CodeMax Medical Billing Visa Sponsorship USA
CodeMax Medical Billing operates in the Business Support and Outsourcing space, providing medical billing and administrative services to healthcare providers across the United States. The company has sponsored permanent residence pathways for qualifying professionals, making it a consideration for candidates pursuing long-term work authorization in a specialized support services environment.
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Get Access To All JobsEmployment Status: Full-Time
Location: 7100 Hayvenhurst Ave., Suite 204 Van Nuys, CA 91406
Work Location: On Site
CodeMax Medical Billing is seeking a highly organized, proactive, and strategic Executive Assistant to support the C-Suite. This role goes beyond traditional administrative support — it is a high-impact position responsible for executive coordination, cross-departmental project management, and marketing operations oversight.
The ideal candidate thrives in a fast-paced, growth-oriented environment and operates with discretion, professionalism, and initiative. In addition to supporting the COO, CFO, and CEO, this role will serve as the primary internal liaison to our external marketing agency and assist with marketing research, reporting, and conference logistics.
This is a key position within our organization that requires strong judgment, adaptability, and ownership mindset.
Key Responsibilities
Executive & Strategic Support
- Manage complex executive calendars, scheduling, travel coordination, and meeting preparation.
- Prepare executive briefings, reports, and presentation materials.
- Track and follow up on key initiatives to ensure timely execution.
- Act as liaison between executive leadership and internal teams.
- Support confidential projects and strategic initiatives with discretion.
Cross-Functional Project Management
- Assist in managing high-priority executive initiatives across departments.
- Monitor project timelines, deliverables, and accountability checkpoints.
- Conduct research and compile data to support executive decision-making.
Marketing Operations & Agency Interface
- Serve as primary internal contact for external marketing agency.
- Coordinate marketing campaign timelines, content approvals, and reporting deliverables.
- Assist with market research, competitive analysis, and data collection.
- Track marketing KPIs and prepare summary performance reports for leadership.
- Support website updates, content coordination, and brand initiatives as needed.
Conference & Event Management
- Manage conference registrations, sponsorship coordination, and vendor communications.
- Coordinate travel, lodging, shipping of materials, and on-site logistics.
- Track ROI and post-event performance metrics.
Office & Administrative Oversight
- Support smooth daily office operations.
- Liaise with vendors and manage office logistics as needed.
- Maintain organization-wide communication and administrative systems.
Required Qualifications
- 5+ years of experience supporting senior executives (C-level preferred).
- Strong project management and organizational skills.
- Exceptional written and verbal communication.
- Ability to manage multiple priorities with discretion and professionalism.
- High level of proficiency in Microsoft Office and collaboration platforms.
- Experience coordinating with external vendors or agencies preferred.
Ideal Candidate Traits
- Strategic thinker who anticipates needs before they arise.
- Comfortable operating with autonomy and accountability.
- Strong analytical skills with attention to detail.
- Professional presence and executive-level communication ability.
- Growth-oriented mindset with willingness to take ownership beyond core duties.
Benefits
- Health Insurance
- Vision Insurance
- Dental Insurance
- 401(k) plan with matching contributions
CodeMax is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
CodeMax is a participating employer in the federal E-Verify program.
Employment Status: Full-Time
Location: 7100 Hayvenhurst Ave., Suite 204 Van Nuys, CA 91406
Work Location: On Site
CodeMax Medical Billing is seeking a highly organized, proactive, and strategic Executive Assistant to support the C-Suite. This role goes beyond traditional administrative support — it is a high-impact position responsible for executive coordination, cross-departmental project management, and marketing operations oversight.
The ideal candidate thrives in a fast-paced, growth-oriented environment and operates with discretion, professionalism, and initiative. In addition to supporting the COO, CFO, and CEO, this role will serve as the primary internal liaison to our external marketing agency and assist with marketing research, reporting, and conference logistics.
This is a key position within our organization that requires strong judgment, adaptability, and ownership mindset.
Key Responsibilities
Executive & Strategic Support
- Manage complex executive calendars, scheduling, travel coordination, and meeting preparation.
- Prepare executive briefings, reports, and presentation materials.
- Track and follow up on key initiatives to ensure timely execution.
- Act as liaison between executive leadership and internal teams.
- Support confidential projects and strategic initiatives with discretion.
Cross-Functional Project Management
- Assist in managing high-priority executive initiatives across departments.
- Monitor project timelines, deliverables, and accountability checkpoints.
- Conduct research and compile data to support executive decision-making.
Marketing Operations & Agency Interface
- Serve as primary internal contact for external marketing agency.
- Coordinate marketing campaign timelines, content approvals, and reporting deliverables.
- Assist with market research, competitive analysis, and data collection.
- Track marketing KPIs and prepare summary performance reports for leadership.
- Support website updates, content coordination, and brand initiatives as needed.
Conference & Event Management
- Manage conference registrations, sponsorship coordination, and vendor communications.
- Coordinate travel, lodging, shipping of materials, and on-site logistics.
- Track ROI and post-event performance metrics.
Office & Administrative Oversight
- Support smooth daily office operations.
- Liaise with vendors and manage office logistics as needed.
- Maintain organization-wide communication and administrative systems.
Required Qualifications
- 5+ years of experience supporting senior executives (C-level preferred).
- Strong project management and organizational skills.
- Exceptional written and verbal communication.
- Ability to manage multiple priorities with discretion and professionalism.
- High level of proficiency in Microsoft Office and collaboration platforms.
- Experience coordinating with external vendors or agencies preferred.
Ideal Candidate Traits
- Strategic thinker who anticipates needs before they arise.
- Comfortable operating with autonomy and accountability.
- Strong analytical skills with attention to detail.
- Professional presence and executive-level communication ability.
- Growth-oriented mindset with willingness to take ownership beyond core duties.
Benefits
- Health Insurance
- Vision Insurance
- Dental Insurance
- 401(k) plan with matching contributions
CodeMax is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
CodeMax is a participating employer in the federal E-Verify program.
Job Roles at CodeMax Medical Billing Companies
How to Get Visa Sponsorship in CodeMax Medical Billing Visa Sponsorship USA
Target roles aligned with EB-2 and EB-3 pathways
CodeMax Medical Billing sponsors Green Card categories that reward advanced degrees and skilled experience. Prioritize applications for roles in medical billing, coding, or healthcare administration where these permanent residence pathways are most commonly pursued.
Position yourself as a long-term hire, not a short-term contractor
Business Support and Outsourcing employers sponsor permanent residence when they see retention value. Emphasize stability, specialized expertise, and commitment to the medical billing field in your application materials to signal you're a long-term investment.
Understand that Green Card sponsorship involves a longer timeline
Unlike H-1B sponsorship, EB-2 and EB-3 processes include PERM labor certification, which can take a year or more before the petition stage. Set realistic expectations and engage early with the HR team about their sponsorship process and timelines.
Highlight healthcare operations knowledge in your resume
CodeMax specializes in medical billing for healthcare providers. Candidates with direct experience in revenue cycle management, CPT or ICD coding, or insurance claims processing are better positioned for roles that lead to Green Card sponsorship consideration.
Search verified sponsors before applying broadly
Not every employer in Business Support and Outsourcing will sponsor, even if the job posting doesn't say so. Migrate Mate surfaces verified sponsors so you can filter by real sponsorship history and focus your effort on companies with a confirmed track record.
Ask directly about the sponsorship process during the interview
Employers with an active Green Card sponsorship track record are generally comfortable discussing the process. Asking thoughtful questions about their immigration support, attorney partnerships, and typical timelines signals seriousness and helps you assess fit early.
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Get Access To All JobsFrequently Asked Questions
Does CodeMax Medical Billing sponsor H-1B visas?
Based on available sponsorship records, CodeMax Medical Billing does not have a documented history of sponsoring H-1B visas. The company's sponsorship activity has focused on permanent residence pathways, specifically EB-2 and EB-3 Green Card categories. Candidates who require H-1B sponsorship should clarify the company's current immigration support policy directly with their HR or recruitment team before applying.
What visa types does CodeMax Medical Billing sponsor?
CodeMax Medical Billing's sponsorship history reflects permanent residence support through the EB-2 and EB-3 immigrant visa categories. These pathways are designed for professionals with advanced degrees or skilled work experience. If you're pursuing a Green Card and have a background in medical billing, healthcare administration, or related business support functions, these are the most relevant pathways to ask about.
Which roles at CodeMax Medical Billing are most likely to receive visa sponsorship?
Sponsorship at CodeMax Medical Billing is most likely for specialized roles in medical billing operations, revenue cycle management, and healthcare support services. EB-2 and EB-3 sponsorship tends to go to positions requiring demonstrated expertise or formal credentials in those areas. Generalist or entry-level administrative roles are less commonly associated with Green Card sponsorship at Business Support and Outsourcing companies of this scale.
How do I find open jobs at CodeMax Medical Billing that offer visa sponsorship?
Migrate Mate is the most reliable way to browse verified sponsoring employers in the Business Support and Outsourcing sector, including companies like CodeMax Medical Billing. You can filter by visa type, industry, and sponsorship history to surface roles where Green Card sponsorship is a real possibility, rather than spending time on listings where it's unclear. Applying through a platform that confirms sponsorship track records significantly improves your odds of targeting the right opportunities.
How do I approach the application timeline when targeting Green Card sponsorship at CodeMax Medical Billing?
Green Card sponsorship through EB-2 or EB-3 is a multi-stage process that typically begins with PERM labor certification, which alone can take 12 to 18 months or longer depending on audits and processing backlogs. Factor that into your planning. If you're on a visa with an expiring work authorization window, raise the sponsorship timeline with HR early in the interview process so both sides can assess feasibility before an offer is extended.
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