Assistant Community Association Manager Jobs
Assistant Community Association Manager jobs are open across residential, commercial, and mixed-use property management companies, at every level from entry-level coordinator to senior associate, with specializations in HOA administration, resident relations, and facilities oversight. See the openings below and apply to the ones that match your experience.
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The Management Trust
Position Title: Sr. Community Association Manager
Location: Corona, CA
Reporting To: Associate VP of Community Management
Status: Exempt, Full-Time
Salary: $78,000 - $85,000 DOE
COMPANY PROFILE:
The Management Trust (http://www.managementtrust.com) is a community association management company. We believe that building and maintaining a community takes more than just hammers and nails. It takes integrity, trust, experience, and support. Our success is based on the belief that effective management anticipates our clients’ needs, not merely reacts to them. We are a company of creative and committed individuals driven by grand aspirations and are proud to be the only 100% employee-owned community management firm in the nation. Our Employee Owners are encouraged to actively participate in growing our business by helping define best practices every day. It is in this spirit that we encourage you to explore this opportunity to join The Management Trust team.
EMPLOYEE OWNER POSITION PURPOSE:
The Sr. Community Association Manager is responsible for the management of the operations, maintenance, and oversight of designated Homeowner Association, including, but not limited to the specific tasks as outlined below. This role acts as a mentor and training support for newer managers by sharing industry knowledge and experience in guiding fellow team members to solutions. Acts as a proactive leader with Boards of Directors and Developer contacts in taking a proactive approach to maintenance, financial forecasting, and planning for the future of client communities. Always thinks through Board Members’ positions and provide them with comprehensive information, anticipating their questions, before asking them to render decisions, which is key to Leadership Management. Maintains a position of trust with the client by listening to concerns and responding timely and completely. Actively supports client satisfaction and retention by overseeing the follow through of client tasks – fully leveraging internal support teams, systems, training, and resources. Business is conducted under the direction of the Board of Directors in accordance with state regulations, the Association’s Governing Documents, community management industry standards, and local ordinances, with a professional, helpful, and courteous customer experience focus.
JOB DUTIES AND RESPONSIBILITIES:
- Manage a portfolio of assigned communities that may include single family, townhomes, condominiums, or commercial industrial complexes necessitating a skill set in strategic planning, custom processes, master/sub-association coordination, delegate districts, large-scale renovations, or large-scale governance models
- Coordinate with multiple support teams to oversee tasks and ensure Association deliverables are met in a timely manner
- Accountable to client requests and tasks, maintains visibility and communication with internal and external partners to ensure they meet the goals established by the Board for relevance, budget, and quality of service.
- Guide, assist, and recommend a course of action for Board members to conduct business using Leadership Management (proactive planning)
- Manage the proactive planning, large-scale projects, and legal deadlines for the Association. Serve as primary point of contact for the Board of Directors and Committees in coordination with an Assistant Community Manager and other support team members
- Perform periodic physical site inspections or visits as needed to oversee projects, condition of common areas, or membership compliance with Association use restrictions and operating rules. May also review the completion of inspections by other team members for property status.
- Carry out the policies and directives adopted by the Board in accordance with our contractual terms and conditions and effectively communicate updates to support teams.
- Maintain current knowledge of governing documents, applicable state regulations, and local ordinances that apply to each assigned community
- Responsible for oversight of the condition and recurring maintenance physical property of the Association in accordance with our contractual terms and conditions
- Direct and oversee tasks assigned to support team to compile and prepare information and paperwork for Board meeting and Annual Membership meetings, including Managers Report, agenda, previous meeting minutes, executive session items, architectural items, bank signature cards, ballots, and violation/work order reports.
- Attend Board and committee meetings as needed and required
- Ensures all Association deadlines for maintenance and legal obligations are met
- Ability to review community history, reports and documentation in preparation of annual draft budget information.
- Review and code invoices for payment, monitor cash and reserve accounts for cash flow planning for major improvements, issue check requests for reimbursement/other expenses, review budget and financial reports for reclassification of expenses and/or areas of concerns, and work with accounting staff to address Board questions and concerns.
- Assist the Association committee(s), volunteers, and/or vendors if requested to obtain bids for projects and to coordinate the inspection and preparation of the reserve study update
- Manage newer clients to ensure all setup, documentation and on-boarding is complete
- Manage highly complex community restoration or construction projects in partnership with vendors and contractor(s)
- Supports the office in providing insight and answering questions of newer managers regarding company policies and general industry best practices
- Other duties and special projects as assigned.
QUALIFICATIONS:
- High School Diploma (or equivalent)
- At least (5+) year of experience as a Community Manager handling the duties and responsibilities specified above
- May require industry certifications or licensing (state dependent)
- Solid knowledge of Microsoft Outlook, Excel, and Word
- Strong leadership abilities and comfort with public speaking (small and large groups)
- Ability to meet deadlines and address time-sensitive issues
- Ability to manage workflow amid shifting priorities
- Willing to learn Company process and procedures, and learn/use proprietary software
- Work independently, with little oversight, and with accountability to Division Leadership for the end result achieved
- Demonstrate a positive attitude and ownership mentality; we believe each employee can build his/her own future
- Strong ability to problem solve and utilize resources to bring solutions to client challenges
- Strong written and verbal communication skills
- Ability to delegate to internal support team members, while maintaining accountability for the end result
- Ability to provide conflict resolution to personality challenges that may arise with Board members or homeowners in a calm manner
SPECIAL POSITION REQUIREMENTS:
- Must have reliable transportation to conduct site visits and be available for evenings and occasional weekend meetings
- Must have and maintain a valid driver’s license and vehicle insurance in compliance with Company policy
- Must be able to drive in the dark if required
ESSENTIAL FUNCTIONS:
- Use standard office equipment, including: computer, multiple web-based applications, smartphone, tablet, copier/scanner, etc.
- Must be able to walk for up to 4 hours at a time for site visits and meetings
- Be stationary for periods of time
- Relocate up to (25) pounds
- Travel to and from offsite locations
SUPERVISES OTHERS? IF SO, LIST:
- None
SCHEDULE & TRAVEL:
- Monday-Friday from approx. 8:00 am-5:00 pm
- This position may require occasional long hours to meet business needs (including weekends)
The Management Trust is an Equal Opportunity employer. We support celebrate and support diversity.
TMT reserves the right to modify this job description at any time b
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.
The Management Trust
Position Title: Sr. Community Association Manager
Location: Corona, CA
Reporting To: Associate VP of Community Management
Status: Exempt, Full-Time
Salary: $78,000 - $85,000 DOE
COMPANY PROFILE:
The Management Trust (http://www.managementtrust.com) is a community association management company. We believe that building and maintaining a community takes more than just hammers and nails. It takes integrity, trust, experience, and support. Our success is based on the belief that effective management anticipates our clients’ needs, not merely reacts to them. We are a company of creative and committed individuals driven by grand aspirations and are proud to be the only 100% employee-owned community management firm in the nation. Our Employee Owners are encouraged to actively participate in growing our business by helping define best practices every day. It is in this spirit that we encourage you to explore this opportunity to join The Management Trust team.
EMPLOYEE OWNER POSITION PURPOSE:
The Sr. Community Association Manager is responsible for the management of the operations, maintenance, and oversight of designated Homeowner Association, including, but not limited to the specific tasks as outlined below. This role acts as a mentor and training support for newer managers by sharing industry knowledge and experience in guiding fellow team members to solutions. Acts as a proactive leader with Boards of Directors and Developer contacts in taking a proactive approach to maintenance, financial forecasting, and planning for the future of client communities. Always thinks through Board Members’ positions and provide them with comprehensive information, anticipating their questions, before asking them to render decisions, which is key to Leadership Management. Maintains a position of trust with the client by listening to concerns and responding timely and completely. Actively supports client satisfaction and retention by overseeing the follow through of client tasks – fully leveraging internal support teams, systems, training, and resources. Business is conducted under the direction of the Board of Directors in accordance with state regulations, the Association’s Governing Documents, community management industry standards, and local ordinances, with a professional, helpful, and courteous customer experience focus.
JOB DUTIES AND RESPONSIBILITIES:
- Manage a portfolio of assigned communities that may include single family, townhomes, condominiums, or commercial industrial complexes necessitating a skill set in strategic planning, custom processes, master/sub-association coordination, delegate districts, large-scale renovations, or large-scale governance models
- Coordinate with multiple support teams to oversee tasks and ensure Association deliverables are met in a timely manner
- Accountable to client requests and tasks, maintains visibility and communication with internal and external partners to ensure they meet the goals established by the Board for relevance, budget, and quality of service.
- Guide, assist, and recommend a course of action for Board members to conduct business using Leadership Management (proactive planning)
- Manage the proactive planning, large-scale projects, and legal deadlines for the Association. Serve as primary point of contact for the Board of Directors and Committees in coordination with an Assistant Community Manager and other support team members
- Perform periodic physical site inspections or visits as needed to oversee projects, condition of common areas, or membership compliance with Association use restrictions and operating rules. May also review the completion of inspections by other team members for property status.
- Carry out the policies and directives adopted by the Board in accordance with our contractual terms and conditions and effectively communicate updates to support teams.
- Maintain current knowledge of governing documents, applicable state regulations, and local ordinances that apply to each assigned community
- Responsible for oversight of the condition and recurring maintenance physical property of the Association in accordance with our contractual terms and conditions
- Direct and oversee tasks assigned to support team to compile and prepare information and paperwork for Board meeting and Annual Membership meetings, including Managers Report, agenda, previous meeting minutes, executive session items, architectural items, bank signature cards, ballots, and violation/work order reports.
- Attend Board and committee meetings as needed and required
- Ensures all Association deadlines for maintenance and legal obligations are met
- Ability to review community history, reports and documentation in preparation of annual draft budget information.
- Review and code invoices for payment, monitor cash and reserve accounts for cash flow planning for major improvements, issue check requests for reimbursement/other expenses, review budget and financial reports for reclassification of expenses and/or areas of concerns, and work with accounting staff to address Board questions and concerns.
- Assist the Association committee(s), volunteers, and/or vendors if requested to obtain bids for projects and to coordinate the inspection and preparation of the reserve study update
- Manage newer clients to ensure all setup, documentation and on-boarding is complete
- Manage highly complex community restoration or construction projects in partnership with vendors and contractor(s)
- Supports the office in providing insight and answering questions of newer managers regarding company policies and general industry best practices
- Other duties and special projects as assigned.
QUALIFICATIONS:
- High School Diploma (or equivalent)
- At least (5+) year of experience as a Community Manager handling the duties and responsibilities specified above
- May require industry certifications or licensing (state dependent)
- Solid knowledge of Microsoft Outlook, Excel, and Word
- Strong leadership abilities and comfort with public speaking (small and large groups)
- Ability to meet deadlines and address time-sensitive issues
- Ability to manage workflow amid shifting priorities
- Willing to learn Company process and procedures, and learn/use proprietary software
- Work independently, with little oversight, and with accountability to Division Leadership for the end result achieved
- Demonstrate a positive attitude and ownership mentality; we believe each employee can build his/her own future
- Strong ability to problem solve and utilize resources to bring solutions to client challenges
- Strong written and verbal communication skills
- Ability to delegate to internal support team members, while maintaining accountability for the end result
- Ability to provide conflict resolution to personality challenges that may arise with Board members or homeowners in a calm manner
SPECIAL POSITION REQUIREMENTS:
- Must have reliable transportation to conduct site visits and be available for evenings and occasional weekend meetings
- Must have and maintain a valid driver’s license and vehicle insurance in compliance with Company policy
- Must be able to drive in the dark if required
ESSENTIAL FUNCTIONS:
- Use standard office equipment, including: computer, multiple web-based applications, smartphone, tablet, copier/scanner, etc.
- Must be able to walk for up to 4 hours at a time for site visits and meetings
- Be stationary for periods of time
- Relocate up to (25) pounds
- Travel to and from offsite locations
SUPERVISES OTHERS? IF SO, LIST:
- None
SCHEDULE & TRAVEL:
- Monday-Friday from approx. 8:00 am-5:00 pm
- This position may require occasional long hours to meet business needs (including weekends)
The Management Trust is an Equal Opportunity employer. We support celebrate and support diversity.
TMT reserves the right to modify this job description at any time b
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.
See All 314+ Assistant Community Association Manager Jobs
Find roles that match your experience and apply in just a few clicks.
Find JobsAssistant Community Association Manager Job Market
Who's Hiring
- Associa71
- FirstService Residential27
- RealManage26
- The Management Trust11
- Sentry Management8
Top Industries Hiring
- Construction & Real Estate
- Staffing & Recruiting
What Employers Look For
The qualifications that appear most often in assistant community association manager jobs.
- One to three years of experience in community association or property management
- Proficiency with property management software such as TOPS, Vantaca, or AppFolio
- Strong knowledge of HOA governing documents, CC&Rs, and state statutes
- Certified Manager of Community Associations (CMCA) credential or willingness to obtain it
- Experience preparing board meeting materials, agendas, and minutes
- Excellent written and verbal communication skills for resident and board interactions
Tips for Your Assistant Community Association Manager Job Search
Tailor your resume for HOA software
Hiring managers scan for hands-on experience with property management platforms like TOPS, Vantaca, or AppFolio. List the specific tools you've used and the volume of units you managed, so your resume clears applicant tracking systems before a human ever reads it.
Earn your CMCA before you apply
The Certified Manager of Community Associations credential signals baseline competence to employers and often bumps you past the screening round. If you're still studying, list it as 'in progress' with your expected exam date so recruiters don't overlook your application.
Target portfolios that match your experience
An HOA community and a large master-planned development demand very different skills. Read each job description for portfolio size, unit count, and community type, then highlight the closest match in your resume's summary and bullet points, not just your cover letter.
Apply early to roles that fit
Migrate Mate lists assistant community association manager openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Prepare for scenario-based interview questions
Interviewers frequently ask how you'd handle a delinquent homeowner, a maintenance emergency, or a contentious board meeting. Prepare two or three specific examples from past work that show you resolved a conflict, enforced governing documents, or coordinated a vendor under pressure.
Negotiate scope alongside compensation
Before accepting an offer, clarify the number of communities you'll co-manage, the support staff available, and whether on-call duties rotate. These factors affect workload and burnout far more than base pay alone, and they're often negotiable at the offer stage.
Assistant Community Association Manager Jobs: Frequently Asked Questions
Which companies are hiring the most assistant community association managers?
Associa, FirstService Residential, and RealManage are hiring the most assistant community association managers right now, with openings concentrated in Florida, California, and Illinois, based on current listings on Migrate Mate as of November 2026. Larger community management companies and national HOA management firms tend to post the most consistent volume.
How many assistant community association manager jobs are remote?
About 41% of assistant community association manager openings are fully remote or hybrid as of November 2026, reflecting the hands-on nature of the role. Administrative functions like processing violations, drafting communications, and updating owner records are most likely to be performed remotely, while on-site inspections and board meetings typically require a physical presence.
How do you become an assistant community association manager?
Start by gaining experience in customer service, administrative coordination, or property management, then pursue the Certified Manager of Community Associations credential through the Community Associations Institute. Build familiarity with HOA governing documents, state-specific statutes, and property management software. Many professionals enter through administrative or leasing roles at a management company and move into the assistant manager position after demonstrating reliability and communication skills.
Can you get hired as an assistant community association manager with little experience?
Yes, many employers will hire candidates with strong administrative or customer service backgrounds even without direct HOA experience. Emphasize transferable skills like conflict resolution, vendor coordination, recordkeeping, and working with contracts. Enrolling in a CMCA prep course before you apply signals commitment to the field and can offset a thinner resume in community management specifically.
What does the assistant community association manager interview process look like?
Most hiring processes include an initial phone screen focused on your background and software experience, followed by an in-person or video interview with the community manager or regional director. Expect scenario questions about handling delinquent accounts, responding to resident complaints, and supporting board meetings. Some employers add a brief writing exercise or ask you to review a sample governing document and summarize key points.
Where can I find and apply to assistant community association manager jobs?
You can find and apply to assistant community association manager jobs on Migrate Mate, which lists current openings from across the United States. Search for roles that fit your experience level, portfolio type, and preferred location, then apply directly to each listing that matches what you're looking for.
See All 314+ Assistant Community Association Manager Jobs
Find roles that match your experience and apply in just a few clicks.
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