Administrative Associate Jobs
Administrative associate jobs are open across healthcare, higher education, government, and corporate services, at levels from entry-level to senior, with specializations in executive support, office management, and program coordination. Find a role that fits below and apply directly.
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Job Description
Panza Maurer is looking for an early-career attorney who is ready to learn, take on meaningful work, and grow as part of an established Florida law firm.
For more than 50 years, our firm has represented businesses, individuals, nonprofit organizations, and government entities throughout Florida. We offer the opportunity to work directly with experienced attorneys, gain hands-on experience, and develop your skills within a variety of legal matters.
As an Administrative & General Litigation Associate Attorney, you will work on matters involving administrative and regulatory law, government procurement, bid protests, state and local government issues, and commercial litigation. This is an opportunity to take an active role in client matters, strengthen your legal research and writing skills, and build a foundation for a successful legal career.
We are looking for someone who is motivated, detail-oriented, and interested in learning. Strong writing and analytical skills, good judgment, and a willingness to take initiative are important.
Responsibilities
- Work with businesses and nonprofit organizations at different stages of growth, from startup companies to established corporations.
- Research legal issues and prepare memoranda, motions, briefs, pleadings, and other legal documents.
- Review and analyze case records, contracts, and other relevant documents.
- Assist with preparing cases for hearings, trials, and other proceedings.
- Work alongside partners and other attorneys on active client matters.
- Participate in discovery, depositions, hearings, mediations, and other litigation activities.
- Assist with administrative proceedings, regulatory filings, bid protests, and compliance matters.
- Help manage case deadlines, client matters, and projects while taking on greater responsibility over time.
Qualifications
- Juris Doctor (J.D.) from an ABA-accredited law school.
- Graduated from law school within the past five (1-5) years.
- Licensed to practice law in Florida or eligible for admission to The Florida Bar.
- 3.5 GPA or higher, or top 20% of class (preferred)
- Coursework, clinic, clerkship, or internship experience in administrative, regulatory, or government law (preferred)
- Strong legal research, writing, and analytical skills.
- Excellent communication, organizational, and interpersonal skills.
- Ability to manage multiple priorities in a fast-paced environment.
Benefits & Compensation
- Competitive salary and comprehensive benefits package after onboarding.
- Annual bonus eligibility
- 100% employer-paid health insurance; 401(k) matching
- Florida Bar dues and CLE costs covered
- Hybrid schedule: one remote day per week after onboarding
- Direct mentorship from partners, with a clear path to advancement
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Education:
- Doctorate (Required)
Ability to Commute:
- Fort Lauderdale, FL 33308 (Required)
Work Location: In person
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Find Administrative Associate JobsAdministrative Associate Job Market
Who's Hiring
- Macy's15
- PepsiCo11
- Carilion Clinic4
- Auburn University4
- University of Kentucky3
Top Industries Hiring
- Food & Beverage
- Education
- Healthcare & Medical Services
What Employers Look For
The qualifications that appear most often in administrative associate jobs.
- Proficiency in Microsoft Office Suite including Word, Excel, and Outlook
- Experience with calendar management and scheduling for multiple stakeholders
- Strong written and verbal communication skills for internal and external correspondence
- Ability to handle confidential information with discretion and professionalism
- Associate or bachelor's degree in business administration or a related field
- Familiarity with office management software, database entry, or document management systems
Tips for Your Administrative Associate Job Search
Tailor your resume to each posting
Administrative associate listings vary widely in scope. Pull the specific tools, software, and duties named in each job description and reflect them in your resume. Generic administrative resumes get filtered out before a human ever reads them.
Highlight calendar and inbox ownership
Employers hiring administrative associates want concrete evidence you've managed high-volume scheduling and correspondence independently. Describe the number of calendars you managed or the volume of communications you handled without overstating your authority.
Apply early to roles that fit
Migrate Mate lists administrative associate openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Demonstrate proficiency beyond the basics
Most applicants claim general office software skills. Stand out by naming specific features you use: mail merge, pivot tables, shared drive permissions, or CRM data entry. Concrete tool fluency signals readiness for day-one productivity.
Prepare for scenario-based interview questions
Administrative associate interviews frequently test how you prioritize competing tasks or handle a difficult stakeholder. Practice structured answers around real situations where you managed conflicting deadlines, redirected requests, or caught an error before it escalated.
Follow up after applying and after interviews
Administrative roles reward attention to detail and professional communication. A brief, specific follow-up email after an interview reinforces both qualities. Reference something concrete from the conversation rather than sending a generic thank-you.
Administrative Associate Jobs: Frequently Asked Questions
Which companies are hiring the most administrative associates?
The most active employers for administrative associates right now are Macy's, PepsiCo, and Carilion Clinic, and the most openings are in New York, California, and Texas, based on current listings on Migrate Mate as of November 2026. Healthcare systems, universities, and government agencies consistently account for a large share of active postings.
How many administrative associate jobs are remote?
About 28% of administrative associate openings are fully remote or hybrid as of November 2026, though the share varies significantly by industry and employer type. Roles focused on data entry, program coordination, and virtual executive support tend to have the highest remote availability, while positions requiring on-site reception or facilities coordination are almost always in-person.
How do you become an administrative associate?
Most employers expect at minimum a high school diploma plus demonstrated office experience, though many prefer an associate or bachelor's degree in business or a related field. Build fluency in productivity software, practice professional written communication, and look for entry-level administrative or clerical roles to gain direct experience before moving into an associate-level title.
Can you get hired as an administrative associate with little experience?
Yes, many administrative associate roles are designed for candidates with limited formal experience, especially in healthcare, government, and nonprofit sectors. Emphasize transferable skills such as customer service, data entry, scheduling, or volunteer coordination. A well-organized resume that reflects attention to detail often carries more weight than years of experience for entry-level postings.
What does the administrative associate interview process look like?
Most employers conduct a phone or video screen first, followed by one or two in-person or video interviews. Expect questions about how you prioritize tasks, manage competing deadlines, and communicate across departments. Some employers include a short skills assessment covering typing speed, software proficiency, or proofreading to verify practical readiness before extending an offer.
Where can I find and apply to administrative associate jobs?
You can find and apply to administrative associate jobs on Migrate Mate, which lists current openings from across the United States. Search the listings to find roles that match your experience and location, then apply directly to each one that fits.
See All 121+ Administrative Associate Jobs
Find roles that match your experience and apply in just a few clicks.
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