Administrative Assistant Jobs in Montana

What We Offer

• Competitive compensation
• Generous Paid Time Off
• No premium for Employee Only Health Insurance
• Competitive Health insurance (Medical, Dental and Vision), along with access to wellness perks, and Telemedicine
• Dental, Vision, Short Term Disability, Health Savings Account, Accident, Critical Illness, Hospital indemnity, and Life Insurance
• Birthday Bonus
• Referral Bonus
• Employee Assistance Program
• 401k retirement plan
• Paid holidays
• Paid maternity leave
• Flexible work environment

Who Are We

The Earth Elements Design Center supplies high-end custom home interior finishes to the building industry. We are the complete one-stop shop for Appliances, Cabinetry, Doors and Door Hardware, Lighting, Slab, Tile, and Wood Flooring. We currently have three physical Showroom locations throughout the North-West Region however our business is now rapidly expanding across America and the Caribbean with our proprietary state-of-the-art software solution. This is an excellent opportunity for the successful applicant to join this fast-growing company.

The Job

Earth Elements Design Center is looking for a Showroom Assistant to join our team in our beautiful Gallatin Gateway, Montana location.

• This position supports the daily operations of the showroom. The ideal candidate is a high energy individual with excellent organizational skills, strong attention to detail, and the ability to communicate effectively in both written and verbal communications.
• Field inbound communications - Answer phone calls/general email inquiries and route to the appropriate internal parties as needed.
• Coordinate scheduling - Set up meetings based on cross-functional availability for both internal and external stakeholders.
• Organize internal resources - Build out and maintain processes to keep files and office supplies organized and easily accessible.
• Scheduling - Organize and schedule appointments as requested. Arrange meetings and send out reminders as necessary.
• Database management - Add new contacts to the system.
• Assimilation - Stay involved with job statuses as requested.
• Sample orders - Assist in the ordering of samples for various sales associates.
• Office administration - Assist in the daily processes and procedures of an organized, positive, and productive office environment.
• This job operates in a professional environment. This role routinely uses standard office equipment such as computers, phones, copiers, filing cabinets, etc. Primarily inside in well-lighted, well-ventilated areas, but can at times be outside in external environments.
• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• This is a sedentary role lifting of approximately 25 pounds with occasional lifting of small objects and samples; sitting, standing, walking, talking, hearing, and finger dexterity.
• This is a full-time forty hours per week position. Hours of work are Monday, Tuesday, Thursday 9 am to 5 pm, Wednesday 8 am to 5 pm, and Friday 9 am to 4 pm. Occasional additional hours may be necessary for business purposes.
• Travel is primarily local, up to 3 hours driving distance during the business day, although some out-of-the-area and overnight travel may be expected. Must have reliable transportation and a clean driving record, per insurance eligibility requirements.

Requirements

• High school diploma
• Strong organizational, communication, and time-management skills
• Proven ability to work in a fast-paced environment
• Positive, high-energy attitude
• Resourcefulness, creativity, and problem-solving skill set
• Familiarity with office equipment (i.e. printers, fax machines, projectors)
• Proficiency in Microsoft Office (especially MS Excel and PowerPoint)

Earth Elements is an Equal Opportunity Employer.