Position Summary

The Assistant Project Manager supports NELCO construction and installation projects from turnover through final closeout. Working under the direction of a Project Manager, this role coordinates documents, schedules, procurement, costs, field needs, and communication among customers and internal teams. The APM helps deliver radiation shielding and specialty construction work safely, on schedule, within the approved scope and budget, and to NELCO quality standards.

Essential Duties and Responsibilities

• Review project contracts, proposals, drawings, specifications, and estimates during turnover; identify missing information, scope questions, and risks for the Project Manager.
• Develop and update milestone schedules, look-ahead plans, action lists, submittal logs, RFI logs, procurement trackers, and closeout checklists.
• Coordinate engineering, drafting, estimating, purchasing, manufacturing, logistics, field operations, accounting, subcontractors, and vendors to keep deliverables on track.
• Prepare and route submittals, shop drawings, RFIs, product data, samples, and other required documents; track approvals and distribute current information to the field.
• Organize kickoff and coordination meetings, prepare agendas and minutes, document decisions and responsibilities, and follow up on overdue items.
• Communicate project status and constraints with customers, general contractors, architects, engineers, vendors, and NELCO team members under the Project Manager’s direction.
• Support job cost reporting by tracking purchase orders, commitments, labor and material costs, invoices, billing backup, and forecast inputs; flag variances promptly.
• Identify potential scope changes, field conditions, delays, and extra work; assemble notices, quantities, photos, pricing backup, and change order logs for review and approval.
• Coordinate material releases, fabrication milestones, freight, deliveries, storage, and site readiness with purchasing, manufacturing, logistics, and field leaders.
• Support field execution by confirming access, installation sequence, manpower needs, permits, inspections, testing, and customer requirements; escalate obstacles quickly.
• Maintain accurate correspondence and project records, including contracts, approvals, meeting minutes, schedules, daily reports, changes, and current drawing revisions.
• Visit active sites as needed to review progress, document conditions, attend meetings, and help resolve technical, logistical, and schedule issues.
• Reinforce NELCO and site safety programs, required personal protective equipment, quality standards, and incident reporting procedures in coordination with field leadership.
• Coordinate punch list work, inspections, commissioning, turnover packages, as-built records, warranties, and final closeout with the Project Manager and field team.

Leadership and Working Relationships

• Coordinate assigned work and communicate priorities clearly while respecting the Project Manager’s authority for scope, cost, and schedule decisions.
• Build productive relationships across Projects, Engineering, Estimating, Manufacturing, Logistics, Field Operations, Finance, and Sales.
• Follow through on commitments, seek clarification early, and elevate risks with relevant facts and possible solutions.
• Work closely with superintendents and installers to understand field conditions and provide timely documentation and logistical support.

Required Qualifications

• Construction management, engineering, architecture, business, or related education, or equivalent practical construction and project coordination experience.
• Experience in construction operations, field supervision, project coordination, engineering support, or a similar role; specialty construction experience is helpful.
• Ability to organize multiple assignments, maintain accurate records, meet deadlines, and manage changing priorities.
• Ability to read and interpret construction drawings, specifications, schedules, and basic contract and scope documents.
• Working knowledge of submittals, RFIs, procurement, scheduling, job cost records, change documentation, and construction safety, or the capacity to learn quickly.
• Proficiency in Microsoft Excel, Outlook, and Word; ability to use project management, document control, and scheduling systems.
• Clear written and verbal communication, attention to detail, practical problem solving, and a professional approach with customers and field teams.
• Ability to travel to project sites, including occasional overnight travel when required, and meet site access and safety requirements.

Preferred Qualifications

• Experience with radiation shielding, diagnostic imaging, healthcare construction, architectural specialty products, or technically complex installations.
• OSHA 30 or other relevant construction safety training; experience working with union and nonunion field teams.
• Experience with construction scheduling, ERP, estimating, document control, or collaboration platforms.

Core Competencies

Physical Demands and Work Environment

The position requires work in an office environment and at active construction or manufacturing sites. The employee must communicate effectively, use standard office equipment, and move about sites as needed. Site visits may require walking on uneven surfaces, climbing stairs or ladders, wearing required personal protective equipment, and exposure to noise, dust, weather, and other construction conditions. The employee may occasionally lift and carry up to 25 pounds. Reasonable accommodations may be made to enable qualified individuals to perform essential functions.

Additional Information

This description summarizes the position’s primary duties and does not include every responsibility or qualification. Duties, reporting relationships, and assignments may change with business and project needs. NELCO Worldwide is an equal opportunity employer and considers qualified applicants without regard to any characteristic protected by applicable