Administrative Support Manager Jobs
Administrative Support Manager jobs are open across healthcare, government, finance, education, and corporate services, at every level from team lead to director, with specializations in office operations, executive support, and facilities coordination. Find a role that fits below and apply directly.
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Showing 5 of 433+ Administrative Support Manager jobs
Job Title: Customer Support and Admin Coordinator
Java’s Compost | Northern New Jersey | Remote/Hybrid
Java’s Compost is seeking a Customer and Administrative Support Coordinator to support our growing residential and commercial composting services in Northern New Jersey.
The Role
This role is ideal for someone who thrives in a dynamic, fast-moving environment and enjoys balancing customer interaction with administrative work. You’ll work closely with the company owners and collaborate with our drivers, warehouse manager, and operations assistant to keep daily operations running smoothly.
You’ll be the primary point of contact for our customers, handling communications with professionalism, patience, and care. From customer support to commercial account billing and onboarding, no two days will be exactly the same.
Who We Are
Java’s Compost is a residential and commercial food scrap pickup service operating in Northern New Jersey. We’re a small, dedicated team of drivers, warehouse staff, and virtual support who work closely together to stay connected and serve our community.
We’re passionate about composting and spreading awareness about its benefits. If you care about the planet and enjoy supporting a mission-driven business, you’ll feel right at home here.
We offer competitive wages, required benefits, and a supportive work environment, while doing our part to take care of our customers and the planet.
What You’ll Do
- Answer customer emails, texts, and phone calls with clarity and kindness
- Manage commercial invoicing and billing: create and send monthly invoices in QuickBooks Online, track payments, and answer commercial billing questions
- Register with and maintain corporate customers’ vendor portals, and invoice them in the specific format each one requires
- Handle commercial account onboarding from start to finish, including customized quotes, service agreements, and scheduling and performing trainings (when needed)
- Review residential and commercial routes daily in StopSuite and resolve issues
- Use AI tools to draft replies, summarize threads, and document procedures, and look for ways to automate repetitive work
- Identify and write Standard Operating Procedures for existing and new processes
- Keep communication, documentation, and workflows clean and organized
- Track and enter data accurately
- Help support sales staff with administrative tasks when needed
- Handle additional duties as they arise
What You Bring
- Exceptional attention to detail. Commercial invoicing and vendor portals leave little room for error.
- Commercial invoicing and billing experience, ideally including vendor portals or customer-specific invoicing requirements
- Comfort and competence using AI. You’ll use it every day, and we expect you to find new ways to work more efficiently with it.
- Warm, clear communication, both written and verbal
- Tech-savvy: QuickBooks Online and Google Workspace required; experience with a CRM or StopSuite is a plus. We’ll train you on StopSuite and our CRM.
- Strong, independent Excel skills. You’ll use spreadsheets regularly for billing and data tracking, and you’ll take the lead on it. You should already be confident with formulas, sorting, filtering, and organizing data, and able to build and fix spreadsheets on your own.
- Strong organization and follow-through: you plan ahead, anticipate needs, and solve problems before they grow
- Self-starter mindset: you learn new software quickly and independently, and you’re willing to share ideas with the owners to improve how we work
- Interest in sustainability
- Sales experience is a bonus
Details
- Hours: Approximately 25 hours per week, with opportunity for more hours and responsibilities as we grow
- Availability: Weekday availability between 9am and 2pm Eastern is required
- Evenings: A quick evening check of the support inbox for time-sensitive requests is preferred
- Events: Occasional weekend and evening hours around annual company events may be requested with advance notice
- Location: Remote, with the ability to travel to our warehouse in Orange, NJ for team meetings and when other needs arise. Ability to be on-site at special event locations when needed.
Compensation
- $20-$25 per hour
- Salary increase based on tenure and experience
If you like variety, enjoy connecting with people, and love making systems tighter and smoother, we’d love to hear from you.
Pay: $20.00 - $25.00 per hour
Expected hours: 25.0 per week
Benefits:
- Work from home
Work Location: Hybrid remote in Orange, NJ 07050
Job Title: Customer Support and Admin Coordinator
Java’s Compost | Northern New Jersey | Remote/Hybrid
Java’s Compost is seeking a Customer and Administrative Support Coordinator to support our growing residential and commercial composting services in Northern New Jersey.
The Role
This role is ideal for someone who thrives in a dynamic, fast-moving environment and enjoys balancing customer interaction with administrative work. You’ll work closely with the company owners and collaborate with our drivers, warehouse manager, and operations assistant to keep daily operations running smoothly.
You’ll be the primary point of contact for our customers, handling communications with professionalism, patience, and care. From customer support to commercial account billing and onboarding, no two days will be exactly the same.
Who We Are
Java’s Compost is a residential and commercial food scrap pickup service operating in Northern New Jersey. We’re a small, dedicated team of drivers, warehouse staff, and virtual support who work closely together to stay connected and serve our community.
We’re passionate about composting and spreading awareness about its benefits. If you care about the planet and enjoy supporting a mission-driven business, you’ll feel right at home here.
We offer competitive wages, required benefits, and a supportive work environment, while doing our part to take care of our customers and the planet.
What You’ll Do
- Answer customer emails, texts, and phone calls with clarity and kindness
- Manage commercial invoicing and billing: create and send monthly invoices in QuickBooks Online, track payments, and answer commercial billing questions
- Register with and maintain corporate customers’ vendor portals, and invoice them in the specific format each one requires
- Handle commercial account onboarding from start to finish, including customized quotes, service agreements, and scheduling and performing trainings (when needed)
- Review residential and commercial routes daily in StopSuite and resolve issues
- Use AI tools to draft replies, summarize threads, and document procedures, and look for ways to automate repetitive work
- Identify and write Standard Operating Procedures for existing and new processes
- Keep communication, documentation, and workflows clean and organized
- Track and enter data accurately
- Help support sales staff with administrative tasks when needed
- Handle additional duties as they arise
What You Bring
- Exceptional attention to detail. Commercial invoicing and vendor portals leave little room for error.
- Commercial invoicing and billing experience, ideally including vendor portals or customer-specific invoicing requirements
- Comfort and competence using AI. You’ll use it every day, and we expect you to find new ways to work more efficiently with it.
- Warm, clear communication, both written and verbal
- Tech-savvy: QuickBooks Online and Google Workspace required; experience with a CRM or StopSuite is a plus. We’ll train you on StopSuite and our CRM.
- Strong, independent Excel skills. You’ll use spreadsheets regularly for billing and data tracking, and you’ll take the lead on it. You should already be confident with formulas, sorting, filtering, and organizing data, and able to build and fix spreadsheets on your own.
- Strong organization and follow-through: you plan ahead, anticipate needs, and solve problems before they grow
- Self-starter mindset: you learn new software quickly and independently, and you’re willing to share ideas with the owners to improve how we work
- Interest in sustainability
- Sales experience is a bonus
Details
- Hours: Approximately 25 hours per week, with opportunity for more hours and responsibilities as we grow
- Availability: Weekday availability between 9am and 2pm Eastern is required
- Evenings: A quick evening check of the support inbox for time-sensitive requests is preferred
- Events: Occasional weekend and evening hours around annual company events may be requested with advance notice
- Location: Remote, with the ability to travel to our warehouse in Orange, NJ for team meetings and when other needs arise. Ability to be on-site at special event locations when needed.
Compensation
- $20-$25 per hour
- Salary increase based on tenure and experience
If you like variety, enjoy connecting with people, and love making systems tighter and smoother, we’d love to hear from you.
Pay: $20.00 - $25.00 per hour
Expected hours: 25.0 per week
Benefits:
- Work from home
Work Location: Hybrid remote in Orange, NJ 07050
Administrative Support Manager Jobs by Experience Level
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Find JobsAdministrative Support Manager Job Market
Who's Hiring
- Robert Half21
- State of Missouri17
- Macy's15
- Capital One6
- State of Iowa6
Top Industries Hiring
- Automotive
- Manufacturing
- Healthcare & Medical Services
What Employers Look For
The qualifications that appear most often in administrative support manager jobs.
- Three to five years of administrative management or office operations experience
- Proficiency in Microsoft Office Suite, particularly Excel, Outlook, and Word
- Experience supervising or coordinating administrative staff
- Familiarity with budget tracking, expense reporting, or procurement processes
- Strong written and verbal communication skills for internal and executive audiences
- Associate or bachelor's degree in business administration or a related field
Tips for Your Administrative Support Manager Job Search
Quantify your team and scope impact
Hiring managers want to see the size of the teams you've coordinated and the operational scope you've managed. Replace vague phrases like 'supervised staff' with specifics: how many direct reports, how many departments served, and what processes you owned end to end.
Apply early to roles that fit
Migrate Mate lists administrative support manager openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Tailor your resume for the ATS screen
Administrative support manager postings vary widely in how they describe the role. Mirror the exact language in each posting, whether it says 'office manager,' 'administrative services manager,' or 'operations coordinator,' so your resume clears automated screening before a human ever reads it.
Lead interviews with vendor and budget wins
Interviewers for administrative support manager roles expect concrete examples of cost control, vendor negotiations, or process improvements. Prepare two or three stories where your coordination decisions saved time or money, because those are the outcomes that separate strong candidates from generic ones.
Target postings by systems you already know
Many employers filter candidates on specific tools, from document management platforms to procurement systems to scheduling software. Search for openings that name tools you're already proficient in so your application speaks directly to their workflow without needing to oversell transferable skills.
Follow up with a process improvement question
After an interview, send a follow-up note that references a specific administrative challenge the team mentioned, then asks one focused question about how they currently handle it. It signals operational curiosity and keeps you memorable beyond the standard thank-you email.
Administrative Support Manager Jobs: Frequently Asked Questions
Which companies are hiring the most administrative support managers?
Robert Half, State of Missouri, and Macy's are hiring the most administrative support managers right now, with openings concentrated in California, New York, and Texas, based on current listings on Migrate Mate as of November 2026. Healthcare systems, federal agencies, and large financial institutions consistently account for a high share of postings year-round.
How many administrative support manager jobs are remote?
About 40% of administrative support manager openings are fully remote or hybrid as of November 2026, though the share varies significantly by industry. Sub-areas like executive virtual assistance, document management, and administrative program coordination tend to have the highest concentration of remote-eligible roles, while facilities-heavy or government positions are predominantly on-site.
How do you become an administrative support manager?
Start by building several years of hands-on administrative experience in roles like executive assistant, office coordinator, or administrative specialist. Develop proficiency in office systems, budget tracking, and scheduling tools, then take on cross-team coordination projects to demonstrate leadership. Moving into a supervisory role, even informally, positions you to apply for manager-level postings with credible evidence of team oversight.
Can you get hired as an administrative support manager with little experience?
Some employers hire candidates with two to three years of experience into junior or team-lead versions of the role, particularly in smaller organizations where the administrative function is leaner. Highlighting project coordination, vendor communication, or any budget responsibility you've held, even in a non-managerial context, can close the gap when formal management experience is limited.
What does the administrative support manager interview process look like?
Most processes start with a phone or video screen focused on your administrative background and team experience. A second round typically involves a structured competency interview with an HR partner or operations director, covering scenarios like handling competing priorities, managing staff conflicts, or streamlining a workflow. Some employers add a brief written exercise or ask you to walk through a process improvement you've led.
Where can I find and apply to administrative support manager jobs?
You can find and apply to administrative support manager jobs on Migrate Mate, which lists current openings from across the United States. Find roles that match your experience and location preferences, then apply directly to each listing from the page.
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