Project Administrator Jobs at Emory University with Visa Sponsorship

INTRODUCTION

Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community.

ABOUT THE JOB

The Administrator, Department of Family and Preventive Medicine oversees and manages the operational, financial, and strategic functions of the department across all missions delivered by Emory University School of Medicine and Emory Healthcare and plays a key leadership role in advancing departmental goals, optimizing resources, and ensuring operational excellence, including financial performance, regulatory compliance, and staff development.

This critical role serves as the administrative partner to the Department Chair, providing strategic, financial, and operational leadership across the department’s clinical, research, and educational missions. This individual is accountable for the academic administration. The Administrator ensures operational excellence, fiscal sustainability, and alignment with institutional goals, while guiding the department through continued growth in research and educational innovation. This leader has responsibility for:

• Overseeing the business functions of all academic missions, serving as an autonomous leader with departmental decision-making authority, oversight of research portfolio management, teaching program execution, as well as overall budget development and leadership presentation and responsibility.
• The Administrator develops long-term and short-term strategic goals and objectives and ensures that the department operates effectively and efficiently.
• Works closely with the Chair to plan and develop comprehensive Emory Healthcare and Emory University School of Medicine budgets; direct financial planning and analysis; oversee compensation and deployment; prepare and submit capital requests; and direct overall operations.
• Critical accountability for research compliance including, but not limited to effort certification, lab related certifications and other funding source driven policies and requirements.
• Oversight of the alignment and adherence to SOM and accrediting body requirements on teaching activities including LCME, ACGME and others as needed.
• This position reports directly to Chief Business Officer of Emory University School of Medicine and to the Chair, Department of Family and Preventive Medicine.
• Accountability for Emory Healthcare financial functions resides within the Physician Group Practice (PGP) through the President of PGP, the PGP Chief Financial Officer for budgeting and PGP Senior VP for Physician Services for clinical operations.
• Accountability for Emory University School of Medicine academic business functions resides through the Chief Business Officer and Dean in the School of Medicine.

SPECIFIC DUTIES:

1. Strategic Leadership and Departmental Planning
2. Acts as a liaison between clinical, academic, and administrative entities to facilitate coordination and communication.
3. Lead implementation of the department’s multi-year strategic plan encompassing clinical, research, and education missions.
4. Collaborate with the Chair, Vice Chairs, and faculty leaders to align departmental goals with the School of Medicine’s vision and Emory Healthcare priorities.
5. Establish metrics and accountability mechanisms for departmental initiatives, including belonging, engagement, innovation, and mentorship programs.

6. Facilitate annual reviews of progress toward strategic milestones and resource alignment.

7. Fiscal and Operational Oversight

8. Oversee the department’s budget encompassing grant, philanthropic funds, and a portion of clinical budgeting.
9. Assist in the oversight of physician compensation planning and administration in collaboration with SOM and Emory Healthcare leadership.
10. Develop sustainable financial models that reinvest in faculty support, research infrastructure, and clinical modernization.
11. Work with SOM Finance to ensure transparent resource allocation to support consultation and research workflows, indirect cost sharing, and research reinvestment mechanisms.
12. Support faculty leadership in the modernization of laboratory technology, faculty footprint, and operations to enhance quality, safety, and efficiency across clinical sites.

13. Identify and implement process improvements to streamline administrative workflows, reporting, and compliance.

14. Faculty, Staff, and Human Resources Leadership

15. Direct all human resources activities for faculty and staff, including recruitment, onboarding, compensation, performance management, and employee relations.
16. Partner with the Chair, Faculty Affairs and HR to advance formal mentoring programs, faculty career pathways, and leadership development initiatives. Support and risk mitigation faculty issues as needed.
17. Manage faculty affairs processes including appointment, promotion, tenure, and faculty data maintenance in alignment with institutional policy.
18. Foster a culture of collaboration, transparency, and professional growth across all divisions.

19. Ensure compliance with employment law, institutional policy, and equity standards in hiring and promotion.

20. Research and Innovation Support

21. Enable growth of experimental pathology and translational research through strategic administrative support and grant management.
22. Promote innovation in clinical trials, AI, and molecular diagnostics through resource alignment and pilot program support.
23. Support the development of research cores and shared facilities aligned with the department’s long-term vision.
24. Partnership with Chair, comply with all SOM space policies and guidelines including research density.

25. Provide strong leadership and partnership around all research administration issues including effort certification and adherence to all SOM and Emory University research compliance requirements.

26. Educational Administration

27. Ensure programmatic and financial oversight for residency, fellowship, and graduate education programs in work with the Departmental Education leadership.
28. Collaborate with education leadership to enhance program evaluation, accreditation, and trainee satisfaction.

29. Support improvement in systems for evaluations, rotations, and trainee development.

30. Organizational Culture and Engagement

31. Advance initiatives that strengthen departmental cohesion, communication, and morale.
32. Maintain transparent communication during departmental planning processes.
33. Lead a high-performing, largely remote administrative team characterized by autonomy, professionalism, and strong cross-functional collaboration.
34. Demonstrated expertise in strategic planning, complex financial management, and faculty affairs.
35. Proven ability to lead through organizational change and align diverse stakeholders across academic and clinical domains.
36. Exceptional interpersonal, analytical, and communication skills.

KEY RESPONSIBILITIES:

- Plans, coordinates, and is responsible for major administrative and clinical activities including grants and contracts, budget planning, financial analysis, data processing operations, and human resources management for at least one department or major division with multiple locations and at least one health system partner (Ex. Emory Healthcare).
- Serves as an autonomous leader with departmental decision-making authority, including overall budget development and leadership presentation and responsibility, including grant funding.
- Works with departmental leadership to develop, administer and monitor the capital equipment, operations, and personnel budgets.
- Develops plans to ensure that generated clinical revenues increase each year while limiting expenses.
- Works with Department Chair to establish goals and objectives for the department(s); monitors progress towards their achievement.
- Develops and implements various clinical and administrative programs to enhance employees' skills and to improve the effectiveness of existing clinical services.
- Develops new programs to ensure the growth of the department and to meet the changing demands for new services.
- Acts as a liaison between management and other schools/departments concerning clinical activities and issues.
- Ensures required record-keeping is maintained.
- Develops and implements formal training and development programs for staff.
- Performs related responsibilities as required.

Note: Administrators within the Basic Sciences oversee at least two Basic Science Departments with associated employee supervision. Basic Science Administrators may have responsibility for multiple locations and/or School of Medicine academic affiliations (e.g. Georgia Tech).

MINIMUM QUALIFICATIONS:

- Master's degree, preferably in business, finance, or related science field, and seven years of professional business or management experience which includes experience in a clinical or healthcare environment, OR an equivalent combination of experience, education, and training.
- Previous supervisory experience.

PREFERRED QUALIFICATIONS:

- Experience with academic health systems, laboratory medicine operations, or large multi-mission departments.
- Understanding of NIH funding structures, indirect cost management, and clinical–academic partnerships.
- Strategic thinker who balances operational rigor with innovation and relationship-building.
- Demonstrated success in mentoring teams and advancing equity and inclusion.
- Leadership Mindset.
- Commitment to transparency and accountability.
- Strategic agility in the face of institutional change.
- Collaborative and partnership-oriented approach to solving cross-mission challenges.
- Dedication to academic, clinical, and research excellence.

LOCATION:

Note: Position tasks are generally required to be performed in-person at an Emory University location. Remote work from home day options may be granted at department discretion. Emory reserves the right to change remote work status with notice to employee.

Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: 404-727-9867 (V) | 404-712-2049 (TDD).

Emory University is committed to ensuring equal access and providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to seek a reasonable accommodation, please contact the Department of Accessibility Services at accessibility@emory.edu or call 404-727-9877 (Voice) | 404-712-2049 (TDD). We kindly ask that requests be made at least seven business days in advance to allow adequate time for coordination.