Onboarding Specialist Jobs in USA with Visa Sponsorship
Onboarding Specialist roles are actively sponsored under the H-1B visa and TN visas when the position requires a bachelor's degree in human resources, organizational psychology, or a related field. Employers in tech, healthcare, and financial services sponsor most frequently. For detailed occupation requirements, see the O*NET profile.
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Get Access To All JobsINTRODUCTION
Bilt is the membership for where you live.
What started as a way to reward people on their largest expense has turned into an ecosystem connecting our members, property managers and local merchants. Travel, dining, fitness, everyday spend. We are building systems across payments, credit, loyalty, and commerce all at once.
We run lean and move quickly. Every person here has a real impact on what gets built and how fast it happens.
This role comes with real ownership and high expectations. If you prefer clearly defined lanes and structure, this will feel uncomfortable. If you want to build quickly, have a real say in what gets built, and work on products used by millions, you will likely do your best work here.
ROLE AND RESPONSIBILITIES
As an Onboarding Specialist on the Bilt Alliance team, you’ll be the project manager behind the partner setup experience for Bilt OS for Housing. Working alongside account managers, you’ll make sure every real estate partner is onboarded quickly, smoothly, and correctly: that they have the learning materials and training they need, that their integration setup is done right up front as they configure test and live databases, and that they hear from us before they have to ask.
This is a behind-the-scenes, project-management-focused role for someone early in their career. You’ll support account managers by staying a step ahead of what each partner needs, keeping every launch organized, and communicating proactively with your business counterparts so nothing slips. You’ll be comfortable with technology and AI, and you’ll look for ways to make the setup experience faster and more efficient every time you run it.
In this role, you will...
- Own onboarding project plans for new partners and properties across Bilt OS for Housing products, tracking milestones, owners, and deadlines and keeping our onboarding trackers accurate and current
- Support account managers proactively by anticipating what a partner will need next, prepping them ahead of partner calls, drafting status updates and follow-ups, and flagging risks early
- Guide partners through integration setup as they configure their test and live databases, checking configuration against our setup guides, catching issues up front, and escalating to Integrations and Engineering when needed
- Create and maintain learning materials, including setup guides, checklists, FAQs, and training decks, and help deliver training for partner property teams
- Coordinate across internal teams such as Integrations, Product, Engineering, Support, Marketing, and Finance so partner launches stay on track
- Keep the team and your account management counterparts informed with clear, regular updates and clean handoffs, with no surprises
- Use AI tools to streamline recurring work, from drafting communications and summarizing calls to building templates and lightweight automations, and document what you learn so the process keeps improving
- Capture partner feedback from the onboarding process and share it with the team to improve our products, materials, and playbooks
BASIC QUALIFICATIONS
- 1–2 years of experience in project coordination, onboarding, implementation, customer success, operations, or a similar role (internships count)
- Highly organized and diligent, with strong follow-through across many projects at once
- Clear, proactive written and verbal communication, and comfort checking in with business counterparts before they have to ask
- Comfort with technology, including picking up new software quickly and working in spreadsheets and project management tools
- Everyday comfort using AI tools such as ChatGPT, Gemini, or Claude, and curiosity about using them to improve how work gets done
- A process mindset: you notice what’s slow or unclear and want to make it better
- A self-starter attitude, with a willingness to ask good questions, take ownership, and learn quickly in a fast-paced environment
PREFERRED QUALIFICATIONS
- Experience in proptech, property management, or real estate operations
- Exposure to property management systems (Yardi, RealPage, Entrata, AppFolio, MRI) or to onboarding and implementing B2B software
- Basic familiarity with APIs, data, or SQL
- Experience creating training content or documentation
- Experience with project management tools such as Notion, Asana, or Monday
BENEFITS
- Compensation - We offer a competitive salary with a meaningful stake in the company via equity and our performance bonus program
- Health insurance for you (& your loved ones) from day one - Enjoy a One Medical Membership, wellness stipends, family programs and more, on us. We’ve got you and your family covered from day one.
- 401k plan with a match - Retirement may feel more like a pipe dream than a reality but we’re here to help you get there.
- Commuter FSAs - We believe the best ideas come from being together in one place. We just don’t think getting there should be so expensive.
- UNLIMITED PTO - Because we believe that working hard shouldn’t mean always working. Take time for you as often as you need it.
- Exclusive Employee only Bilt Points - We give our employees unique opportunities to earn points throughout their time at Bilt.
- Team Events - We believe in human connection so we hold events to help our employees break from the monotony of the typical work week.
At Bilt Rewards, we believe in transparency and we do our best to make sure the company and our candidates are on the same page as it relates to compensation. In addition to posting salary ranges for our open roles, candidates should expect to be asked about compensation expectations and requirements early on in their interview process. Our goal is to highlight when expectations and Bilt’s salary range may be out of sync, and work with the candidate to determine whether it makes sense to continue conversations.
We are considering candidates with differing levels of expertise for this position. Leveling will be based upon your experience and performance in the interview process.
Where a new hire falls within a range will be based on their individual skills and experience, and how these competencies compare across other employees in the same role. Bilt's bands are designed to allow for individual compensation growth within the role. As such, new hires typically start at the lower end of the range. Bilt rewards performance and outcomes - should you join the company, you can grow your salary over time.
The salary range for an Onboarding Specialist is $80,000 - 100,000 and will be eligible for equity and an annual performance-based bonus.
LOCATION
New York
Job Type
Full-time
Req ID: R360
INTRODUCTION
Bilt is the membership for where you live.
What started as a way to reward people on their largest expense has turned into an ecosystem connecting our members, property managers and local merchants. Travel, dining, fitness, everyday spend. We are building systems across payments, credit, loyalty, and commerce all at once.
We run lean and move quickly. Every person here has a real impact on what gets built and how fast it happens.
This role comes with real ownership and high expectations. If you prefer clearly defined lanes and structure, this will feel uncomfortable. If you want to build quickly, have a real say in what gets built, and work on products used by millions, you will likely do your best work here.
ROLE AND RESPONSIBILITIES
As an Onboarding Specialist on the Bilt Alliance team, you’ll be the project manager behind the partner setup experience for Bilt OS for Housing. Working alongside account managers, you’ll make sure every real estate partner is onboarded quickly, smoothly, and correctly: that they have the learning materials and training they need, that their integration setup is done right up front as they configure test and live databases, and that they hear from us before they have to ask.
This is a behind-the-scenes, project-management-focused role for someone early in their career. You’ll support account managers by staying a step ahead of what each partner needs, keeping every launch organized, and communicating proactively with your business counterparts so nothing slips. You’ll be comfortable with technology and AI, and you’ll look for ways to make the setup experience faster and more efficient every time you run it.
In this role, you will...
- Own onboarding project plans for new partners and properties across Bilt OS for Housing products, tracking milestones, owners, and deadlines and keeping our onboarding trackers accurate and current
- Support account managers proactively by anticipating what a partner will need next, prepping them ahead of partner calls, drafting status updates and follow-ups, and flagging risks early
- Guide partners through integration setup as they configure their test and live databases, checking configuration against our setup guides, catching issues up front, and escalating to Integrations and Engineering when needed
- Create and maintain learning materials, including setup guides, checklists, FAQs, and training decks, and help deliver training for partner property teams
- Coordinate across internal teams such as Integrations, Product, Engineering, Support, Marketing, and Finance so partner launches stay on track
- Keep the team and your account management counterparts informed with clear, regular updates and clean handoffs, with no surprises
- Use AI tools to streamline recurring work, from drafting communications and summarizing calls to building templates and lightweight automations, and document what you learn so the process keeps improving
- Capture partner feedback from the onboarding process and share it with the team to improve our products, materials, and playbooks
BASIC QUALIFICATIONS
- 1–2 years of experience in project coordination, onboarding, implementation, customer success, operations, or a similar role (internships count)
- Highly organized and diligent, with strong follow-through across many projects at once
- Clear, proactive written and verbal communication, and comfort checking in with business counterparts before they have to ask
- Comfort with technology, including picking up new software quickly and working in spreadsheets and project management tools
- Everyday comfort using AI tools such as ChatGPT, Gemini, or Claude, and curiosity about using them to improve how work gets done
- A process mindset: you notice what’s slow or unclear and want to make it better
- A self-starter attitude, with a willingness to ask good questions, take ownership, and learn quickly in a fast-paced environment
PREFERRED QUALIFICATIONS
- Experience in proptech, property management, or real estate operations
- Exposure to property management systems (Yardi, RealPage, Entrata, AppFolio, MRI) or to onboarding and implementing B2B software
- Basic familiarity with APIs, data, or SQL
- Experience creating training content or documentation
- Experience with project management tools such as Notion, Asana, or Monday
BENEFITS
- Compensation - We offer a competitive salary with a meaningful stake in the company via equity and our performance bonus program
- Health insurance for you (& your loved ones) from day one - Enjoy a One Medical Membership, wellness stipends, family programs and more, on us. We’ve got you and your family covered from day one.
- 401k plan with a match - Retirement may feel more like a pipe dream than a reality but we’re here to help you get there.
- Commuter FSAs - We believe the best ideas come from being together in one place. We just don’t think getting there should be so expensive.
- UNLIMITED PTO - Because we believe that working hard shouldn’t mean always working. Take time for you as often as you need it.
- Exclusive Employee only Bilt Points - We give our employees unique opportunities to earn points throughout their time at Bilt.
- Team Events - We believe in human connection so we hold events to help our employees break from the monotony of the typical work week.
At Bilt Rewards, we believe in transparency and we do our best to make sure the company and our candidates are on the same page as it relates to compensation. In addition to posting salary ranges for our open roles, candidates should expect to be asked about compensation expectations and requirements early on in their interview process. Our goal is to highlight when expectations and Bilt’s salary range may be out of sync, and work with the candidate to determine whether it makes sense to continue conversations.
We are considering candidates with differing levels of expertise for this position. Leveling will be based upon your experience and performance in the interview process.
Where a new hire falls within a range will be based on their individual skills and experience, and how these competencies compare across other employees in the same role. Bilt's bands are designed to allow for individual compensation growth within the role. As such, new hires typically start at the lower end of the range. Bilt rewards performance and outcomes - should you join the company, you can grow your salary over time.
The salary range for an Onboarding Specialist is $80,000 - 100,000 and will be eligible for equity and an annual performance-based bonus.
LOCATION
New York
Job Type
Full-time
Req ID: R360
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Get Access To All JobsTips for Finding Visa Sponsorship as an Onboarding Specialist
Target degree-dependent job postings
Sponsorship requires the role to qualify as a specialty occupation, meaning the employer must require a specific bachelor's degree. Look for postings that list HR, organizational psychology, or a related field as a hard requirement, not a preference.
Focus on large enterprise employers
Enterprise tech companies, hospital systems, and financial services firms sponsor Onboarding Specialist roles most often. They have dedicated HR teams familiar with the visa process and established relationships with immigration counsel to support petitions efficiently.
Highlight systems expertise in your resume
Employers sponsoring this role want HRIS proficiency front and center. Experience with Workday, SAP SuccessFactors, or BambooHR signals the specialized, technical nature of the work and strengthens the specialty occupation argument for your H-1B petition.
Raise sponsorship before the offer stage
Asking about sponsorship at the final offer stage delays the process significantly. Bring it up during early screening calls so both sides align quickly. Employers who sponsor regularly will confirm it without hesitation in the first conversation.
Canadian and Mexican nationals should consider TN status
The TN visa under USMCA covers Human Resources roles for Canadian and Mexican professionals with a qualifying degree. It requires no lottery, no petition, and can be processed at the border. It is often faster than waiting for H-1B cap results.
Frame your role around program design, not task execution
Visa petitions succeed when the role sounds analytical and degree-specific, not administrative. Emphasize onboarding program design, compliance workflows, and cross-functional coordination in your job description review to support the specialty occupation determination.
Frequently Asked Questions
Can an Onboarding Specialist role qualify for H-1B sponsorship?
Yes, but only if the employer requires a specific bachelor's degree for the position. Roles framed around HR program design, compliance, or systems administration in Workday or SAP are stronger candidates than general administrative onboarding positions. USCIS will deny petitions where any degree, regardless of field, satisfies the requirement.
What degree is typically required for a sponsored Onboarding Specialist role?
Most employers sponsoring this role require a bachelor's degree in Human Resources, Organizational Psychology, Business Administration, or a closely related field. Industrial-Organizational Psychology degrees are particularly well-regarded. If your degree is in an unrelated field, three years of relevant professional experience can substitute for one year of formal education under USCIS equivalency rules.
Which visa types are most common for Onboarding Specialists?
H-1B visa is the primary pathway for most nationalities. Canadian and Mexican nationals can use TN status under the Human Resources subcategory, which processes faster and requires no lottery. Australian nationals may qualify for the E-3 visa. All three require the employer to establish the role as a specialty occupation tied to a specific degree field.
How competitive is H-1B sponsorship for Onboarding roles compared to other HR jobs?
Onboarding Specialist roles face more USCIS scrutiny than senior HR roles like HR Business Partner or Compensation Analyst because the work can appear clerical. Petitions succeed most consistently when job duties emphasize program development, data analysis, and compliance rather than administrative tasks. Employers with strong immigration counsel and detailed support letters see significantly better outcomes.
Where can I find Onboarding Specialist jobs that offer visa sponsorship?
Migrate Mate filters job listings specifically for roles open to visa sponsorship, which saves time compared to manually screening postings. Searching on Migrate Mate lets you identify employers who have sponsored HR roles before, which is a strong signal they will sponsor again and already have the infrastructure to support your petition.
What is the prevailing wage requirement for sponsored Onboarding Specialist jobs?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.