Project Administrator Jobs at University of Miami with Visa Sponsorship
Project Administrator jobs at University of Miami sit at the intersection of research, operations, and compliance, supporting grant-funded initiatives across the university's schools and departments. University of Miami has a consistent track record of sponsoring international employees in administrative and project management functions, making it a realistic target for visa-dependent job seekers.
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If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position, please review this tip sheet.
ROLE AND RESPONSIBILITIES
- Develops and maintains strong relationships with internal and external stakeholders, including clients, contractors, vendors, and regulatory bodies.
- Facilitates regular communication and collaboration between stakeholders to ensure alignment with project objectives and expectations.
- Addresses stakeholder concerns promptly and implements effective solutions to enhance project success and stakeholder satisfaction.
- Oversees the entire project life cycle, from initiation to completion, ensuring seamless integration of all project phases.
- Coordinates with cross-functional teams to establish project goals, timelines, and deliverables, ensuring alignment with organizational objectives.
- Implements best practices and methodologies to optimize project workflows, mitigate risks, and drive continuous improvement throughout the project life cycle.
- Defines and monitors key performance indicators (KPIs) to assess project performance and Objectives & Key Results (OKRs) to drive accountability within the project team.
- Establishes clear performance metrics and targets, ensuring timely completion of projects within budget and quality standards.
- Leads regular project reviews and status updates, identifying areas for improvement and implementing corrective actions to achieve key results.
- Provides leadership, guidance, and mentorship to the project management team, fostering a culture of collaboration, innovation, and excellence.
- Develops and implements training programs and professional development initiatives to enhance team capabilities and expertise in construction project management.
- Collaborates with senior leadership to develop and execute strategic plans and initiatives to drive growth, profitability, and operational excellence in construction project management.
- Identifies emerging trends, technologies, and opportunities in the construction industry, recommending innovative solutions and strategies to maintain a competitive edge.
- Ensures internal control oversight and compliance with laws and regulations, safeguarding of assets, compliance with University policies and procedures, reliability of internal and external reporting, and efficiency and effectiveness of operations. Creates an effective control environment, conducts risk assessment, implements and monitors controls.
This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.
CORE QUALIFICATIONS
Education:
Bachelor’s degree in relevant field required
Certification and Licensing:
Refer to department description for applicable certification requirements
Experience:
Minimum 10 years of relevant experience required
Knowledge, Skills and Abilities:
- Strategic Leadership: Commitment to the University's core values, mission and vision. Understands the strategic vision and major initiatives to lead and influence across departments to achieve goals and drive strategic initiatives.
- Operational Transformation: Ability to drive operational efficiency.
- Change Leadership: Ability to lead organizational change initiatives, fostering a culture of innovation and adaptability.
- Financial Stewardship: Ensures fiscal responsibility, and optimization of financial performance.
- Stakeholder Engagement: Engaging and communicating with key stakeholders, building strategic partnerships, and enhancing the university's reputation.
- Innovation: Drives innovation by encouraging/implementing innovative solutions and driving continuous improvement.
- Communication: Ability to influence others, articulate strategic vision, and ensure clear and persuasive communication.
This is a core job profile description and is not reflective of all duties that may be assigned to a specific position in each individual department. The above statements are intended to describe the general nature and primary responsibilities of this core job profile. Specific duties and tasks may vary based upon departmental needs. Other duties may be assigned to the above consistent with the knowledge, skills, and abilities required for the job.
The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.
UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.
The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.
Job Status:
Full time
Employee Type:
Staff
Current Employees:
If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position, please review this tip sheet.
ROLE AND RESPONSIBILITIES
- Develops and maintains strong relationships with internal and external stakeholders, including clients, contractors, vendors, and regulatory bodies.
- Facilitates regular communication and collaboration between stakeholders to ensure alignment with project objectives and expectations.
- Addresses stakeholder concerns promptly and implements effective solutions to enhance project success and stakeholder satisfaction.
- Oversees the entire project life cycle, from initiation to completion, ensuring seamless integration of all project phases.
- Coordinates with cross-functional teams to establish project goals, timelines, and deliverables, ensuring alignment with organizational objectives.
- Implements best practices and methodologies to optimize project workflows, mitigate risks, and drive continuous improvement throughout the project life cycle.
- Defines and monitors key performance indicators (KPIs) to assess project performance and Objectives & Key Results (OKRs) to drive accountability within the project team.
- Establishes clear performance metrics and targets, ensuring timely completion of projects within budget and quality standards.
- Leads regular project reviews and status updates, identifying areas for improvement and implementing corrective actions to achieve key results.
- Provides leadership, guidance, and mentorship to the project management team, fostering a culture of collaboration, innovation, and excellence.
- Develops and implements training programs and professional development initiatives to enhance team capabilities and expertise in construction project management.
- Collaborates with senior leadership to develop and execute strategic plans and initiatives to drive growth, profitability, and operational excellence in construction project management.
- Identifies emerging trends, technologies, and opportunities in the construction industry, recommending innovative solutions and strategies to maintain a competitive edge.
- Ensures internal control oversight and compliance with laws and regulations, safeguarding of assets, compliance with University policies and procedures, reliability of internal and external reporting, and efficiency and effectiveness of operations. Creates an effective control environment, conducts risk assessment, implements and monitors controls.
This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.
CORE QUALIFICATIONS
Education:
Bachelor’s degree in relevant field required
Certification and Licensing:
Refer to department description for applicable certification requirements
Experience:
Minimum 10 years of relevant experience required
Knowledge, Skills and Abilities:
- Strategic Leadership: Commitment to the University's core values, mission and vision. Understands the strategic vision and major initiatives to lead and influence across departments to achieve goals and drive strategic initiatives.
- Operational Transformation: Ability to drive operational efficiency.
- Change Leadership: Ability to lead organizational change initiatives, fostering a culture of innovation and adaptability.
- Financial Stewardship: Ensures fiscal responsibility, and optimization of financial performance.
- Stakeholder Engagement: Engaging and communicating with key stakeholders, building strategic partnerships, and enhancing the university's reputation.
- Innovation: Drives innovation by encouraging/implementing innovative solutions and driving continuous improvement.
- Communication: Ability to influence others, articulate strategic vision, and ensure clear and persuasive communication.
This is a core job profile description and is not reflective of all duties that may be assigned to a specific position in each individual department. The above statements are intended to describe the general nature and primary responsibilities of this core job profile. Specific duties and tasks may vary based upon departmental needs. Other duties may be assigned to the above consistent with the knowledge, skills, and abilities required for the job.
The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.
UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.
The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.
Job Status:
Full time
Employee Type:
Staff
Tips for Finding Project Administrator Jobs at University of Miami
Frame your credentials around grant compliance
University of Miami's Project Administrator roles frequently support federally funded research. Highlight any experience with grant reporting, budget tracking, or regulatory compliance in your resume, as these map directly to what hiring managers are screening for.
Target departments with active research portfolios
Roles under the Office of Research or health-system schools like the Miller School of Medicine tend to have more consistent Project Administrator openings. Prioritizing these units improves your odds of finding a team already familiar with sponsoring international hires.
Confirm LCA wage levels before negotiating
For H-1B sponsorship, your employer files a Labor Condition Application with DOL certifying the offered wage meets prevailing levels. Review the DOL's wage library for Project Administrator roles in the Miami metro area before you reach the offer stage.
Use Migrate Mate to filter open roles by visa type
University of Miami posts Project Administrator positions across multiple departments on a rolling basis. Use Migrate Mate to filter specifically for roles open to H-1B or OPT candidates, so you're not spending time on postings where sponsorship isn't available.
Get your credential evaluation done early
If your degree is from outside the United States, USCIS requires a credential evaluation for H-1B petitions. Request a NACES-approved evaluation before you apply, as processing can take two to four weeks and delays can push back your start date.
Understand how OPT cap-gap protects your timeline
If you're on F-1 OPT and your employer files an H-1B petition before your OPT expires, cap-gap protection extends your work authorization through September 30. Coordinate your University of Miami start date and I-20 end date carefully with your DSO to avoid a gap.
Frequently Asked Questions
Does University of Miami sponsor H-1B visas for Project Administrators?
Yes, University of Miami sponsors H-1B visas for Project Administrator roles. As a large research university, it has established immigration processes and works with legal counsel on petitions. Project Administrator positions typically qualify as specialty occupations given the degree requirements in fields like business administration, public health, or a related discipline.
How do I apply for Project Administrator jobs at University of Miami?
Applications go through the University of Miami's Workday-based careers portal. Search for Project Administrator roles and apply directly. You can also use Migrate Mate to browse open Project Administrator positions at University of Miami filtered by visa sponsorship eligibility, which saves time if you need confirmed sponsorship before applying.
Which visa types are commonly used for Project Administrator roles at University of Miami?
H-1B is the most common pathway for long-term sponsorship of Project Administrators. F-1 OPT and CPT are used for recent graduates during their authorized work period. TN visas are an option for Canadian and Mexican nationals in qualifying administrative roles. J-1 visa is used selectively, often tied to specific research or exchange programs within the university.
What qualifications are expected for Project Administrator positions at University of Miami?
Most Project Administrator roles at University of Miami require a bachelor's degree, often in business administration, public health, or a field aligned with the sponsoring department. Experience with grant management platforms such as Cayuse or Workday, familiarity with federal sponsor requirements like NIH or NSF guidelines, and strong organizational skills are commonly listed in postings.
How do I think about timing when pursuing H-1B sponsorship through University of Miami?
H-1B cap-subject petitions can only be filed once per year, with USCIS opening the registration window in March for an October 1 start date. If you miss the annual lottery cycle, you'd need to remain on OPT, CPT, or another valid status until the next cycle. Universities are cap-exempt employers, so Project Administrators hired into qualifying department roles may be eligible for cap-exempt filing at any time of year.