Project Administrator Jobs at University of Miami with Visa Sponsorship
Project Administrator roles at University of Miami sit at the intersection of research, operations, and compliance, supporting grant-funded initiatives across the university's schools and departments. University of Miami has a consistent track record of sponsoring international employees in administrative and project management functions, making it a realistic target for visa-dependent job seekers.
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Get Access To All JobsCurrent Employees:
If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position, please review this tip sheet.
CORE JOB FUNCTIONS
- Administers complex retirement benefit programs, managing plan options, policy features, and enrollment requirements to ensure accurate service delivery.
- Manages accurate and timely preparation, and submission of compliance reporting/filings in accordance with regulatory deadlines to ensure ongoing adherence to federal, state, and institutional requirements. Communicates effectively with plan participants regarding benefit options and eligibility.
- Processes benefit distributions, loans, and hardship requests in a timely manner, and performs eligibility tracking, vesting calculations, and service credit determinations.
- Manages plan funding processes and maintains accurate plan records, including Summary Plan Descriptions, plan provisions, and amendments.
- Maintains reports, audits, and analyses using advanced analytical tools (formulas, pivot tables, data validation) to support benefits operations. Interprets findings and shares clear insights and recommendations with leadership.
- Analyzes existing systems and processes to recommend, plan, and implement enhancements, and optimizations to improve data accuracy and reporting efficiency.
- Collaborates with HR and Payroll to promote operational efficiencies and reduce administrative costs.
- Contributes to moderately complex projects, such as plan implementations, system upgrades, testing, or process improvement initiatives.
- Assists with employee communications and engagement efforts, as needed.
- Maintains vendor relationships and serves as a liaison between plan sponsors and participants to resolve issues regarding third-party administrators, record-keepers, or trustees.
- Conducts educational sessions and workshops for employees to enhance their understanding of retirement savings, investment options, and financial wellness.
- Supports open enrollment events and related activities.
- Analyzes benefit costs, usage trends, participation rates, and related financial metrics for benefit programs.
- Creates reports and presentations with recommendations to support leadership in planning and evaluating benefit offerings.
- Stays current on industry trends and legislative changes, and recommends necessary policy updates to mitigate organizational risk.
- Adheres to University and unit-level policies and procedures and safeguards University assets.
This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.
CORE QUALIFICATIONS
Education:
Bachelor’s degree in relevant field required
Certification and Licensing:
Refer to department description for applicable certification requirements
Experience:
Minimum 4 years of relevant experience required
Knowledge, Skills and Attitudes:
- Learning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.
- Teamwork: Ability to work collaboratively with others and contribute to a team environment.
- Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.
- Communication: Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders.
DEPARTMENT ADDENDUM
Department Specific Functions
Analytics & Project Tracking: Advanced proficiency in Excel, Power BI, and Smartsheet for reporting, data analysis, and project tracking.
The University of Miami is recognized as one of the nation’s premier research institutions and academic health systems and is among the largest employers in South Florida.
With more than 20,000 faculty and staff, the University is committed to excellence and guided by a mission to positively impact the lives of students, patients, and communities locally and globally.
We are dedicated to fostering a culture where every individual feels valued and empowered to contribute meaningfully. United by shared values, the University community works together to build an environment defined by purpose, collaboration, and service.
The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.
Job Status:
Full time
Employee Type:
Staff
Current Employees:
If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position, please review this tip sheet.
CORE JOB FUNCTIONS
- Administers complex retirement benefit programs, managing plan options, policy features, and enrollment requirements to ensure accurate service delivery.
- Manages accurate and timely preparation, and submission of compliance reporting/filings in accordance with regulatory deadlines to ensure ongoing adherence to federal, state, and institutional requirements. Communicates effectively with plan participants regarding benefit options and eligibility.
- Processes benefit distributions, loans, and hardship requests in a timely manner, and performs eligibility tracking, vesting calculations, and service credit determinations.
- Manages plan funding processes and maintains accurate plan records, including Summary Plan Descriptions, plan provisions, and amendments.
- Maintains reports, audits, and analyses using advanced analytical tools (formulas, pivot tables, data validation) to support benefits operations. Interprets findings and shares clear insights and recommendations with leadership.
- Analyzes existing systems and processes to recommend, plan, and implement enhancements, and optimizations to improve data accuracy and reporting efficiency.
- Collaborates with HR and Payroll to promote operational efficiencies and reduce administrative costs.
- Contributes to moderately complex projects, such as plan implementations, system upgrades, testing, or process improvement initiatives.
- Assists with employee communications and engagement efforts, as needed.
- Maintains vendor relationships and serves as a liaison between plan sponsors and participants to resolve issues regarding third-party administrators, record-keepers, or trustees.
- Conducts educational sessions and workshops for employees to enhance their understanding of retirement savings, investment options, and financial wellness.
- Supports open enrollment events and related activities.
- Analyzes benefit costs, usage trends, participation rates, and related financial metrics for benefit programs.
- Creates reports and presentations with recommendations to support leadership in planning and evaluating benefit offerings.
- Stays current on industry trends and legislative changes, and recommends necessary policy updates to mitigate organizational risk.
- Adheres to University and unit-level policies and procedures and safeguards University assets.
This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.
CORE QUALIFICATIONS
Education:
Bachelor’s degree in relevant field required
Certification and Licensing:
Refer to department description for applicable certification requirements
Experience:
Minimum 4 years of relevant experience required
Knowledge, Skills and Attitudes:
- Learning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.
- Teamwork: Ability to work collaboratively with others and contribute to a team environment.
- Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.
- Communication: Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders.
DEPARTMENT ADDENDUM
Department Specific Functions
Analytics & Project Tracking: Advanced proficiency in Excel, Power BI, and Smartsheet for reporting, data analysis, and project tracking.
The University of Miami is recognized as one of the nation’s premier research institutions and academic health systems and is among the largest employers in South Florida.
With more than 20,000 faculty and staff, the University is committed to excellence and guided by a mission to positively impact the lives of students, patients, and communities locally and globally.
We are dedicated to fostering a culture where every individual feels valued and empowered to contribute meaningfully. United by shared values, the University community works together to build an environment defined by purpose, collaboration, and service.
The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.
Job Status:
Full time
Employee Type:
Staff
See all 25+ Project Administrator at University of Miami jobs
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Get Access To All JobsTips for Finding Project Administrator Jobs at University of Miami Jobs
Frame your credentials around grant compliance
University of Miami's Project Administrator roles frequently support federally funded research. Highlight any experience with grant reporting, budget tracking, or regulatory compliance in your resume, as these map directly to what hiring managers are screening for.
Target departments with active research portfolios
Roles under the Office of Research or health-system schools like the Miller School of Medicine tend to have more consistent Project Administrator openings. Prioritizing these units improves your odds of finding a team already familiar with sponsoring international hires.
Confirm LCA wage levels before negotiating
For H-1B sponsorship, your employer files a Labor Condition Application with DOL certifying the offered wage meets prevailing levels. Review the DOL's wage library for Project Administrator roles in the Miami metro area before you reach the offer stage.
Use Migrate Mate to filter open roles by visa type
University of Miami posts Project Administrator positions across multiple departments on a rolling basis. Use Migrate Mate to filter specifically for roles open to H-1B or OPT candidates, so you're not spending time on postings where sponsorship isn't available.
Get your credential evaluation done early
If your degree is from outside the United States, USCIS requires a credential evaluation for H-1B petitions. Request a NACES-approved evaluation before you apply, as processing can take two to four weeks and delays can push back your start date.
Understand how OPT cap-gap protects your timeline
If you're on F-1 OPT and your employer files an H-1B petition before your OPT expires, cap-gap protection extends your work authorization through September 30. Coordinate your University of Miami start date and I-20 end date carefully with your DSO to avoid a gap.
Project Administrator at University of Miami jobs are hiring across the US. Find yours.
Find Project Administrator at University of Miami JobsFrequently Asked Questions
Does University of Miami sponsor H-1B visas for Project Administrators?
Yes, University of Miami sponsors H-1B visas for Project Administrator roles. As a large research university, it has established immigration processes and works with legal counsel on petitions. Project Administrator positions typically qualify as specialty occupations given the degree requirements in fields like business administration, public health, or a related discipline.
How do I apply for Project Administrator jobs at University of Miami?
Applications go through the University of Miami's Workday-based careers portal. Search for Project Administrator roles and apply directly. You can also use Migrate Mate to browse open Project Administrator positions at University of Miami filtered by visa sponsorship eligibility, which saves time if you need confirmed sponsorship before applying.
Which visa types are commonly used for Project Administrator roles at University of Miami?
H-1B is the most common pathway for long-term sponsorship of Project Administrators. F-1 OPT and CPT are used for recent graduates during their authorized work period. TN visas are an option for Canadian and Mexican nationals in qualifying administrative roles. J-1 is used selectively, often tied to specific research or exchange programs within the university.
What qualifications are expected for Project Administrator positions at University of Miami?
Most Project Administrator roles at University of Miami require a bachelor's degree, often in business administration, public health, or a field aligned with the sponsoring department. Experience with grant management platforms such as Cayuse or Workday, familiarity with federal sponsor requirements like NIH or NSF guidelines, and strong organizational skills are commonly listed in postings.
How do I think about timing when pursuing H-1B sponsorship through University of Miami?
H-1B cap-subject petitions can only be filed once per year, with USCIS opening the registration window in March for an October 1 start date. If you miss the annual lottery cycle, you'd need to remain on OPT, CPT, or another valid status until the next cycle. Universities are cap-exempt employers, so Project Administrators hired into qualifying department roles may be eligible for cap-exempt filing at any time of year.
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