Accounting Assistant Jobs

INTRODUCTION

Responsible for receiving hard copy or retrieving online contracts, and mapping contract specifications to the Banner Student System; invoicing and collecting payments for Third Party accounts, which includes military and ROTC programs, federal, state and local agencies, foreign embassies, college savings programs, university service providers, etc.; reconciling accounts to outstanding invoices; communicating and corresponding with sponsors, work study employers, service providers, students, parents and employees; maintaining digital and hard copy files of contracts, invoices and correspondence; setting up exemptions for graduate level scholarships, employee/dependent tuition waivers and ROTC room and board scholarships offered at Tulane.

REQUIRED EDUCATION AND EXPERIENCE:

• High School Education — High school diploma or equivalent, demonstrating foundational academic preparation and the ability to perform essential administrative and financial tasks.
• Relevant Accounting Experience — Minimum of two years of experience in accounting, accounts receivable, billing, or a closely related financial operations role.

PREFERRED QUALIFICATIONS:

• Higher Education Systems Experience — Prior experience with university-specific platforms such as Banner Student/Receivables, Cognos, TouchNet, or Appworx, or demonstrated ability to rapidly learn enterprise student information systems.
• Advanced Excel Capabilities — Experience with VLOOKUPs, Pivot Tables, data validation, and complex formulas for large-scale data analysis and reconciliation.
• Third-Party/Sponsor Billing Experience — Direct experience processing contracts, billing authorizations, or purchase orders from military programs, government agencies, foreign embassies, college savings programs, or corporate sponsors.
• FERPA & Compliance Awareness — Familiarity with FERPA, data privacy regulations, and/or NCAA compliance requirements within a higher education or similarly regulated environment.
• Process Optimization & Reporting — Experience using productivity tools to streamline workflows, such as mail merge for mass sponsor communications, standardized templates for invoicing, or extracting data from core systems for departmental reporting.

• Associate's or Bachelor's Degree — Degree in business, accounting, finance, or a related field, reflecting advanced preparation for the analytical and financial responsibilities of the position.

• Technical Proficiency — Working knowledge of Microsoft Office Suite, including Word, Outlook, and Excel, with demonstrated ability to perform data entry, basic reconciliation tasks, and account tracking.

• Analytical & Problem-Solving Skills — Ability to analyze account data, identify discrepancies, and resolve reconciling items with clear documentation of actions taken.
• Communication & Customer Service — Proven ability to communicate clearly and professionally in both verbal and written formats, handling sensitive financial inquiries from students, parents, sponsors, and military contacts across all communication channels.
• Learning Agility — Demonstrated ability to proactively seek out information and learn new software, systems, and processes independently, adapting quickly to enterprise platforms and evolving sponsor requirements.
• Attention to Detail & Accuracy — High level of precision in data management, fee assessment, invoice generation, and financial documentation, maintaining audit-ready records at all times.
• Independent Work Management — Manages workload with minimal supervision, balancing multiple concurrent priorities and deadlines across billing, reconciliation, customer service, and exemption processing functions while maintaining accuracy and follow-through.

Tulane University is an equal opportunity educator and employer committed to providing an education and employment environment free of unlawful discrimination, harassment, and retaliation. Legally protected demographic classifications (such as a person’s race, color, religion, age, sex, national origin, shared ancestry, disability, genetics, veteran status, or any other characteristic protected by federal, state, or local laws) are not relied upon as an eligibility, selection or participation criteria for Tulane’s employment or educational programs or activities.

Tulane University is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing an application or during any phase of the interview process, please contact the Office of Human Resources by phone at 504-865-4748 or by email at hr@tulane.edu.