serve as the primary payroll contact with ADP, maintain an effective vendor relationship, and partner with ADP to resolve system, processing, tax, and other payroll-related issues.
- Identify opportunities to improve overall processes, controls, and efficiency.
HR Administration & Systems Support
- Use the HRIS to support routine payroll, benefits, and employee data transactions, including open enrollment activities.
- Create and maintain job profiles and related employee records in the HRIS.
- Facilitate new hire orientation.
- Maintain electronic files, payroll procedures, and other Human Resources documentation.
- Assist with Human Resources projects and administrative process improvements that enhance accuracy, efficiency, and the employee experience.
Other Responsibilities
- Maintain strict confidentiality when handling employee compensation and payroll information.
- Serve as a backup to other Human Resources team members as needed.
- Field incoming external Human Resources phone calls and route inquiries to the appropriate team member.
- Perform other duties as assigned.
What Sets You Up for Success:
- Bachelor's degree in Accounting, Finance, Human Resources, Business Administration, or related field preferred; equivalent experience will be considered.
- 4+ years of progressive payroll processing experience with demonstrated experience managing end-to-end payroll processes.
- Experience processing both hourly and salaried payroll.
- Experience with ADP or a comparable payroll system; ADP experience strongly preferred.
- Strong understanding of payroll processes, tax administration, deductions, garnishments, and applicable payroll laws and regulations.
- Experience with 401(k) payroll administration, audits, and/or non-discrimination testing.
- Strong analytical, organizational, and problem-solving skills with exceptional attention to detail.
- Ability to manage multiple deadlines, work independently, and proactively resolve issues.
- Strong communication skills and ability to work effectively with employees, managers, and vendors.
- Ability to handle confidential information with discretion and professionalism.
- Strong Microsoft Office skills, particularly Excel.
Preferred: Payroll certification (FPC or CPP), experience with multi-state payroll, and experience using an HRIS to administer payroll, benefits, and employee data.
The Value We Offer:
- Health, Dental, and Vision insurance
- Prescription Plan
- 401(k) with company match
- Tuition Reimbursement
- Disability Plan
- Paid Vacation and 10 Holidays
- Health Club Reimbursement
- Bonus program
- Wellness program
Shift
First Shift (United States of America)
See all Human Resources Administrator Jobs
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Get Access To All JobsTips for Finding Visa Sponsorship as a Human Resources Administrator
Document your HR specialization before applying
USCIS scrutinizes HR Administrator petitions for specialty occupation status. A degree in human resources management, organizational behavior, or industrial-organizational psychology strengthens your case more than a general business degree paired with unrelated coursework.
Target employers with active LCA filing history
Use Migrate Mate to filter HR Administrator roles by verified DOL Labor Condition Application filings. Employers who've sponsored this title before have already established it as a specialty occupation internally, cutting petition risk significantly.
Verify prevailing wage tier before accepting an offer
HR Administrator salaries vary sharply by metro area and experience tier. Run your prospective offer against the OFLC Wage Search for your work location before signing anything, since an employer paying below the Level I prevailing wage can't file a compliant LCA.
Flag HRIS expertise prominently on your resume
Employers sponsoring HR Administrators increasingly require demonstrated HRIS platform experience to justify specialty occupation. Listing systems like Workday or SAP SuccessFactors signals that the role demands specialized technical knowledge, which supports the H-1B petition narrative.
Ask explicitly about PERM timelines during offer negotiation
Many HR Administrator roles require PERM labor certification for green card sponsorship. Ask HR whether the company has an established PERM process and typical attorney turnaround, since PERM preparation can take 12 to 18 months before DOL even reviews the application.
Prepare for specialty occupation RFEs with O*NET evidence
USCIS sometimes issues Requests for Evidence questioning whether HR Administrator qualifies as a specialty occupation. Pull the O*NET occupation profile for HR specialists and coordinators, which lists degree requirements, to build supporting documentation before the RFE arrives.
Frequently Asked Questions
Does an HR Administrator role qualify as a specialty occupation for H-1B purposes?
It depends on how the employer defines the position. USCIS requires that the role normally requires at least a bachelor's degree in a directly related field. HR Administrator roles that focus on compliance, compensation analysis, or HRIS management generally meet this standard. Generalist roles with loosely defined duties are more likely to draw a Request for Evidence challenging specialty occupation status.
Which visa types can HR Administrators use to work in the United States?
H-1B is the most common path for HR Administrators, covering specialty occupation roles sponsored by a U.S. employer. TN visa status is available to Canadian and Mexican nationals if the role fits a qualifying USMCA profession. F-1 students in HR or business programs can use OPT or STEM OPT if the degree field qualifies. Each path has different eligibility rules and employer filing obligations.
What degree do I need for an employer to sponsor my HR Administrator visa?
A bachelor's degree in human resources, business administration, organizational behavior, or industrial-organizational psychology gives you the strongest foundation for H-1B specialty occupation approval. USCIS looks at whether your degree field is directly related to the duties of the role, not just whether you hold any bachelor's degree. A management information systems degree can also work for HRIS-focused HR roles.
How do I find HR Administrator jobs that offer visa sponsorship?
Migrate Mate lists HR Administrator roles from employers with verified sponsorship history, so you can focus your applications on companies that have already filed for this job title. Browsing by city and role type helps you identify active sponsors before spending time on applications to employers who don't have an established LCA filing track record.
Can an HR Administrator on H-1B change employers without losing status?
Yes. Under H-1B portability rules, you can start working for a new employer as soon as your new employer files the H-1B transfer petition with USCIS. You don't need to wait for approval before beginning work. The new employer must file before your current status expires, and the new role must still qualify as a specialty occupation under the same degree requirement standard.
What is the prevailing wage requirement for sponsored Human Resources Administrator jobs?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.