Legal Administrative Assistant Jobs in USA with Visa Sponsorship
Legal administrative assistants support attorneys with document preparation, client communication, and case management. This role commonly qualifies for H-1B visa sponsorship when requiring specialized legal knowledge and a relevant bachelor's degree in paralegal studies, legal studies, or related field. For detailed occupation requirements, see the O*NET profile.
See All Legal Administrative Assistant JobsOverview
Showing 5 of 355+ Legal Administrative Assistant jobs
Have you applied for this role?
Have you applied for this role?
Have you applied for this role?
Have you applied for this role?
Have you applied for this role?
See all 355+ Legal Administrative Assistant jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Legal Administrative Assistant roles.
Get Access To All JobsINTRODUCTION
At Polsinelli, What a Law Firm Should Be is not just our tagline, it is what we live every day. We strive to create an environment where our team members are encouraged to bring their creativity and professional passions into the workplace so that they can thrive. Are you a people person who has a keen eye for detail, thrives in a professional environment and wants to be part of a dynamic team? We have the perfect role for an engaging professional like you!
Polsinelli seeks a highly professional candidate to immediately fill an onsite Legal Administrative Assistant position, preferably with experience in labor and employment and commercial litigation, for their Philadelphia office. Successful candidates for this position should possess at least 5-7 years of relevant experience directly supporting multiple attorneys, preferably in a law firm setting.
CORE RESPONSIBILITIES
- Typing, formatting and proofing correspondence, emails and other legal documents.
- Preparing and handling legal filings for e-filing in State and Federal Court.
- Managing multiple attorneys’ calendars and travel schedules.
- Handling new client/matter intake, conflict searches.
- Processing attorney expense reimbursements and vendor invoices using the Firm’s reimbursement software system.
- Managing files and maintaining all relevant document inclusions for the files.
- Assisting with client billing projects and reviews.
- Strong decision-making capability.
- Other administrative duties, as needed and assigned.
REQUIREMENTS
- A minimum of 5-7 years of relevant experience directly supporting multiple attorneys, preferably in a law firm setting.
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with meticulous attention to detail.
- Experience preparing and handling legal filings for e-filing in State and Federal Court is strongly preferred.
- Understanding of legal terminology, procedures, and local and state court rules.
- Ability to work independently and in a team setting.
- Ability to work in a fast-paced environment.
- Must be comfortable acting as an executive assistant dealing with confidential matters and communicating with clients.
- Demonstrated experience and expertise in client billing projects and reviews.
- Expert-level written and verbal communication skills.
- Strong decision-making capability.
- Proficiency with Microsoft Office Suite (Word, Outlook, Excel, PowerPoint).
- Experience working with the following programs is beneficial: Interaction, iManage, Chrome River, InTapp and Internet search engines. New technology/systems may be introduced from time to time so candidates must be willing to learn.
Polsinelli PC is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to gender identity and expression, race, color, religion, sex, national origin, sexual orientation, age, disability, ancestry, marital status, military or veteran status, or any other characteristic protected by law.
INTRODUCTION
At Polsinelli, What a Law Firm Should Be is not just our tagline, it is what we live every day. We strive to create an environment where our team members are encouraged to bring their creativity and professional passions into the workplace so that they can thrive. Are you a people person who has a keen eye for detail, thrives in a professional environment and wants to be part of a dynamic team? We have the perfect role for an engaging professional like you!
Polsinelli seeks a highly professional candidate to immediately fill an onsite Legal Administrative Assistant position, preferably with experience in labor and employment and commercial litigation, for their Philadelphia office. Successful candidates for this position should possess at least 5-7 years of relevant experience directly supporting multiple attorneys, preferably in a law firm setting.
CORE RESPONSIBILITIES
- Typing, formatting and proofing correspondence, emails and other legal documents.
- Preparing and handling legal filings for e-filing in State and Federal Court.
- Managing multiple attorneys’ calendars and travel schedules.
- Handling new client/matter intake, conflict searches.
- Processing attorney expense reimbursements and vendor invoices using the Firm’s reimbursement software system.
- Managing files and maintaining all relevant document inclusions for the files.
- Assisting with client billing projects and reviews.
- Strong decision-making capability.
- Other administrative duties, as needed and assigned.
REQUIREMENTS
- A minimum of 5-7 years of relevant experience directly supporting multiple attorneys, preferably in a law firm setting.
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with meticulous attention to detail.
- Experience preparing and handling legal filings for e-filing in State and Federal Court is strongly preferred.
- Understanding of legal terminology, procedures, and local and state court rules.
- Ability to work independently and in a team setting.
- Ability to work in a fast-paced environment.
- Must be comfortable acting as an executive assistant dealing with confidential matters and communicating with clients.
- Demonstrated experience and expertise in client billing projects and reviews.
- Expert-level written and verbal communication skills.
- Strong decision-making capability.
- Proficiency with Microsoft Office Suite (Word, Outlook, Excel, PowerPoint).
- Experience working with the following programs is beneficial: Interaction, iManage, Chrome River, InTapp and Internet search engines. New technology/systems may be introduced from time to time so candidates must be willing to learn.
Polsinelli PC is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to gender identity and expression, race, color, religion, sex, national origin, sexual orientation, age, disability, ancestry, marital status, military or veteran status, or any other characteristic protected by law.
See all 355+ Legal Administrative Assistant jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Legal Administrative Assistant roles.
Get Access To All JobsTips for Finding Visa Sponsorship as a Legal Administrative Assistant
Highlight specialized legal software expertise
Emphasize proficiency in legal management systems like Clio, LexisNexis, or Westlaw. Specialized legal technology skills help demonstrate the role requires specialized knowledge beyond general administrative work.
Target immigration law firms first
Immigration attorneys understand visa processes intimately and are more likely to sponsor. They also frequently need bilingual staff and understand the value international employees bring to their practice.
Emphasize paralegal coursework or certification
Complete paralegal certificate programs or legal studies courses to strengthen your specialty occupation argument. Document any legal research, litigation support, or compliance training that differentiates you from general assistants.
Focus on complex practice areas
Target firms handling corporate law, intellectual property, or regulatory compliance. These areas require specialized knowledge of legal procedures and terminology that supports the H-1B specialty occupation requirement.
Demonstrate bilingual legal communication skills
If you speak multiple languages, emphasize your ability to communicate with diverse clients and translate legal documents. This specialized skill is particularly valuable in immigration and international business law practices.
Build experience with legal research and writing
Develop skills in legal research databases, case law analysis, and legal document drafting. These specialized abilities help distinguish the role from general administrative positions and support sponsorship justification.
Legal Administrative Assistant jobs are hiring across the US. Find yours.
Find Legal Administrative Assistant JobsFrequently Asked Questions
Do legal administrative assistants qualify for H-1B sponsorship?
Yes, when the position requires specialized legal knowledge and a relevant bachelor's degree. The role must involve complex legal procedures, specialized software, or regulatory compliance work that goes beyond general administrative tasks. Paralegal studies, legal studies, or related degrees typically satisfy the education requirement.
How to find Legal Administrative Assistant jobs with visa sponsorship?
To find Legal Administrative Assistant jobs with visa sponsorship, use Migrate Mate, which specializes in connecting international candidates with sponsoring employers. Focus your search on large law firms, corporate legal departments, and government agencies that commonly sponsor H-1B, TN, and O-1 visas for administrative professionals. These employers often have established immigration processes and budgets for visa sponsorship costs.
What degree do I need for H-1B sponsorship as a legal administrative assistant?
A bachelor's degree in paralegal studies, legal studies, criminal justice, or a related field is typically required. Some employers may accept business administration degrees with legal coursework or paralegal certification. The degree must directly relate to the specialized legal duties of the position.
Which law firms are most likely to sponsor legal administrative assistants?
Immigration law firms, large corporate practices, and specialized legal areas like intellectual property or regulatory compliance are most likely to sponsor. These firms understand visa processes and often need staff with specialized legal knowledge that justifies H-1B sponsorship requirements.
How can I strengthen my H-1B case as a legal administrative assistant?
Complete paralegal certification programs, gain experience with specialized legal software, develop expertise in specific practice areas, and emphasize any bilingual abilities for client communication. Document your specialized legal knowledge and how it differs from general administrative work to support the specialty occupation requirement.
What are common denial reasons for legal administrative assistant H-1B petitions?
USCIS may question whether the role requires specialized knowledge if job duties appear too general or administrative. Petitions can be denied if the position doesn't clearly require a bachelor's degree or if the employer can't demonstrate the specialized nature of the legal work involved.
What is the prevailing wage requirement for sponsored Legal Administrative Assistant jobs?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.
See which Legal Administrative Assistant employers are hiring and sponsoring visas right now.
Search Legal Administrative Assistant Jobs