Project Administrator Jobs at Medpace with Visa Sponsorship
Project Administrator jobs at Medpace sit at the intersection of clinical research operations and regulatory coordination, supporting trial teams across a highly credentialed, science-driven environment. Medpace has a consistent history of sponsoring work visas for administrative and operational functions within its research organization.
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Get Access To All JobsJOB SUMMARY
We are seeking a strategic and hands-on PMO Leader to build and lead our IT Project Management Office. In this role, you will lead a team of IT Project Managers delivering custom software solutions that support our clinical and business operations, while establishing the standards, processes, and governance that ensure those projects are delivered consistently, transparently, and in compliance with industry regulations. You will partner with IT leadership, business stakeholders, and engineering teams to align project portfolios with organizational priorities and drive measurable improvements in delivery performance.
Responsibilities:
Team Leadership:
- Lead, mentor, and develop a team of IT Project Managers, including hiring, performance management, and career development
- Allocate PM resources across projects based on priorities, complexity, and team capacity
- Foster a culture of accountability, continuous improvement, and collaboration between project management and engineering teams
PMO Governance and Process:
- Establish, document, and maintain project management methodologies, standards, templates, and best practices (Agile, Waterfall, and hybrid approaches)
- Define and enforce project governance, including stage gates, approval processes, change control, and escalation paths
- Ensure software development projects meet regulatory, quality, and data integrity requirements applicable to a CRO environment (e.g., GxP, 21 CFR Part 11, validation requirements)
- Partner with Validation and Quality Assurance teams to align PMO processes with SDLC, computer system validation, and audit-readiness expectations
- Conduct periodic project health checks and audits to confirm adherence to PMO standards
Portfolio Management and Reporting:
- Own the IT project portfolio, including intake, prioritization, and roadmap planning in collaboration with IT and business leadership
- Develop and deliver portfolio dashboards, status reports, and key performance metrics to senior leadership
- Oversee portfolio-level resource forecasting and capacity planning
- Identify cross-project dependencies, risks, and conflicts, and drive resolution at the portfolio level
Strategy and Continuous Improvement:
- Define PMO strategy, goals, and maturity roadmap aligned with IT and corporate objectives
- Select, implement, and administer project and portfolio management tools (e.g., Jira, Azure DevOps, Smartsheet, Microsoft Project)
- Lead post-project reviews and use lessons learned to refine processes and improve delivery outcomes
- Serve as an escalation point for high-risk or high-visibility projects and provide direct project oversight when needed
BASIC QUALIFICATIONS:
- Bachelor's degree in Information Technology, Computer Science, Business Administration, or related field (Master's degree preferred)
- 10+ years of experience in IT project management, including 3+ years in a leadership role managing project managers or a PMO
- Demonstrated experience establishing or maturing PMO processes, governance frameworks, and project standards
- Strong knowledge of software development lifecycle (SDLC) methodologies, including Agile, Waterfall, and hybrid approaches
- Experience managing a portfolio of concurrent software projects, including budgets, resource planning, and risk management
- Proven ability to communicate effectively with executives, business stakeholders, and technical teams
- Strong leadership, coaching, and conflict resolution skills
- Proficiency with project and portfolio management tools and reporting platforms
PREFERRED QUALIFICATIONS:
- PMP, PgMP, PfMP, SAFe, or other relevant certification
- Experience in a Contract Research Organization, pharmaceutical, biotech, or other regulated life sciences environment
- Working knowledge of GxP, 21 CFR Part 11, HIPAA, and computer system validation practices
- Experience overseeing custom, internally developed software projects rather than only vendor/COTS implementations
- Experience with organizational change management and driving adoption of new processes across teams
- Familiarity with portfolio management tools and data visualization/reporting tools (e.g., Power BI, Tableau)
MEDPACE OVERVIEW:
Medpace is a full-service clinical contract research organization (CRO) providing phase I-IV clinical development services to the biotechnology, pharmaceutical, and medical device industries. Our mission is to accelerate the global development of safe and effective medical therapeutics through the advancement of clinical research. We leverage in-country regulatory and therapeutic expertise across all major therapeutic areas including oncology, cardiology, metabolic, endocrinology, central nervous system, and anti-viral and anti-infective. Headquartered in Cincinnati, Ohio, we employ more than 6,500 people across 40+ countries.
WHY MEDPACE?:
When you join Medpace, you become part of an innovative team that brings cutting-edge therapies to market while building a meaningful and rewarding career focused on scientific excellence and improving patient outcomes around the world through continuous learning and cross-functional collaboration.
Purpose-Driven Work
Work alongside physicians, scientists, and industry-leading experts committed to advancing the global development of medical therapeutics through clinical research excellence.
Collaborative Culture
Contribute to an interactive team environment that empowers decision making, creative thinking, and continuous learning through open communication and mutual trust.
Leadership throughout Medpace is both accessible and approachable.
Continuous Growth & Development
Office based environment with on-site mentors.
Defined career paths with clear advancement opportunities.
Industry renowned onboarding and training programs designed to accelerate professional development.
Ongoing training and continuous learning opportunities throughout your career.
An environment that encourages employees to influence change, contribute ideas, and grow quickly.
OTHER EMPLOYEE BENEFITS:
- Competitive compensation programs that recognize and reward performance
- Comprehensive health, wellness, retirement, and PTO benefits
- Office based culture with occasional WFH that provides flexibility for eligible positions after training
- Company-sponsored social events and intramural sports
CINCINNATI HEADQUARTERS EXPERIENCE:
- A modern corporate campus designed to support collaboration and productivity
- Multiple on-site dining options in the heart of Madison Square
- Free on-site parking
- Convenient access to on-site 24-7 fitness and wellness facilities
WHAT TO EXPECT NEXT
A Medpace team member will review your application and if your profile matches our current needs, you will be contacted for an interview. While we review all applications carefully, we are unable to respond to every applicant, and only candidates selected for interviews will be contacted.
JOB SUMMARY
We are seeking a strategic and hands-on PMO Leader to build and lead our IT Project Management Office. In this role, you will lead a team of IT Project Managers delivering custom software solutions that support our clinical and business operations, while establishing the standards, processes, and governance that ensure those projects are delivered consistently, transparently, and in compliance with industry regulations. You will partner with IT leadership, business stakeholders, and engineering teams to align project portfolios with organizational priorities and drive measurable improvements in delivery performance.
Responsibilities:
Team Leadership:
- Lead, mentor, and develop a team of IT Project Managers, including hiring, performance management, and career development
- Allocate PM resources across projects based on priorities, complexity, and team capacity
- Foster a culture of accountability, continuous improvement, and collaboration between project management and engineering teams
PMO Governance and Process:
- Establish, document, and maintain project management methodologies, standards, templates, and best practices (Agile, Waterfall, and hybrid approaches)
- Define and enforce project governance, including stage gates, approval processes, change control, and escalation paths
- Ensure software development projects meet regulatory, quality, and data integrity requirements applicable to a CRO environment (e.g., GxP, 21 CFR Part 11, validation requirements)
- Partner with Validation and Quality Assurance teams to align PMO processes with SDLC, computer system validation, and audit-readiness expectations
- Conduct periodic project health checks and audits to confirm adherence to PMO standards
Portfolio Management and Reporting:
- Own the IT project portfolio, including intake, prioritization, and roadmap planning in collaboration with IT and business leadership
- Develop and deliver portfolio dashboards, status reports, and key performance metrics to senior leadership
- Oversee portfolio-level resource forecasting and capacity planning
- Identify cross-project dependencies, risks, and conflicts, and drive resolution at the portfolio level
Strategy and Continuous Improvement:
- Define PMO strategy, goals, and maturity roadmap aligned with IT and corporate objectives
- Select, implement, and administer project and portfolio management tools (e.g., Jira, Azure DevOps, Smartsheet, Microsoft Project)
- Lead post-project reviews and use lessons learned to refine processes and improve delivery outcomes
- Serve as an escalation point for high-risk or high-visibility projects and provide direct project oversight when needed
BASIC QUALIFICATIONS:
- Bachelor's degree in Information Technology, Computer Science, Business Administration, or related field (Master's degree preferred)
- 10+ years of experience in IT project management, including 3+ years in a leadership role managing project managers or a PMO
- Demonstrated experience establishing or maturing PMO processes, governance frameworks, and project standards
- Strong knowledge of software development lifecycle (SDLC) methodologies, including Agile, Waterfall, and hybrid approaches
- Experience managing a portfolio of concurrent software projects, including budgets, resource planning, and risk management
- Proven ability to communicate effectively with executives, business stakeholders, and technical teams
- Strong leadership, coaching, and conflict resolution skills
- Proficiency with project and portfolio management tools and reporting platforms
PREFERRED QUALIFICATIONS:
- PMP, PgMP, PfMP, SAFe, or other relevant certification
- Experience in a Contract Research Organization, pharmaceutical, biotech, or other regulated life sciences environment
- Working knowledge of GxP, 21 CFR Part 11, HIPAA, and computer system validation practices
- Experience overseeing custom, internally developed software projects rather than only vendor/COTS implementations
- Experience with organizational change management and driving adoption of new processes across teams
- Familiarity with portfolio management tools and data visualization/reporting tools (e.g., Power BI, Tableau)
MEDPACE OVERVIEW:
Medpace is a full-service clinical contract research organization (CRO) providing phase I-IV clinical development services to the biotechnology, pharmaceutical, and medical device industries. Our mission is to accelerate the global development of safe and effective medical therapeutics through the advancement of clinical research. We leverage in-country regulatory and therapeutic expertise across all major therapeutic areas including oncology, cardiology, metabolic, endocrinology, central nervous system, and anti-viral and anti-infective. Headquartered in Cincinnati, Ohio, we employ more than 6,500 people across 40+ countries.
WHY MEDPACE?:
When you join Medpace, you become part of an innovative team that brings cutting-edge therapies to market while building a meaningful and rewarding career focused on scientific excellence and improving patient outcomes around the world through continuous learning and cross-functional collaboration.
Purpose-Driven Work
Work alongside physicians, scientists, and industry-leading experts committed to advancing the global development of medical therapeutics through clinical research excellence.
Collaborative Culture
Contribute to an interactive team environment that empowers decision making, creative thinking, and continuous learning through open communication and mutual trust.
Leadership throughout Medpace is both accessible and approachable.
Continuous Growth & Development
Office based environment with on-site mentors.
Defined career paths with clear advancement opportunities.
Industry renowned onboarding and training programs designed to accelerate professional development.
Ongoing training and continuous learning opportunities throughout your career.
An environment that encourages employees to influence change, contribute ideas, and grow quickly.
OTHER EMPLOYEE BENEFITS:
- Competitive compensation programs that recognize and reward performance
- Comprehensive health, wellness, retirement, and PTO benefits
- Office based culture with occasional WFH that provides flexibility for eligible positions after training
- Company-sponsored social events and intramural sports
CINCINNATI HEADQUARTERS EXPERIENCE:
- A modern corporate campus designed to support collaboration and productivity
- Multiple on-site dining options in the heart of Madison Square
- Free on-site parking
- Convenient access to on-site 24-7 fitness and wellness facilities
WHAT TO EXPECT NEXT
A Medpace team member will review your application and if your profile matches our current needs, you will be contacted for an interview. While we review all applications carefully, we are unable to respond to every applicant, and only candidates selected for interviews will be contacted.
See all Project Administrator Jobs at Medpace
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Project Administrator Jobs at Medpace.
Get Access To All JobsTips for Finding Project Administrator Jobs at Medpace
Align your credentials to clinical research operations
Medpace Project Administrators work directly within CRO trial teams, so framing your background around study coordination, regulatory documentation, or clinical operations will carry more weight than general administrative experience when applying.
Target roles open across multiple Medpace sites
Medpace staffs Project Administrators across several U.S. locations, including Cincinnati. Applying to openings at multiple sites improves your chances significantly, since sponsorship decisions are often tied to specific team hiring timelines rather than a central quota.
Clarify your visa category before your first interview
F-1 OPT and CPT authorizations require employer action on tight timelines. Confirm early whether the specific hiring team has worked with your visa type before, so you and the recruiter can align on USCIS filing windows without surprises late in the process.
Understand how TN status applies to your role
If you hold Canadian or Mexican citizenship, TN classification may be available for Project Administrator roles that require a qualifying degree in a relevant scientific or management field. Confirm the role's educational requirements match a DOL-recognized TN profession before your offer stage.
Prepare documentation for a specialty occupation argument
H-1B eligibility for Project Administrator roles can face USCIS scrutiny if the position appears generalist. Gather documentation showing the role requires a specific degree field, such as life sciences or public health, to support a credible specialty occupation filing.
Use Migrate Mate to find open Project Administrator roles
Filtering for visa-sponsoring employers in clinical research manually is time-consuming. Use Migrate Mate to browse verified Project Administrator openings at Medpace and comparable CROs, so you can focus your applications where sponsorship pathways are already established.
Frequently Asked Questions
Does Medpace sponsor H-1B visas for Project Administrators?
Yes, Medpace sponsors H-1B visas for Project Administrator roles. The key requirement is that the position qualifies as a specialty occupation under USCIS standards, meaning it must require a bachelor's degree or higher in a specific field such as life sciences, public health, or a related discipline. Roles that skew toward general coordination rather than technical research operations can face additional scrutiny during the petition process.
How do I apply for Project Administrator jobs at Medpace?
Applications are submitted through Medpace's careers portal. Before applying, review the job description carefully to confirm the role aligns with your educational background, since Project Administrator qualifications at Medpace typically favor candidates with clinical research, regulatory, or life sciences exposure. You can also browse open Medpace Project Administrator roles filtered by visa sponsorship eligibility directly through Migrate Mate.
Which visa types does Medpace commonly use for Project Administrator roles?
Medpace has sponsored a range of visa categories for administrative and operational roles within its research teams, including H-1B, F-1 OPT, F-1 CPT, TN visa, J-1 visa, and employment-based Green Card pathways such as EB-2 and EB-3. The visa type offered depends on your citizenship, educational background, and the specific requirements of the role you're hired into.
What qualifications does Medpace expect for Project Administrator candidates?
Medpace typically looks for candidates with a bachelor's degree in a life sciences, health, or related field, combined with demonstrated familiarity with clinical trial processes, regulatory documentation, or research operations. Project Administrators at Medpace support active CRO study teams, so experience with study coordination workflows, data management tools, or regulatory submissions strengthens your profile considerably over general administrative backgrounds.
How do I manage visa timing when pursuing a Project Administrator role at Medpace?
Timing depends heavily on your current status. F-1 OPT holders should flag authorization end dates early in the process, since H-1B cap-subject petitions are only filed once per year in April, with an October 1 start date. If your OPT expires before October, a STEM OPT extension or CPT bridge may be necessary. TN and H-1B cap-exempt pathways can move faster. Confirm the timeline with Medpace's HR team as soon as you receive an offer.