Administrative Assistant Jobs at Mass General Brigham with Visa Sponsorship
Mass General Brigham hires Administrative Assistants across its hospital network and research divisions, supporting clinical operations, scheduling, and departmental coordination. The organization has a consistent track record of H-1B sponsorship for qualified administrative professionals, making it a realistic target for international candidates with the right credentials.
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Get Access To All JobsINTRODUCTION
Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.
ROLE AND RESPONSIBILITIES
This position is responsible for providing high-level administrative support to the executive and management teams. This role involves managing schedules, coordinating meetings, handling correspondence, and performing various clerical duties. The position is critical in ensuring efficient office operations and may also lead junior administrative staff.
- Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
- Prepare, review, and edit reports, presentations, and other documents.
- Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
- Organize and maintain office files, both electronic and physical.
- Schedule, coordinate, and facilitate meetings, including preparing agendas, taking minutes, and following up on action items.
- Arrange logistics for internal and external meetings, including room bookings and catering.
- Serve as the primary point of contact between executives and internal/external stakeholders.
- Draft and distribute memos, announcements, and other communications as directed.
- Oversee office supplies inventory, ordering, and distribution.
- Ensure office equipment is properly maintained and serviced.
- Coordinate with IT for technical support and equipment needs.
- Assist in the planning and execution of special projects and events.
- Monitor project timelines and ensure deadlines are met.
BASIC QUALIFICATIONS
Education
High School Diploma or Equivalent required or Associate's Degree Business Administration preferred or Associate's Degree Related Field of Study preferred
Experience
Experience in an administrative role, preferably in a healthcare setting 5-7 years required and Experience supporting senior-level staff 1-2 years preferred
Knowledge, Skills and Abilities
- Strong organizational and multitasking abilities.
- Ability to work independently with minimal supervision.
- Strong attention to detail and problem-solving skills.
- Familiarity with hospital administration processes and healthcare regulations.
- Professional demeanor and ability to interact effectively with all levels of staff.
ADDITIONAL JOB DETAILS (IF APPLICABLE)
Exceptional computer skills: MS Office including Word, Excel, PowerPoint, Teams, e-mail (drafting professional letters), Internet, spreadsheets, and scheduling.
Remote Type
Onsite
Work Location
55 Fruit Street
Scheduled Weekly Hours
40
Employee Type
Regular
Work Shift
Day (United States of America)
Pay Range
$20.84 - $29.79/Hourly
Grade
4
At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.
EEO Statement:
1200 The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.
Mass General Brigham Competency Framework
At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.
INTRODUCTION
Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.
ROLE AND RESPONSIBILITIES
This position is responsible for providing high-level administrative support to the executive and management teams. This role involves managing schedules, coordinating meetings, handling correspondence, and performing various clerical duties. The position is critical in ensuring efficient office operations and may also lead junior administrative staff.
- Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
- Prepare, review, and edit reports, presentations, and other documents.
- Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
- Organize and maintain office files, both electronic and physical.
- Schedule, coordinate, and facilitate meetings, including preparing agendas, taking minutes, and following up on action items.
- Arrange logistics for internal and external meetings, including room bookings and catering.
- Serve as the primary point of contact between executives and internal/external stakeholders.
- Draft and distribute memos, announcements, and other communications as directed.
- Oversee office supplies inventory, ordering, and distribution.
- Ensure office equipment is properly maintained and serviced.
- Coordinate with IT for technical support and equipment needs.
- Assist in the planning and execution of special projects and events.
- Monitor project timelines and ensure deadlines are met.
BASIC QUALIFICATIONS
Education
High School Diploma or Equivalent required or Associate's Degree Business Administration preferred or Associate's Degree Related Field of Study preferred
Experience
Experience in an administrative role, preferably in a healthcare setting 5-7 years required and Experience supporting senior-level staff 1-2 years preferred
Knowledge, Skills and Abilities
- Strong organizational and multitasking abilities.
- Ability to work independently with minimal supervision.
- Strong attention to detail and problem-solving skills.
- Familiarity with hospital administration processes and healthcare regulations.
- Professional demeanor and ability to interact effectively with all levels of staff.
ADDITIONAL JOB DETAILS (IF APPLICABLE)
Exceptional computer skills: MS Office including Word, Excel, PowerPoint, Teams, e-mail (drafting professional letters), Internet, spreadsheets, and scheduling.
Remote Type
Onsite
Work Location
55 Fruit Street
Scheduled Weekly Hours
40
Employee Type
Regular
Work Shift
Day (United States of America)
Pay Range
$20.84 - $29.79/Hourly
Grade
4
At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.
EEO Statement:
1200 The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.
Mass General Brigham Competency Framework
At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.
See all 102+ Administrative Assistant at Mass General Brigham jobs
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Get Access To All JobsTips for Finding Administrative Assistant Jobs at Mass General Brigham Jobs
Align your credentials with healthcare administrative standards
Mass General Brigham administrative roles often require familiarity with medical terminology, HIPAA compliance, and electronic health record systems like Epic. Certifying or documenting this experience before you apply strengthens your case as a sponsorship-worthy candidate.
Target postings tied to specific clinical departments
MGB's administrative openings vary significantly by department. Roles supporting research, oncology, or neurology divisions tend to have more complex coordination responsibilities, which can better support a specialty occupation argument in an H-1B petition.
Browse open Administrative Assistant roles on Migrate Mate
Migrate Mate filters job listings by visa sponsorship history, so you can see which Mass General Brigham administrative openings come from departments with a pattern of sponsoring international hires rather than guessing from a generic job board.
Raise sponsorship early in the recruiter conversation
MGB's HR teams manage high application volumes. Disclosing your visa status in your initial outreach or cover letter lets the right internal stakeholders confirm sponsorship eligibility before you invest time in multiple interview rounds.
Understand the H-1B cap and timing constraints
The H-1B has an annual cap with a registration window each March and an October 1 start date. If MGB extends an offer outside that window, ask HR whether a cap-exempt research affiliate entity could file your petition, since some MGB divisions qualify.
Confirm your LCA wage tier matches the posted role level
USCIS and DOL require the employer's Labor Condition Application wage to meet the prevailing wage for the specific job title and location. Administrative roles at a Boston-area hospital system sit in a high-cost labor market, so verify the offered salary meets the DOL prevailing wage before signing.
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Find Administrative Assistant at Mass General Brigham JobsFrequently Asked Questions
Does Mass General Brigham sponsor H-1B visas for Administrative Assistants?
Yes, Mass General Brigham sponsors H-1B visas for Administrative Assistants, though not every open role is eligible. Sponsorship decisions are made at the departmental level, so availability depends on the specific team and position. Roles with specialized responsibilities, such as those supporting clinical research or complex scheduling across care teams, are more likely to qualify as specialty occupations under USCIS criteria.
How do I apply for Administrative Assistant jobs at Mass General Brigham?
Applications go through Mass General Brigham's official careers portal at brighamandwomens.org or massgeneral.org, depending on the affiliate. You can also find sponsorship-friendly postings filtered by visa type on Migrate Mate. Tailor your application to highlight healthcare administrative experience, familiarity with systems like Epic, and any HIPAA or compliance training, since MGB screening teams prioritize those qualifications.
Which visa types are commonly used for Administrative Assistant roles at Mass General Brigham?
The H-1B is the primary visa category Mass General Brigham uses for administrative professionals. For a role to qualify, it must meet USCIS's specialty occupation standard, which generally requires a bachelor's degree in a directly related field. Candidates already holding TN or O-1 status may also be considered, but those categories require separate qualifying criteria beyond the administrative role itself.
What qualifications are expected for Administrative Assistant roles at Mass General Brigham?
Most postings require a bachelor's degree, proficiency in Microsoft Office, and experience with healthcare administrative workflows. Many roles also expect familiarity with medical terminology, electronic health records, and scheduling systems. Research-affiliated positions may additionally require experience coordinating grants or regulatory documentation. Practical healthcare settings experience matters more here than in a general corporate environment.
How do I plan my timeline around the H-1B filing process for a role at Mass General Brigham?
USCIS opens H-1B registration in March for an October 1 start date. If you receive an offer from MGB outside that window, work with their HR and legal team to determine whether your start can be deferred or whether a cap-exempt entity applies. Build at least three to four months into your timeline between offer acceptance and your intended start date to allow for LCA certification through DOL and USCIS petition processing.
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