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ROLE AND RESPONSIBILITIES

The Engineering Grant Development Manager advances externally funded research in the College of Engineering by partnering with faculty to identify funding opportunities, develop proposal plans, and prepare competitive proposals to federal, foundation, industry, and other sponsors. The position provides grantsmanship consultation, substantive editing of faculty-generated proposal narratives, development of supporting proposal documents, and coordination of complex multidisciplinary and multi-institutional submissions. The specialist proactively works with faculty to develop funding strategies, coordinates proposal budgets and administrative requirements with the Associate Dean for Research and Office of Research and Sponsored Programs, and maintains current knowledge of sponsor requirements and research-development practices. The position also supports faculty research planning and selected College-level activities related to sponsored-project effort and salary recovery.

Duties and Responsibilities

1. Faculty Proposal Development, Editing, and Grantsmanship: Partner with faculty investigators in the development of competitive research proposals. Review faculty-generated aims, objectives, technical narratives, and research approaches and provide substantive recommendations to improve organization, clarity, consistency, responsiveness to sponsor requirements, and overall presentation. Assist faculty in interpreting solicitations and review criteria and in organizing proposal content to communicate the significance, impact, feasibility, and relevance of the proposed work effectively. Draft and develop supporting proposal materials as appropriate, including project summaries, broader impacts or impact statements, management plans, facilities and resources descriptions, institutional information, letters and related documents, and other nontechnical or administrative proposal components.

2. Proactive Faculty Research Development and Proposal Planning: Develop and maintain knowledge of College faculty research programs, expertise, funding histories, and emerging research directions in order to provide proactive research-development support. Meet regularly with faculty to discuss prospective funding opportunities and proposal plans, including meeting with Assistant Professors at least once each semester to develop and update individualized proposal-development plans. Identify potential funding pathways, anticipated proposal timelines, collaborators, and other resources needed to support faculty funding strategies. Encourage appropriate proposal activity and follow through with faculty on identified opportunities rather than functioning solely in response to faculty requests. Identify external and internal grant-writing seminars, sponsor workshops, webinars, and other professional-development opportunities relevant to faculty and communicate these opportunities to appropriate investigators.

3. Large and Collaborative Proposal Coordination: Coordinate the development of large, multidisciplinary, multi-investigator, center-scale, training, instrumentation, and multi-institutional proposals. Develop and manage proposal timelines, internal deadlines, document assignments, required components, meetings, collaborator materials, institutional information, and submission checklists. Coordinate College administrative activities associated with these proposals and maintain communication among investigators, departments, external collaborators, and relevant university offices. Integrate proposal components and monitor progress toward submission deadlines.

4. Pre-Award Budget and Administrative Coordination: Work with faculty investigators to develop proposal scope within sponsor budget limitations and available institutional resources. Prepare and maintain College proposal budget worksheets and work with faculty and the Associate Dean for Research to identify and address cost-sharing, matching, equipment, personnel, and other institutional resource needs. Initiate proposal records in Kuali and provide budget, scope, and other proposal information to the Office of Research and Sponsored Programs for development of the institutional budget, completion of required internal documentation, institutional review, and final submission. Assist investigators with budget justifications, collaborator and subrecipient information, institutional proposal materials, and other pre-award requirements. Coordinate with ORSP while maintaining a clear distinction between College proposal-development responsibilities and ORSP’s institutional submission and compliance responsibilities.

5. Funding Opportunities and Sponsor Strategy: Identify, evaluate, and communicate federal, foundation, industry, and other external funding opportunities that align with faculty expertise and College research priorities. Match targeted opportunities with appropriate faculty and facilitate formation of interdisciplinary teams when appropriate. Maintain familiarity with sponsor priorities, funding mechanisms, proposal requirements, and emerging research initiatives. When appropriate, assist faculty in preparing for interactions with program officers and in developing concept papers, white papers, letters of intent, or similar preliminary materials.

6. Sponsored-Research Effort Coordination and Research Office Resources: Interface with College faculty, university post-award personnel, and College business managers regarding faculty effort supported by existing sponsored projects. Assist faculty and the Associate Dean for Research in monitoring planned sponsored effort and identifying opportunities or issues related to appropriate salary recovery. Maintain proposal-development resources, templates, sponsor guidance, institutional information, and other Research Office materials needed to support efficient proposal development. Maintain current professional knowledge through relevant continuing education and participation in the research-development and research-administration communities.

BASIC QUALIFICATIONS

• Bachelor’s degree in Engineering, physical or life sciences, scientific or technical communication, English, communications, research administration, or a related field.
• 4-5 years related experience
• Demonstrated experience supporting the development, writing, editing, or coordination of scientific or technical research proposals.
• Exceptional written communication and editing skills, including demonstrated ability to improve the organization, clarity, consistency, and persuasiveness of complex scientific and technical material.
• Ability to review faculty-generated technical proposal narratives critically while respecting the Principal Investigator’s responsibility for scientific content and direction.
• Demonstrated ability to draft high-quality supporting proposal documents and nontechnical proposal components.
• Working knowledge of federal research proposal development and pre-award requirements, including sponsor policies, application requirements, proposal components, budget requirements, submission processes, and pre-award compliance considerations.
• Demonstrated familiarity with National Science Foundation (NSF) and National Institutes of Health (NIH) proposal and pre-award requirements.
• Ability to interpret funding opportunity announcements, solicitations, sponsor policies, and review criteria and translate those requirements into effective proposal-development plans and timelines.
• Demonstrated project-management skills and ability to coordinate complex proposals involving multiple investigators, institutions, and administrative units.
• Working knowledge of research proposal budgeting sufficient to assist investigators in aligning project scope, personnel, and other resources with sponsor budget constraints.
• Ability to manage multiple projects and fixed sponsor deadlines simultaneously while maintaining accuracy and attention to detail.
• Ability to establish productive working relationships with faculty across diverse engineering and scientific disciplines.
• Ability to coordinate and influence faculty and collaborative teams without supervisory authority.
• Strong interpersonal skills, professional judgment, initiative, diplomacy, discretion, and service orientation.
• Proficiency with contemporary word-processing, spreadsheet, presentation, collaborative document-development, and project-management tools.

PREFERRED QUALIFICATIONS

• Master’s degree in Engineering, physical or life sciences, scientific or technical communication, English, communications, research administration, or a related field.
• 6-7 years of related experience
• Professional development, certificate programs, or credentials in research development, research administration, grantsmanship, or project management. Examples include:
• Certified Pre-Award Research Administrator (CPRA)
• Certified Research Administrator (CRA)
• Grant Professional Certified (GPC)
• SRA International pre-award, research project management, or related certificate/professional-development programs
• Professional development through SRA International (SRAI), NORDP, or NCURA
• Relevant project-management training or certification
• Familiarity with proposal and pre-award requirements of additional federal research sponsors relevant to engineering, including the Department of Energy (DOE), Department of Defense (DoD), Department of Transportation (DOT), and National Aeronautics and Space Administration (NASA).
• Knowledge of federal research-administration requirements, including 2 CFR 200/Uniform Guidance and related pre-award requirements applicable to federally sponsored research.
• Experience with Research.gov, Grants.gov, eRA Commons/ASSIST, Kuali, and other sponsor- or institution-specific electronic research-administration systems.
• Experience developing or coordinating large, multidisciplinary, multi-investigator, multi-institutional, center-scale, training, or major instrumentation proposals.
• Experience assisting investigators with proposal budgets, budget justifications, cost-sharing requirements, subrecipient materials, and institutional commitments.
• Experience proactively identifying funding opportunities based on individual faculty research portfolios.
• Experience developing individualized funding or proposal plans with faculty investigators, particularly early-career faculty.
• Experience developing concept papers, white papers, letters of intent, or other materials supporting sponsor engagement.
• Familiarity with strategies for faculty interactions with federal program officers and interpretation of sponsor research priorities.
• Experience coordinating internal proposal review or obtaining and incorporating external review of proposals.
• Experience working with sponsored-project effort, salary recovery, or related coordination between faculty, research administration, and business offices.
• Experience in higher-education research development, sponsored programs, or an academic research environment.
• Active or previous participation in professional organizations such as SRA International, NORDP, or NCURA, or demonstrated participation in comparable continuing professional education.

LOCATION

Department College of Engineering

Posting Date

10/13/2026

Closing Date

Special Instructions to Applicants

EEO Statement

It is the policy of Marquette University to provide equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other applicable federal or state-protected classification.

Required Documents

• Resume
• Cover Letter/Letter of Application

Optional Documents

• Unofficial Transcripts
• References