Legal Administrative Assistant Jobs at Jobot with Visa Sponsorship
Jobot places Legal Administrative Assistants across law firms, corporate legal departments, and staffing engagements nationwide. The company has a track record of working with international candidates and has sponsored work visas for this function, making it a realistic target if you need sponsorship.
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Get Access To All JobsINTRODUCTION
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Job details
- Hybrid work schedule! Great benefits!
- Salary: $80,000 - $105,000 per year
A bit about us:
We are a prominent national law firm offers a comprehensive suite of legal services, establishing itself as a leader in complex litigation, digital assets and data management, and sophisticated tax law practices. The firm has earned a reputation for their involvement in high-profile cases. Committed to delivering exceptional client service and embracing innovation, this firm strategically employs advanced technology and maintains a keen awareness of the dynamic legal environment to effectively serve a broad spectrum of clients across diverse industries.
Why join us?
- Medical/Dental/Vision
- Life and AD&D insurance
- PTO
- Short and long term disability
- Parental leave
- Hybrid work schedule
Job Details
We are on the hunt for a highly skilled, experienced, and motivated Litigation Legal Administrative Assistant to join our dynamic team. This permanent role offers the opportunity to work on high-profile cases and use your exceptional skills to support our legal team. The successful candidate will be responsible for a variety of tasks, including preparing legal documents, preparing for hearings and trials, and managing case files. This role is best suited for someone with a keen eye for detail, excellent organizational skills, and the ability to work under pressure.
Responsibilities:
1. Prepare and format legal and management reports.
2. Manage all aspects of legal and document preparation.
3. Coordinate and manage calendars for team members, including scheduling appointments, depositions, hearings, and trials.
4. Assist with trial preparations, including organizing exhibits, files, and all other supporting documents.
5. Draft and proofread correspondence, court papers, and other legal and non-legal documents.
6. Communicate with clients, opposing counsel, judicial administrative staff, and other relevant parties as necessary.
7. Maintain electronic and paper files in compliance with current policies and procedures.
8. Utilize case management system, billing system (3E or Elite experience preferred), transcription, and other types of software to complete assignments.
9. Perform other administrative duties as assigned.
Qualifications
1. Minimum of 5 years of experience as a Litigation Legal Admin Assistant.
2. Knowledge and understanding of procedures and terminology for litigation, experience with commercial litigation preferred.
3. Proven experience in hearing and trial preparation.
4. Exceptional skills in drafting and formatting various legal documents.
5. Proficient in MS Office Suite and legal research software.
6. Excellent written and verbal communication skills.
7. High level of professionalism and confidentiality.
8. Exceptional organizational skills and attention to detail.
9. Ability to work under pressure and meet deadlines.
10. Ability to manage multiple tasks and priorities in a fast-paced environment.
11. Strong interpersonal skills and the ability to work effectively in a team-oriented setting.
This is a unique opportunity to bring your skills, knowledge, and experience to a role where you can make a significant impact. If you are passionate about the legal field and are ready to take on challenging and diverse cases, we would love to hear from you. Interested in hearing more? Easy Apply now by clicking the "Easy Apply" button.
Want to learn more about this role and Jobot?
Click our Jobot logo and follow our LinkedIn page!
INTRODUCTION
Want to learn more about this role and Jobot? Click our Jobot logo and follow our LinkedIn page!
Job details
- Hybrid work schedule! Great benefits!
- Salary: $80,000 - $105,000 per year
A bit about us:
We are a prominent national law firm offers a comprehensive suite of legal services, establishing itself as a leader in complex litigation, digital assets and data management, and sophisticated tax law practices. The firm has earned a reputation for their involvement in high-profile cases. Committed to delivering exceptional client service and embracing innovation, this firm strategically employs advanced technology and maintains a keen awareness of the dynamic legal environment to effectively serve a broad spectrum of clients across diverse industries.
Why join us?
- Medical/Dental/Vision
- Life and AD&D insurance
- PTO
- Short and long term disability
- Parental leave
- Hybrid work schedule
Job Details
We are on the hunt for a highly skilled, experienced, and motivated Litigation Legal Administrative Assistant to join our dynamic team. This permanent role offers the opportunity to work on high-profile cases and use your exceptional skills to support our legal team. The successful candidate will be responsible for a variety of tasks, including preparing legal documents, preparing for hearings and trials, and managing case files. This role is best suited for someone with a keen eye for detail, excellent organizational skills, and the ability to work under pressure.
Responsibilities:
1. Prepare and format legal and management reports.
2. Manage all aspects of legal and document preparation.
3. Coordinate and manage calendars for team members, including scheduling appointments, depositions, hearings, and trials.
4. Assist with trial preparations, including organizing exhibits, files, and all other supporting documents.
5. Draft and proofread correspondence, court papers, and other legal and non-legal documents.
6. Communicate with clients, opposing counsel, judicial administrative staff, and other relevant parties as necessary.
7. Maintain electronic and paper files in compliance with current policies and procedures.
8. Utilize case management system, billing system (3E or Elite experience preferred), transcription, and other types of software to complete assignments.
9. Perform other administrative duties as assigned.
Qualifications
1. Minimum of 5 years of experience as a Litigation Legal Admin Assistant.
2. Knowledge and understanding of procedures and terminology for litigation, experience with commercial litigation preferred.
3. Proven experience in hearing and trial preparation.
4. Exceptional skills in drafting and formatting various legal documents.
5. Proficient in MS Office Suite and legal research software.
6. Excellent written and verbal communication skills.
7. High level of professionalism and confidentiality.
8. Exceptional organizational skills and attention to detail.
9. Ability to work under pressure and meet deadlines.
10. Ability to manage multiple tasks and priorities in a fast-paced environment.
11. Strong interpersonal skills and the ability to work effectively in a team-oriented setting.
This is a unique opportunity to bring your skills, knowledge, and experience to a role where you can make a significant impact. If you are passionate about the legal field and are ready to take on challenging and diverse cases, we would love to hear from you. Interested in hearing more? Easy Apply now by clicking the "Easy Apply" button.
Want to learn more about this role and Jobot?
Click our Jobot logo and follow our LinkedIn page!
See all 31+ Legal Administrative Assistant at Jobot jobs
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Get Access To All JobsTips for Finding Legal Administrative Assistant Jobs at Jobot Jobs
Tailor your resume for legal admin specifics
Jobot's legal admin roles consistently require document management, e-filing, and legal research support. Align your resume to these functions explicitly rather than listing generic administrative tasks. Hiring managers here scan for courtroom familiarity and legal software proficiency.
Confirm sponsorship willingness before applying
Jobot operates as a staffing intermediary, so the end client law firm or legal department ultimately decides on sponsorship. Ask your Jobot recruiter upfront which placements are direct-hire versus contract, since H-1B sponsorship typically only comes with permanent direct-hire offers.
Understand how TN eligibility applies here
If you hold Canadian or Mexican citizenship, TN status may not cover Legal Administrative Assistant roles depending on how the position is classified. Verify with your recruiter whether the specific job title and duties qualify under an eligible TN category before banking on that pathway.
Time your F-1 OPT application before your graduation date
USCIS recommends filing your OPT application up to 90 days before your program end date. If you plan to join Jobot on OPT, submit your I-765 early enough that your EAD arrives before you need to start. Jobot has placed candidates on OPT for legal admin functions.
Use Migrate Mate to filter Jobot legal admin openings
Jobot posts legal administrative roles across multiple cities simultaneously, and not all listings flag visa sponsorship clearly. Use Migrate Mate to filter Jobot's open roles by sponsorship type so you focus only on positions where your visa status is a realistic fit.
Request a written sponsorship commitment before resigning
Once Jobot extends an offer that includes H-1B sponsorship, get the sponsorship terms documented before leaving any current employer. The H-1B cap filing window opens in March, and missing it by weeks means waiting a full additional year.
Legal Administrative Assistant at Jobot jobs are hiring across the US. Find yours.
Find Legal Administrative Assistant at Jobot JobsFrequently Asked Questions
Does Jobot sponsor H-1B visas for Legal Administrative Assistants?
Jobot has sponsored H-1B visas for Legal Administrative Assistant roles, though sponsorship availability depends on whether the position is a direct-hire placement versus a short-term contract. Because Jobot acts as a staffing intermediary, the sponsoring employer is often the end client. Ask your recruiter explicitly whether the role you are interviewing for is eligible for H-1B sponsorship before advancing in the process.
How do I apply for Legal Administrative Assistant jobs at Jobot?
You can apply directly through Jobot's website or browse their sponsored openings on Migrate Mate, which filters listings by visa type so you only see roles that match your work authorization needs. Jobot recruiters move quickly, so submitting a tailored resume that highlights legal-specific skills like e-filing, docket management, and legal research gives your application the best chance of a fast response.
Which visa types are commonly used for Legal Administrative Assistant roles at Jobot?
Jobot has worked with candidates on H-1B, F-1 OPT, and TN visas for Legal Administrative Assistant positions. F-1 OPT is the most accessible entry point for recent graduates since it does not require employer sponsorship at the time of hire. H-1B and TN typically come into play for direct-hire placements where the end client is willing to commit to a longer-term sponsorship arrangement.
What qualifications does Jobot look for in Legal Administrative Assistant candidates?
Jobot's legal admin postings generally require experience with legal document preparation, case management software, and court or agency e-filing systems. Familiarity with platforms like Clio, iManage, or federal PACER is frequently listed. A paralegal certificate or an associate degree in legal studies strengthens your profile, though Jobot also places candidates who built equivalent experience through prior law firm roles without a formal credential.
How long does the visa sponsorship process take for a Jobot legal admin role?
Timeline depends heavily on which visa pathway applies. F-1 OPT authorization from USCIS takes approximately three to five months from application, so file well before your program ends. H-1B petitions are subject to the annual lottery in March, with employment starting no earlier than October 1 of the same year. TN status for eligible Canadian citizens can be processed at the border on the day of travel, making it the fastest option if the role qualifies.
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