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INTRODUCTION

The Administrative Assistant II provides administrative support to the functional areas of the Printing Services department, including working directly with the Director of Printing Services on projects. Tasks include:

Responsibilities:

• Professionally and efficiently executing Cameron University’s commitment to student success
• Establishing and maintaining effective work relations between the department and students, faculty, staff and the general public
• Greeting customers, answering phone calls and emails, relaying messages, and taking necessary action or referrals for resolution
• Responsible for efficient functioning of office, such as maintaining office files and records; processing accounts payable and receivables; filing and general administrative tasks; preparing and submitting customer invoices; coding, posting and receipt of payments; preparing and coordinating deposit activities; performing all accounting deposits; monitoring customer accounts; checking, verifying and processing invoices; sorting, coding and entering accounts payable data and journal entries; balancing and reconciling reports and accounts; and reviewing and reconciling invoices and statements against purchase orders
• Preparing information for university financial reports
• Providing administrative support, including maintaining vendor accounts and operating a copier
• Assisting with development, implementation, and compliance of department policies and procedures
• Assisting with preparation and maintenance of the department budget
• Preparing requisitions and purchase orders, and documenting credit card expenditures
• Processing all departmental mail
• Maintaining inventory of supplies and equipment
• Assisting with supervising part-time student workers
• Assisting with internal calendars and schedules
• Other duties as assigned relating to the operation of the department

MINIMUM QUALIFICATIONS:

• High school degree or equivalent
• Detail-oriented and organized
• Friendly, welcoming, positive and a team player
• Excellent customer service skills, judgment and integrity
• Strong interpersonal and communication skills
• Ability to prioritize, coordinate, and complete multiple, complex tasks
• Proficient in the use of MSOffice, QuickBooks, Excel, Publisher, Access, PowerPoint and databases
• Familiarity with bookkeeping and basic accounting procedures
• Demonstrated ability to work with online software/applications

PREFERRED QUALIFICATIONS:

• Associate degree or relevant certification or experience
• 2-4 years administrative and accounting experience
• Familiarity in InDesign, Photoshop and Illustrator software
• Experience in using a digital press and bindery equipment

EEO/AA Employer/Vets/Disability