Accounting Assistant Jobs in Massachusetts

Job Summary

We are seeking a dynamic and detail-oriented Bookkeeper/Administrative Assistant to join our team! In this vital role, you will manage financial records, handle administrative tasks, and provide exceptional support to ensure the smooth operation of our office. Your energetic approach and organizational skills will help keep our business running efficiently while delivering outstanding customer service. This position offers an engaging environment where your multitasking abilities and proactive attitude will shine.

Duties

• Perform all bookkeeping duties using QuickBooks Desktop including processing; weekly payroll, bank reconciliations, customer order invoices and payments, vendor invoices and payments, collections calls on past due accounts, new customer credit applications, incoming and outgoing mail, customer and vendor profile maintenance.
• Support front desk responsibilities, greeting visitors and clients with professionalism and warmth.
• Support phone systems, answer inquiries, and direct calls efficiently using proper phone etiquette.
• Handle data entry, filing, and proofreading to ensure all documents are accurate and organized.
• Provide customer support via phone and email, addressing inquiries promptly and courteously.

Requirements

• Proven experience with QuickBooks accounting software and general office management.
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools.
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
• Previous bookkeeping, accounting, clerical, administrative experience, preferably in a manufacturing setting such as bookkeeper, AR/AP processing, administrative roles.
• Exceptional phone etiquette skills with experience managing multi-line phone systems.
• Attention to detail in proofreading, data entry, and record keeping tasks.
• Ability to handle confidential information discreetly while maintaining a positive attitude and excellent customer service skills.

Join us in a role that combines essential bookkeeping expertise with vibrant administrative support! We value energetic professionals who thrive on organization, communication, and delivering top-tier service. This paid position offers an exciting opportunity to develop your skills while contributing to a welcoming team environment.

Pay: $25.46 - $30.66 per hour

Benefits:

• 401(k)
• Health insurance
• Life insurance
• Paid time off

Work Location: In person