Assistant Office Manager Jobs

Assistant Office Manager jobs are open across healthcare, finance, real estate, and education, from entry-level coordinator to senior office manager, with specializations in facilities coordination, executive support, and HR administration. Find a role that fits below and apply directly.

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Overview

Open roles2,659+
Top stateCalifornia
Top employerHeartland Dental
Top cityLos Angeles, CA
Work type93% On-site
Top industryHealthcare

Showing 5 of 2,659+ Assistant Office Manager jobs

Assistant Director - Office of Finance and Procurement
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Assistant Director - Office of Finance and Procurement
US Consumer Financial Protection Bureau
Washington, District of Columbia
Program Management
Project & Program Management
Project Management
$190k - $262k/yr
On-Site
Military encouraged

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Office Operations Assistant (OA)
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Office Operations Assistant (OA)
US Agricultural Research Service
Manhattan, Kansas
Administrative & Office Support
Business Operations
Project Management
$41k - $66k/yr
On-Site
Military encouraged

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Medical Office Assistant
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Medical Office Assistant
Glow Healthcare Solutions Inc
Lewisville, Texas
Clinical Support
Healthcare Administration
Medical Specialists
On-Site
High school diploma or GED

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Admin (Office) Assistant / Lab Aide Entry Level
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Admin (Office) Assistant / Lab Aide Entry Level
University of New Mexico
Albuquerque, New Mexico
Healthcare Administration
Patient Services & Wellbeing
Physicians
10,000+

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Dental Front Office Assistant
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Added 1d ago
Dental Front Office Assistant
Affordable Dentures & Implants
Midlothian, Virginia
Customer Service
Healthcare Administration
Patient Services & Wellbeing
5,001-10,000

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Assistant Office Manager Job Market

Who's Hiring

  • Heartland Dental205
  • Aspen Dental96
  • Ascension37
  • Deaconess Health System37
  • State of Florida21

Top Industries Hiring

  • Healthcare & Medical Services
  • Education
  • Hospitality & Tourism
  • Technology & Software

What Employers Look For

The qualifications that appear most often in assistant office manager jobs.

  • Proficiency in Microsoft Office Suite including Word, Excel, and Outlook
  • Two or more years of administrative or office coordination experience
  • Experience scheduling meetings, managing calendars, and coordinating travel
  • Familiarity with office supply procurement and vendor communication
  • Strong written and verbal communication skills for internal and external correspondence
  • Associate or bachelor's degree in business administration or a related field

Tips for Your Assistant Office Manager Job Search

Tailor your resume to office systems

Hiring managers for assistant office managers scan for specific tools: office suite proficiency, scheduling software, and vendor management experience. Name the exact platforms you've used rather than listing generic administrative skills to get past automated screening.

Apply early to roles that fit

Migrate Mate lists assistant office manager openings from across the United States in one place, so you can find roles that match and apply directly to each listing.

Highlight cross-functional coordination wins

Assistant office manager roles require juggling requests from multiple departments at once. Your resume should include at least one example where you coordinated between teams, reduced a process bottleneck, or managed a competing-priority situation with a clear outcome.

Prepare for scenario-based interview questions

Interviewers for this role routinely ask how you'd handle a supply shortage mid-event, a difficult vendor, or a last-minute schedule change. Walk through your reasoning out loud, not just the resolution, to show you can prioritize under pressure.

Certify your project management fundamentals

Many assistant office manager postings now list project management exposure as a requirement. A certificate from a recognized program in office or project administration signals you can handle multi-stakeholder initiatives, not just day-to-day tasks.

Negotiate scope before you negotiate salary

Before accepting an offer, clarify what the assistant office manager role actually owns: budget authority, vendor contracts, and direct reports all vary widely by employer. Knowing the scope upfront lets you negotiate compensation against real responsibilities.

Assistant Office Manager Jobs: Frequently Asked Questions

Which companies are hiring the most assistant office managers?

The most active employers for assistant office managers right now are Heartland Dental, Aspen Dental, and Ascension, and the most openings are in California, Florida, and Texas, based on current listings on Migrate Mate as of November 2026. Healthcare systems, property management firms, and professional services companies tend to post the most volume.

How many assistant office manager jobs are remote?

About 7% of assistant office manager openings are fully remote or hybrid as of November 2026, reflecting the hands-on nature of most office environments. Sub-areas with the most remote flexibility include executive support and administrative coordination roles at fully distributed companies.

How do you become an assistant office manager?

Start by building a foundation in administrative support, scheduling, and business correspondence through entry-level coordinator or receptionist roles. Develop proficiency in office software and document management systems. Take on cross-functional projects that show you can manage competing priorities, then pursue a certificate in office or business administration to strengthen your candidacy for assistant office manager postings.

Can you get hired as an assistant office manager with little experience?

Yes, some employers hire candidates with one to two years of general administrative experience if you can demonstrate strong organizational and communication skills. Emphasize any experience coordinating schedules, handling vendor calls, or supporting a team operationally. Roles at smaller offices and startups are more likely to hire candidates still building their experience than large corporate environments.

What does the assistant office manager interview process look like?

Most employers start with a phone screen focused on your administrative background and availability. A second round typically involves a hiring manager or office director asking scenario-based questions about prioritization, vendor issues, and team communication. Some employers add a brief skills assessment covering scheduling tools or document formatting before extending an offer.

Where can I find and apply to assistant office manager jobs?

You can find and apply to assistant office manager jobs on Migrate Mate, which lists current openings from across the United States. Search the listings to find roles that match your background and location, then apply directly to each one that fits.

See All 2,659+ Assistant Office Manager Jobs

Find roles that match your experience and apply in just a few clicks.

Find Assistant Office Manager Jobs