Admin Associate Jobs
Admin Associate jobs are open across healthcare, government, education, finance, and corporate services, at every level from entry-level to senior, with specializations in office operations, executive support, and records management. See the openings below and apply to the ones that match your experience.
Find Admin Associate JobsOverview
Showing 5 of 24+ Admin Associate jobs
- Screens, recruits and consents study participants.
- Verifies eligibility, completes screening procedures, schedules and conducts study visits, collects and processes data collection, completes research related forms, completes electronic data entry and maintains study subject data.
- Instructs and counsels patients in research procedures, to include administration, monitoring, recording and analyzing data.
- Ensures compliance with all federal and local regulations.
- Monitors close-out of studies and ensures records are retained for appropriate length of time.
- Reviews goals and requirements of any new protocols; plans and designs source documentation for protocol; and coordinates study initiation.
- Coordinates and manages clinical research projects for Principal Investigator via study protocol including assessment, planning, evaluation and intervention for the well-being of study participants.
- Performs all other duties as assigned.
- Ability to communicate and liaise with research participants, research team members, and other relevant partner/key stakeholders.
- Demonstrated ability to organize and coordinate work within schedule constraints and handle emergent requirements in a timely manner.
- Demonstrated ability to monitor important and complex projects concurrently.
Education:
Associate’s degree is required.
Experience:
One (1) year nursing experience in the designated study area is required.
Licenses/Certifications:
Active Texas RN license is required.
Active CPR/BLS required.
Benefits Overview
- Front-loaded Paid Time Off: 128 to 208 hours (16 to 26 days) of Paid Time Off based on years of service, given at the start of each fiscal year. PTO may be prorated in year one based on date of hire.
- Extended Illness Bank: 8 hours (1 day) accrued per month which can be used for illness or injury after one day of Paid Time Off is taken.
- Paid Family Leave: Up to 240 hours (6 weeks) to care for a spouse, child, or parent after 6 months of consecutive employment.
- Holidays: 12 set paid holidays each year.
- Screens, recruits and consents study participants.
- Verifies eligibility, completes screening procedures, schedules and conducts study visits, collects and processes data collection, completes research related forms, completes electronic data entry and maintains study subject data.
- Instructs and counsels patients in research procedures, to include administration, monitoring, recording and analyzing data.
- Ensures compliance with all federal and local regulations.
- Monitors close-out of studies and ensures records are retained for appropriate length of time.
- Reviews goals and requirements of any new protocols; plans and designs source documentation for protocol; and coordinates study initiation.
- Coordinates and manages clinical research projects for Principal Investigator via study protocol including assessment, planning, evaluation and intervention for the well-being of study participants.
- Performs all other duties as assigned.
- Ability to communicate and liaise with research participants, research team members, and other relevant partner/key stakeholders.
- Demonstrated ability to organize and coordinate work within schedule constraints and handle emergent requirements in a timely manner.
- Demonstrated ability to monitor important and complex projects concurrently.
Education:
Associate’s degree is required.
Experience:
One (1) year nursing experience in the designated study area is required.
Licenses/Certifications:
Active Texas RN license is required.
Active CPR/BLS required.
Benefits Overview
- Front-loaded Paid Time Off: 128 to 208 hours (16 to 26 days) of Paid Time Off based on years of service, given at the start of each fiscal year. PTO may be prorated in year one based on date of hire.
- Extended Illness Bank: 8 hours (1 day) accrued per month which can be used for illness or injury after one day of Paid Time Off is taken.
- Paid Family Leave: Up to 240 hours (6 weeks) to care for a spouse, child, or parent after 6 months of consecutive employment.
- Holidays: 12 set paid holidays each year.
Admin Associate Jobs by Experience Level
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Find Admin Associate JobsAdmin Associate Job Market
Who's Hiring
Top Industries Hiring
- Electronics & Hardware
What Employers Look For
The qualifications that appear most often in admin associate jobs.
- Proficiency in Microsoft Office Suite, particularly Word, Excel, and Outlook
- One to three years of administrative, office, or clerical support experience
- Strong written and verbal communication skills for professional correspondence
- Ability to manage calendars, schedule meetings, and coordinate travel arrangements
- Experience handling data entry, filing systems, and records management
- High school diploma or associate degree, with a bachelor's preferred for corporate roles
Tips for Your Admin Associate Job Search
Tailor your resume to each posting
Admin associate job descriptions vary widely by industry. Pull the exact software names, task types, and tone from each posting and mirror them in your resume bullets so your application clears the ATS screening before a human ever reads it.
Highlight calendar and inbox management wins
Hiring managers for admin associate roles care most about how you handle competing priorities. Describe specific situations where you managed complex scheduling, routed high-volume correspondence, or resolved last-minute conflicts without escalating to your supervisor.
Apply early to roles that fit
Migrate Mate lists admin associate openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Target postings that name your tools
Filter openings by the office suite or database platform you know best. Admin associate roles that require a specific tool, like a document management system or scheduling software, receive fewer applications, so your familiarity becomes a real differentiator.
Prepare for skills-based screening tests
Many employers give admin associate candidates a timed typing, proofreading, or data-entry test before the interview. Practice in advance so your speed and accuracy scores don't undercut a strong application and cover letter.
Follow up with a detail-oriented thank-you note
Reference one specific topic from your interview, correct any detail you stumbled on, and send it within 24 hours. Admin associate hiring managers read these closely because the note itself demonstrates the written communication skill the role requires daily.
Admin Associate Jobs: Frequently Asked Questions
Which companies are hiring the most admin associates?
The most active employers for admin associates right now are Bristol Hospital Incorporated, UPS, and UPMC, and the most openings are in Connecticut, Texas, and Florida, based on current listings on Migrate Mate as of November 2026. Healthcare systems, government agencies, and large financial institutions consistently post the highest volumes of admin associate roles.
How many admin associate jobs are remote?
About 60% of admin associate openings are fully remote or hybrid as of November 2026, though the share varies significantly by industry and employer type. Roles focused on data entry, document processing, and email correspondence tend to be the most remote-friendly, while positions with heavy in-person coordination or front-desk responsibilities are almost always on-site.
How do you become an admin associate?
Start by building proficiency in standard office software and practicing written business communication. Most employers want at least one year of office or clerical experience, which you can gain through part-time work, internships, or volunteer coordination roles. A high school diploma is the minimum requirement, though an associate or bachelor's degree strengthens your application for corporate and government positions. Earning a certified administrative professional credential can also help you stand out.
How do you get hired as an admin associate with little experience?
Focus on roles posted as entry-level or junior admin associate positions, which typically ask for less than one year of direct experience. Emphasize transferable skills like scheduling coordination, customer communication, or data organization from any work you have done, paid or unpaid. A clean, error-free application matters more than a long work history for this role because the resume itself signals the attention to detail employers need on day one.
What does the admin associate interview process look like?
Most admin associate interview processes include an initial phone or video screen with a recruiter, followed by one or two rounds with the hiring manager or department supervisor. Many employers add a practical skills assessment covering typing speed, proofreading, or software tasks. Final-round interviews often involve a brief conversation with a senior administrator or department head to confirm culture fit and communication style before an offer is extended.
Where can I find and apply to admin associate jobs?
You can find and apply to admin associate jobs on Migrate Mate, which lists current openings from across the United States. Search the listings to find roles that match your experience level and industry preference, then apply directly to each one that fits. All openings are presented in one place so you can move through applications efficiently without bouncing between multiple sites.
See All 24 Admin Associate Jobs
Find roles that match your experience and apply in just a few clicks.
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