Accounting Assistant Jobs in Oklahoma

Why Manhattan?

Manhattan Construction Company is a family of builders committed to developing teams who do the right thing for our projects, our clients, and each other. Every year, we celebrate team members who have been with the company for 10, 20, 30, and even 40-plus years. What is it about Manhattan that makes people stick around for decades?

We offer large company benefits and professional development opportunities with the care and concern of a family-owned business. At Manhattan, you get:

• Competitive pay and benefits.
• A positive, friendly, and team-oriented workplace with caring leadership.
• Professional development and leadership programs.
• To work on exciting projects for your community.
• Security and stability working for a financially strong company.
• More opportunities to grow your career through our multiple U.S. office locations and affiliated companies.

If Manhattan sounds like the place for you, share your resume with us!

Position Summary:

The Assistant Project Accountant is responsible for routine administrative duties, including maintaining accurate and complete records of project documents and assisting the project teams with the accounting and billing process. The position works under the direct supervision of either the Project Manager or a more senior Project Accountant. This position must demonstrate strong organizational and time management skills.

MAJOR DUTIES & RESPONSIBILITIES:

• Process all material and subcontractor invoices for approval and inputs into the accounting system
• Assists in the review of subcontractor pay application information, including current contract value, stored materials, owner direct purchasing, and retainage
• Requests, collects, and files partial and final release of liens; ability to identify and address any needed changes
• Tracks and assists with subcontractor insurance compliance renewals
• Request and obtain valid W-9s for new vendors
• Collects, confirms compliance, and processes Certified Payrolls when required
• Receives and processes payroll for hourly employees
• Assists with onboarding of new team members
• Processes Personal Action Forms (PAF) for all craft employee changes
• Assist with generating billing backup details and reconciliation of billings against job cost per MCC Standards
• Prepare Job Cost Corrections as required
• Set up and maintain general subcontractor correspondence and accounting files in the document control system
• Receive, date stamp, and distribute all incoming mail
• Order and maintain stock of office supplies
• Helps maintain records of computer-related equipment and prepares equipment transfers as needed
• Assist the Superintendent or Safety Manager in maintaining OSHA documentation and postings
• Provide general administrative support to the project team as requested
• Responsible for conducting themselves in accordance with our Guiding Principles and exhibiting attributes matching the Way We Work.
• Other duties as assigned

JOB SKILLS & ABILITIES GUIDELINES:

• Computer knowledge and efficiency, including Microsoft Office products
• Knowledge of Vista or similar accounting system/ERP, or ability to navigate within 30 days of hire
• Good time management and organizational skills
• Ability to follow set instructions and seek results
• Functions effectively as part of a team
• Dependability

MINIMUM QUALIFICATIONS:

• High school diploma or GED
• Previous relevant accounting experience or 2 years of industry experience

WORKING CONDITIONS AND PHYSICAL EFFORTS:

• Ability to physically stand, bend, sit for long periods, and squat throughout the day.
• Ability to repeat the same movements.
• Ability to communicate effectively to participate fully in meetings, video conferences, and phone calls.
• Use hands to type, handle, control, or feel objects, tools, or control.
• Occasionally lift, pull, or move up to 25 lbs.
• Required to travel into Stillwater, OK a minimum of 3 days a week and Tulsa, OK the remainder of the week. (must have a valid Driver’s License)

About Manhattan

Founded in 1896, Manhattan is a top-ranked national construction services firm that provides preconstruction, construction management, program management, general building, and design-build services. Manhattan’s award-winning portfolio includes mission-critical, sports, healthcare, government, education, laboratory, aviation, transportation, convention, casino, and hospitality facilities. Manhattan is a:

• 20-time Associated Builders and Contractors (ABC) Accredited Quality Contractor (AQC)
• ABC 2019, 2020, 2021, 2022, and 2023 Top Performing Contractor
• Ten-time STEP Diamond Safety Award Winner
• 2017, 2021, and 2022 National Safety Pinnacle Award winner.
• 2023 Great Company To Work For (Oklahoma Magazine)

Manhattan focuses on building trust and excellence. We pride ourselves on our uncompromising commitment to ethical conduct, safety, and making fiscally sound business decisions to support our clients’ long-term goals, team members, and project partners.

Attention All Third-Party Agencies, Headhunters, and Recruiters

Manhattan Construction will not accept candidate submission by unsolicited third parties through this site or any company email address. All unsolicited candidates presented to Manhattan Construction will be considered the property of Manhattan Construction. Manhattan Construction will not be responsible for any fees associated with unsolicited candidates, nor will a contractual relationship be formed by the submission. Manhattan Construction will not be obligated and will not under any circumstances pay any fees to said third parties submitting candidates in this manner. Manhattan Construction only forms contracts with recruiters with whom we have an established business relationship and with whom we have in place a signed agreement. All contact with Manhattan Construction from third parties must be through our Human Resources Recruiting department. Outside recruiters are asked not to contact our hiring managers directly. Any contact made outside of the Manhattan Construction Human Resources Recruiting Department by a third party will cancel any future business relationships between the third party and Manhattan Construction.