Administrative Assistant Jobs in Idaho

Administrative Assistant (Maintenance) – Lewiston, ID

Sofidel America, a global leader in tissue product manufacturing for domestic and hygienic use, is committed to sustainability, innovation, and operational excellence. We are seeking an Administrative Assistant in our Maintenance department. This position is responsible for overseeing the Mechanical and Electrical Apprenticeship Programs for Idaho State and VA GI Bill-qualified individuals while providing administrative and operational support for the Maintenance Department. This role requires strong organizational skills, attention to detail, the ability to manage multiple priorities, and proficiency in SAP, SharePoint and Microsoft Excel.

Key Responsibilities:

Apprenticeship Program Administration

• Administer Mechanical and Electrical Apprenticeship Programs for Idaho State and VA GI Bill-qualified apprentices.
• Track, manage, and submit monthly apprentice hours.
• Coordinate and administer testing for Mechanical Apprentices.
• Participate in JATC/MATC committee meetings and maintain meeting minutes.
• Coordinate with State agencies and the VA (when applicable) regarding apprentice progression to Journeyman status.
• Participate in recruitment and interview processes for new apprentices, as needed.
• Maintain apprentice records in compliance with State and VA standards.
• Coordinate and maintain quarterly apprentice evaluations with Journeymen and Supervisors.
• Coordinate with LCSC regarding Electrical Apprenticeship educational requirements.
• Maintain apprentice hours and process applicable pay code updates in coordination with HR and department supervision.

Maintenance Department Coordination

• Manage department vacation calendars, overtime tracking, and biweekly schedules in accordance with union contracts.
• Coordinate shift coverage and scheduling for Mechanical and Electrical shift personnel as needed.
• Manage Maintenance Department keep-fill and annual purchase orders within SAP.
• Submit annual and daily purchase requisitions (PRQs) as required.
• Collaborate with the Purchasing Department to ensure purchase orders are received and closed in a timely manner.
• Process invoices, packing slips, and goods receipts within SAP.
• Maintain office supply inventory for Production and Maintenance departments.
• Schedule meetings and coordinate departmental communications as needed.
• Coordinate weekly with pest control vendors to ensure timely issue resolution.
• Coordinate with clothing and safety mat vendors to ensure employee safety and compliance.
• Maintain and regularly update the Maintenance Department SharePoint site and internal links.
• Obtain and maintain Notary certification, if required.

Training & Compliance

• Coordinate with the Training Department to ensure all Maintenance personnel maintain required certifications.
• Work with supervisors to schedule required employee training and hearing tests.
• Manage high-voltage safety glove testing for electricians, including coordination with Shipping & Receiving to ensure timely processing and return of equipment.

Qualifications & Skills

• Advanced proficiency in Microsoft Excel, including formulas, linked documents, and data tracking.
• Strong SAP system experience preferred.
• Experience with SharePoint administration and maintenance.
• Excellent organizational skills for both electronic and paper documentation.
• Strong attention to detail and accuracy.
• Effective time management and multitasking abilities in a fast-paced environment.
• Strong communication and coordination skills.

Why Join Sofidel America?

• Competitive compensation with growth opportunities.
• Comprehensive medical benefits package.
• Paid time off (PTO) and vacation time.
• 401(k) retirement plan with company match.
• Career advancement opportunities in a global industry leader.

Equal Opportunity Employer:

Sofidel America is committed to fostering an inclusive workplace and is an Equal Opportunity Employer, abiding by all federal, state, and local employment laws.