Research Jobs at Emory University with Visa Sponsorship
Research jobs at Emory University span biomedical sciences, public health, social sciences, and clinical studies, with roles ranging from lab-based positions to field and policy research. Emory has a consistent record of sponsoring international researchers across multiple visa categories, making it a strong target for visa-dependent candidates in academia.
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Get Access To All JobsINTRODUCTION
Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community.
ABOUT THE JOB
The School of Nursing, Office of Research Administration is in search of a Pre-Award Research Administrator. This position is fully remote.
KEY RESPONSIBILITIES:
- Manages pre-award activities for an assigned portfolio of grants and contracts within a Research Administration Services (RAS) unit using knowledge of Standard Operating Procedures (SOPs) related to pre-award functions and awareness of federal rules and regulations related to research grant and contract activity.
- Pre-award activities include, but are not limited to, assisting departmental faculty/Principal Investigators (PIs) in the development, preparation, and submission of grant and contract proposals.
- Ensures all applications meet agency and university guidelines and published time tables and deadlines, including management of the Just-In-Time process.
- Ensures proposals are entered and routed in a timely manner for further review.
- Confers with PI and pre-award support staff at collaborating institutions to secure necessary sub-award documents for proposals.
- Assists the PI in the development of budgets and budget justification which includes proofing the budget for inconsistencies and ensuring accuracy.
- Reviews budgets for consistency with sponsor, monitor compliance with agency and University regulations regarding submission; verifies all financial information to include application of the appropriate overhead rate for the project.
- Advises the PI on administrative requirements in preparing proposal submissions.
- Advises PI on budget adjustments and revisions necessary to meet the sponsor requirements.
- Coordinates and reviews certain proposal elements (biosketches and facilities & resources) for consistency, accuracy, and completeness.
- Reviews proposals for consistency with sponsor guidelines on budget, format, font size, page limits excluding narrative content (obtain and review sponsor guidelines).
- Monitors and facilitates proposal process through the routing process in compliance with University procedures and institutional signatures.
- Obtains signatures as needed.
- Monitors proposal status and advises PI on requirements and deadlines associated with research protection protocols.
- Works effectively with other offices (central, school, departments, divisions) on research proposal.
- Performs related responsibilities as required.
MINIMUM QUALIFICATIONS:
- Bachelor's degree and three years of work-related grants and contracts experience OR an equivalent combination of education, training and experience.
- Proficiency with MS Office Suite software.
NOTE: Tasks related to this position can be performed remotely with only occasional visits to an Emory University location. Eastern (EST) time zone business hours may apply. Emory reserves the right to change this status with notice to employee. Emory does not approve as a primary work location in the following states; NJ, AK, and HI, any U.S. Territories or outside of the United States.
Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: 404-727-9867 (V) | 404-712-2049 (TDD).
Emory University is committed to ensuring equal access and providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to seek a reasonable accommodation, please contact the Department of Accessibility Services at accessibility@emory.edu or call 404-727-9877 (Voice) | 404-712-2049 (TDD). We kindly ask that requests be made at least seven business days in advance to allow adequate time for coordination.
INTRODUCTION
Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community.
ABOUT THE JOB
The School of Nursing, Office of Research Administration is in search of a Pre-Award Research Administrator. This position is fully remote.
KEY RESPONSIBILITIES:
- Manages pre-award activities for an assigned portfolio of grants and contracts within a Research Administration Services (RAS) unit using knowledge of Standard Operating Procedures (SOPs) related to pre-award functions and awareness of federal rules and regulations related to research grant and contract activity.
- Pre-award activities include, but are not limited to, assisting departmental faculty/Principal Investigators (PIs) in the development, preparation, and submission of grant and contract proposals.
- Ensures all applications meet agency and university guidelines and published time tables and deadlines, including management of the Just-In-Time process.
- Ensures proposals are entered and routed in a timely manner for further review.
- Confers with PI and pre-award support staff at collaborating institutions to secure necessary sub-award documents for proposals.
- Assists the PI in the development of budgets and budget justification which includes proofing the budget for inconsistencies and ensuring accuracy.
- Reviews budgets for consistency with sponsor, monitor compliance with agency and University regulations regarding submission; verifies all financial information to include application of the appropriate overhead rate for the project.
- Advises the PI on administrative requirements in preparing proposal submissions.
- Advises PI on budget adjustments and revisions necessary to meet the sponsor requirements.
- Coordinates and reviews certain proposal elements (biosketches and facilities & resources) for consistency, accuracy, and completeness.
- Reviews proposals for consistency with sponsor guidelines on budget, format, font size, page limits excluding narrative content (obtain and review sponsor guidelines).
- Monitors and facilitates proposal process through the routing process in compliance with University procedures and institutional signatures.
- Obtains signatures as needed.
- Monitors proposal status and advises PI on requirements and deadlines associated with research protection protocols.
- Works effectively with other offices (central, school, departments, divisions) on research proposal.
- Performs related responsibilities as required.
MINIMUM QUALIFICATIONS:
- Bachelor's degree and three years of work-related grants and contracts experience OR an equivalent combination of education, training and experience.
- Proficiency with MS Office Suite software.
NOTE: Tasks related to this position can be performed remotely with only occasional visits to an Emory University location. Eastern (EST) time zone business hours may apply. Emory reserves the right to change this status with notice to employee. Emory does not approve as a primary work location in the following states; NJ, AK, and HI, any U.S. Territories or outside of the United States.
Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: 404-727-9867 (V) | 404-712-2049 (TDD).
Emory University is committed to ensuring equal access and providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to seek a reasonable accommodation, please contact the Department of Accessibility Services at accessibility@emory.edu or call 404-727-9877 (Voice) | 404-712-2049 (TDD). We kindly ask that requests be made at least seven business days in advance to allow adequate time for coordination.
Tips for Finding Research Jobs at Emory University
Align your credentials to specialty occupation standards
Emory's research roles, particularly in biomedical and public health fields, require a degree directly tied to the position. Confirm your credentials map to the specific research area, not just a general science field, before applying.
Target labs with active external grant funding
Emory PIs with NIH or CDC funding are more likely to initiate H-1B sponsorship because grant budgets explicitly cover visa filing costs. Search NIH Reporter to identify funded Emory labs hiring in your research area.
Clarify sponsorship scope before accepting an offer
Some Emory research positions offer OPT support but stop short of H-1B sponsorship. Ask directly during the offer stage which visa types the department will file for and whether PERM for a Green Card is on the table.
Use Migrate Mate to filter verified Research openings
Not all Emory job postings specify visa sponsorship availability. Use Migrate Mate to browse Research roles at Emory that are confirmed to sponsor international candidates, so you're not guessing from the job description alone.
Understand J-1 limitations before accepting postdoc offers
Emory frequently places postdoctoral researchers on J-1 visas, which carry a two-year home residency requirement for some nationalities. Confirm with USCIS whether your J-1 exchange visitor program triggers that requirement before signing your offer letter.
Time your application around the H-1B cap filing window
If you're transitioning from F-1 OPT to H-1B, USCIS's April 1 filing window means your start date won't be before October 1. Coordinate with Emory's international office well before your OPT expiration to avoid a gap in work authorization.
Frequently Asked Questions
Does Emory University sponsor H-1B visas for Research roles?
Yes, Emory University sponsors H-1B visas for qualifying Research positions. Sponsorship is most common in departments with sustained external grant funding, such as those tied to NIH, CDC, or NSF awards. Your role must meet USCIS's specialty occupation standard, meaning a direct connection between your degree field and the specific research position is required.
How do I apply for Research jobs at Emory University?
Research positions at Emory are posted through Emory's central careers portal, and some lab-specific openings are listed directly on departmental or faculty lab websites. Migrate Mate is the most efficient way to surface Research roles at Emory that are open to international candidates requiring visa sponsorship, filtering out postings that don't support work authorization.
Which visa types does Emory University commonly use for Research positions?
Emory supports a range of visa categories for Research staff. H-1B is the primary work visa for full-time research scientists and analysts. J-1 visa is widely used for postdoctoral and visiting researcher appointments. F-1 OPT and CPT cover students in active degree programs or recent graduates. For longer-term roles, Emory has a track record of supporting EB-2 and EB-3 Green Card pathways, including PERM labor certification.
What qualifications does Emory University expect for Research roles?
Requirements vary by sub-function. Lab-based research positions typically require a bachelor's or master's degree in a relevant science field, with doctoral degrees expected for senior scientist or principal investigator roles. Emory's schools of public health and medicine often prioritize candidates with domain-specific credentials, quantitative methods experience, and familiarity with IRB protocols or federal grant compliance requirements.
How long does the visa sponsorship process take for a Research role at Emory?
Timeline depends on visa type. H-1B standard processing runs three to five months; USCIS premium processing can reduce this to 15 business days for an additional fee. PERM labor certification for a Green Card takes 12 to 18 months on average before the I-140 petition stage begins. Starting conversations with Emory's Office of International Student and Scholar Services as early as possible reduces delays significantly.