Project Administrator Jobs at Medpace with Visa Sponsorship
Project Administrator jobs at Medpace sit at the intersection of clinical research operations and regulatory coordination, supporting trial teams across a highly credentialed, science-driven environment. Medpace has a consistent history of sponsoring work visas for administrative and operational functions within its research organization.
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Get Access To All JobsJOB SUMMARY
Our clinical operations activities are growing rapidly, and we are currently seeking a full-time, office-based Project Coordinators to join our Site Activation and Maintenance (SAM) team. This position works both independently and collaboratively with a team to meet common goals and plays a key role in the clinical trial management and study start-up process at Medpace. If you want to build on your foundational knowledge and take the next step in your clinical research career, then this is the opportunity for you.
Responsibilities:
- Communicate with research sites (doctor's offices, universities, hospitals, etc.) to collect all essential documents required before the site begins to screen patients to participate in the clinical trial;
- Maintain and perform ongoing quality review of trial documents within the Trial Master File (TMF);
- Collect, review, organize, and assemble regulatory start-up submissions (including submissions to Institutional Review Boards (IRB);
- Maintain timelines for study start-up through both internal and external collaboration;
- Gain exposure to multiple therapeutic areas including but not limited to Oncology/Hematology, Cardiovascular, and Metabolic;
- Provide advice and guidance to internal and external team members to ensure compliance with applicable regulations and requirements; and
- Review pertinent regulations and guidance to develop proactive solutions to regulatory issues and challenges.
SITE ACTIVATION & MAINTENANCE (SAM) TRAINING PROGRAM
Medpace training programs are curated to educate and support experienced associates, as well as those that are new to the industry. The SAM Training Program embraces evidence based learning & development models to advance professional learning and employee performance. In the program, you will…
- Complete independent learning modules, interactive exercises, and team workshops through the core curriculum;
- Gain exposure to real-world tasks through a robust mentoring program; and
- Join other professionals revolutionizing efficient and seamless study start-up to advance clinical trials.
QUALIFICATIONS
- Bachelor's degree required (preferably in a Life Sciences field);
- Some experience within the healthcare or clinical research field preferred;
- Excellent organizational and prioritization skills;
- Knowledge of Microsoft Office; and
- Great attention to detail and excellent oral and written communication skills.
TRAVEL: None
MEDPACE OVERVIEW:
Medpace is a full-service clinical contract research organization (CRO). We provide Phase I-IV clinical development services to the biotechnology, pharmaceutical and medical device industries. Our mission is to accelerate the global development of safe and effective medical therapeutics through its scientific and disciplined approach. We leverage local regulatory and therapeutic expertise across all major areas including oncology, cardiology, metabolic disease, endocrinology, central nervous system, anti-viral and anti-infective. Headquartered in Cincinnati, Ohio, employing more than 6,000 people across 40+ countries.
WHY MEDPACE?:
People. Purpose. Passion. Make a Difference Tomorrow. Join Us Today.
The work we’ve done over the past 30+ years has positively impacted the lives of countless patients and families who face hundreds of diseases across all key therapeutic areas. The work we do today will improve the lives of people living with illness and disease in the future.
CINCINNATI PERKS:
- Flexible work environment
- Competitive PTO packages, starting at 20+ days
- Competitive compensation and benefits package
- Company-sponsored employee appreciation events
- Employee health and wellness initiatives
- Community involvement with local nonprofit organizations
- Discounts on local sports games, fitness gyms and attractions
- Modern, ecofriendly campus with an on-site fitness center
- Structured career paths with opportunities for professional growth
- Discounted tuition for UC online programs
AWARDS:
- Named a Top Workplace in 2024 by The Cincinnati Enquirer
- Recognized by Forbes as one of America's Most Successful Midsize Companies in 2021, 2022, 2023 and 2024
- Continually recognized with CRO Leadership Awards from Life Science Leader magazine based on expertise, quality, capabilities, reliability, and compatibility
WHAT TO EXPECT NEXT
A Medpace team member will review your qualifications and, if interested, you will be contacted with details for next steps.
JOB SUMMARY
Our clinical operations activities are growing rapidly, and we are currently seeking a full-time, office-based Project Coordinators to join our Site Activation and Maintenance (SAM) team. This position works both independently and collaboratively with a team to meet common goals and plays a key role in the clinical trial management and study start-up process at Medpace. If you want to build on your foundational knowledge and take the next step in your clinical research career, then this is the opportunity for you.
Responsibilities:
- Communicate with research sites (doctor's offices, universities, hospitals, etc.) to collect all essential documents required before the site begins to screen patients to participate in the clinical trial;
- Maintain and perform ongoing quality review of trial documents within the Trial Master File (TMF);
- Collect, review, organize, and assemble regulatory start-up submissions (including submissions to Institutional Review Boards (IRB);
- Maintain timelines for study start-up through both internal and external collaboration;
- Gain exposure to multiple therapeutic areas including but not limited to Oncology/Hematology, Cardiovascular, and Metabolic;
- Provide advice and guidance to internal and external team members to ensure compliance with applicable regulations and requirements; and
- Review pertinent regulations and guidance to develop proactive solutions to regulatory issues and challenges.
SITE ACTIVATION & MAINTENANCE (SAM) TRAINING PROGRAM
Medpace training programs are curated to educate and support experienced associates, as well as those that are new to the industry. The SAM Training Program embraces evidence based learning & development models to advance professional learning and employee performance. In the program, you will…
- Complete independent learning modules, interactive exercises, and team workshops through the core curriculum;
- Gain exposure to real-world tasks through a robust mentoring program; and
- Join other professionals revolutionizing efficient and seamless study start-up to advance clinical trials.
QUALIFICATIONS
- Bachelor's degree required (preferably in a Life Sciences field);
- Some experience within the healthcare or clinical research field preferred;
- Excellent organizational and prioritization skills;
- Knowledge of Microsoft Office; and
- Great attention to detail and excellent oral and written communication skills.
TRAVEL: None
MEDPACE OVERVIEW:
Medpace is a full-service clinical contract research organization (CRO). We provide Phase I-IV clinical development services to the biotechnology, pharmaceutical and medical device industries. Our mission is to accelerate the global development of safe and effective medical therapeutics through its scientific and disciplined approach. We leverage local regulatory and therapeutic expertise across all major areas including oncology, cardiology, metabolic disease, endocrinology, central nervous system, anti-viral and anti-infective. Headquartered in Cincinnati, Ohio, employing more than 6,000 people across 40+ countries.
WHY MEDPACE?:
People. Purpose. Passion. Make a Difference Tomorrow. Join Us Today.
The work we’ve done over the past 30+ years has positively impacted the lives of countless patients and families who face hundreds of diseases across all key therapeutic areas. The work we do today will improve the lives of people living with illness and disease in the future.
CINCINNATI PERKS:
- Flexible work environment
- Competitive PTO packages, starting at 20+ days
- Competitive compensation and benefits package
- Company-sponsored employee appreciation events
- Employee health and wellness initiatives
- Community involvement with local nonprofit organizations
- Discounts on local sports games, fitness gyms and attractions
- Modern, ecofriendly campus with an on-site fitness center
- Structured career paths with opportunities for professional growth
- Discounted tuition for UC online programs
AWARDS:
- Named a Top Workplace in 2024 by The Cincinnati Enquirer
- Recognized by Forbes as one of America's Most Successful Midsize Companies in 2021, 2022, 2023 and 2024
- Continually recognized with CRO Leadership Awards from Life Science Leader magazine based on expertise, quality, capabilities, reliability, and compatibility
WHAT TO EXPECT NEXT
A Medpace team member will review your qualifications and, if interested, you will be contacted with details for next steps.
See all 33+ Project Administrator Jobs at Medpace
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Project Administrator Jobs at Medpace.
Get Access To All JobsTips for Finding Project Administrator Jobs at Medpace
Align your credentials to clinical research operations
Medpace Project Administrators work directly within CRO trial teams, so framing your background around study coordination, regulatory documentation, or clinical operations will carry more weight than general administrative experience when applying.
Target roles open across multiple Medpace sites
Medpace staffs Project Administrators across several U.S. locations, including Cincinnati. Applying to openings at multiple sites improves your chances significantly, since sponsorship decisions are often tied to specific team hiring timelines rather than a central quota.
Clarify your visa category before your first interview
F-1 OPT and CPT authorizations require employer action on tight timelines. Confirm early whether the specific hiring team has worked with your visa type before, so you and the recruiter can align on USCIS filing windows without surprises late in the process.
Understand how TN status applies to your role
If you hold Canadian or Mexican citizenship, TN classification may be available for Project Administrator roles that require a qualifying degree in a relevant scientific or management field. Confirm the role's educational requirements match a DOL-recognized TN profession before your offer stage.
Prepare documentation for a specialty occupation argument
H-1B eligibility for Project Administrator roles can face USCIS scrutiny if the position appears generalist. Gather documentation showing the role requires a specific degree field, such as life sciences or public health, to support a credible specialty occupation filing.
Use Migrate Mate to find open Project Administrator roles
Filtering for visa-sponsoring employers in clinical research manually is time-consuming. Use Migrate Mate to browse verified Project Administrator openings at Medpace and comparable CROs, so you can focus your applications where sponsorship pathways are already established.
Frequently Asked Questions
Does Medpace sponsor H-1B visas for Project Administrators?
Yes, Medpace sponsors H-1B visas for Project Administrator roles. The key requirement is that the position qualifies as a specialty occupation under USCIS standards, meaning it must require a bachelor's degree or higher in a specific field such as life sciences, public health, or a related discipline. Roles that skew toward general coordination rather than technical research operations can face additional scrutiny during the petition process.
How do I apply for Project Administrator jobs at Medpace?
Applications are submitted through Medpace's careers portal. Before applying, review the job description carefully to confirm the role aligns with your educational background, since Project Administrator qualifications at Medpace typically favor candidates with clinical research, regulatory, or life sciences exposure. You can also browse open Medpace Project Administrator roles filtered by visa sponsorship eligibility directly through Migrate Mate.
Which visa types does Medpace commonly use for Project Administrator roles?
Medpace has sponsored a range of visa categories for administrative and operational roles within its research teams, including H-1B, F-1 OPT, F-1 CPT, TN visa, J-1 visa, and employment-based Green Card pathways such as EB-2 and EB-3. The visa type offered depends on your citizenship, educational background, and the specific requirements of the role you're hired into.
What qualifications does Medpace expect for Project Administrator candidates?
Medpace typically looks for candidates with a bachelor's degree in a life sciences, health, or related field, combined with demonstrated familiarity with clinical trial processes, regulatory documentation, or research operations. Project Administrators at Medpace support active CRO study teams, so experience with study coordination workflows, data management tools, or regulatory submissions strengthens your profile considerably over general administrative backgrounds.
How do I manage visa timing when pursuing a Project Administrator role at Medpace?
Timing depends heavily on your current status. F-1 OPT holders should flag authorization end dates early in the process, since H-1B cap-subject petitions are only filed once per year in April, with an October 1 start date. If your OPT expires before October, a STEM OPT extension or CPT bridge may be necessary. TN and H-1B cap-exempt pathways can move faster. Confirm the timeline with Medpace's HR team as soon as you receive an offer.