Accounting Assistant Jobs in California

Front Desk & Book Keeping

Location: Los Angeles, CA


Employment Type: Full-Time

Administrator to join our construction company. This position will handle a combination of basic accounting, front desk responsibilities, administrative tasks, and day-to-day office support.

Construction industry experience is strongly preferred. The ideal candidate understands how a construction office operates and is comfortable working with contractors, clients, vendors, invoices, payments, and project paperwork.

Responsibilities

• Answer phones
• Receiving Leads and Answering General Inquiries
• Handle the Weekly/Monthly Calendar Schedule
• Greet clients, and manage general front desk duties
• Handle accounts payable and accounts receivable
• Prepare and track invoices, payments, and receipts
• Enter and maintain financial and company records
• Assist with payroll and employee paperwork
• Process and organize vendor invoices and W-9s
• Maintain project files, contracts, permits, and other documentation
• Communicate with clients, vendors, subcontractors, and employees
• Assist project managers and office staff with administrative tasks
• Schedule appointments, inspections, and meetings
• Track incoming and outgoing correspondence
• Perform general data entry, filing, scanning, and office organization
• Assist Office Manager and other duties as needed

Qualifications

• Previous office administration and/or accounting experience
• Construction industry experience preferred
• Familiarity with construction invoices, subcontractors, vendors, and project paperwork is a plus
• Strong organizational and communication skills
• Proficient with Microsoft Office, Excel, and email
• Accounting software experience preferred
• Ability to multitask and meet deadlines
• Professional, dependable, and detail-oriented
• Bilingual English/Spanish is a plus

Ideal Candidate

We are looking for someone who is organized, dependable, hands-on, and comfortable wearing multiple hats in a busy construction office. Someone with experience working for a general contractor, construction company, engineering firm, or similar business is highly encouraged to apply.

Pay: $22.00 - $32.00 per hour

Expected hours: 40.0 per week

Ability to Commute:

• Los Angeles, CA 90003 (Preferred)

Work Location: In person