Administrative Assistant Jobs at Midwestern University with Visa Sponsorship
Administrative Assistant roles at Midwestern University span academic departments, clinical programs, and administrative offices across its health sciences campuses. The university has a track record of supporting international candidates through visa sponsorship, making it a practical target for foreign nationals pursuing education sector administrative careers.
See All Administrative Assistant at Midwestern University JobsOverview
Showing 5 of 32+ Administrative Assistant Jobs at Midwestern University jobs
Have you applied for this role?
Have you applied for this role?
Have you applied for this role?
Have you applied for this role?
Have you applied for this role?
See all 32+ Administrative Assistant Jobs at Midwestern University
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Administrative Assistant Jobs at Midwestern University.
Get Access To All JobsSummary
The Senior Administrative Assistant provides general administrative and office support for the Therapy Institute and reports to the Assistant Manager of Patient Services.
Essential Duties and Responsibilities
- Perform administrative support duties for Occupational Therapy, Psychology, and Physical Therapy departments, including typing, filing, organizing, and maintaining files and records; answering telephone calls, scheduling appointments, and directing visitors; and greeting patients.
- Organize and maintain patient schedules and clinic data.
- Provide administrative support for and meet regularly with the Clinic Coordinators.
- Create and maintain a customer service environment.
- Update mail/phone directories.
- Serve as a point of contact for patient, clinician, and student requests and inquiries.
- Access and utilize electronic health records and practice management software.
- Assist with patient plan of care documents for Physical and Occupational Therapy Institutes.
- Support the Psychology department in patient screening and coordinate appointment scheduling.
- Collaborate with the Patient Account Representatives to coordinate scheduling with the appropriate department(s), tracking and monitoring referral progress, managing waitlists to optimize patient access, tracking data related to patient scheduling, and ensuring timely communication with referring providers.
- Serve as a resource to team members by assisting with EHR-related troubleshooting, identifying system inefficiencies, and contributing to the development of workflow improvements.
- Other duties as assigned by the Assistant Manager of Patient Services.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Must be able to work in a constant state of alertness and safe manner and have regular, in-person, predictable attendance. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
High school diploma or GED and 3-5 years of administrative support or clinic office related experience required. The desired candidate will also have excellent written/oral communications skills, be detail-oriented, demonstrate the ability to handle multiple tasks at the same time, have excellent intrapersonal skills, work well under pressure and manage multiple priorities and deadlines, and demonstrate professionalism in all interactions with patients, students, staff, and clinicians.
Computer Skills
Computer proficiency in MS Office (Word, Excel, Outlook, and PowerPoint).
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit, talk or hear, and use hands to finger, handle, or feel. The employee is occasionally required to stand and walk. The employee is regularly required to reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.
Midwestern University is a private, not-for-profit organization that provides graduate and post-graduate education in the health sciences. The University has two campuses, one in Downers Grove, Illinois and the other in Glendale, Arizona. More than 6,000 full-time students are enrolled in graduate programs in osteopathic medicine, dentistry, pharmacy, physician assistant studies, physical therapy, occupational therapy, nurse anesthesia, cardiovascular perfusion, podiatry, optometry, clinical psychology, speech language pathology, biomedical sciences and veterinary medicine. Over 500 full-time faculty members and 400 staff members are dedicated to the education and development of our students in an environment that encourages learning, respect for all members of the health care team, service, interdisciplinary scholarly activity, and personal growth.
We offer a comprehensive benefits package that includes medical, dental, and vision insurance plans as well as life insurance, short/long term disability and pet insurance. We offer flexible spending accounts including healthcare reimbursement and child/dependent care account. We offer a work life balance with competitive time off package including paid holiday’s, sick/flex days, personal days and vacation days. We offer a 403(b) retirement plan, tuition reimbursement, child care subsidy reimbursement program, identity theft protection and an employee assistance program. Wellness is important to us and we offer a wellness facility on-site with a fully equipped fitness facility.
Midwestern University is an Equal Opportunity/Affirmative Action employer that does not discriminate against an employee or applicant based upon race; color; religion; creed; national origin or ancestry; ethnicity; sex (including pregnancy); gender (including gender expressions, gender identity; and sexual orientation); marital status; age; disability; citizenship; past, current, or prospective service in the uniformed services; genetic information; or any other protected class, in accord with all federal, state and local laws and regulations. Midwestern University complies with the Smoke-Free Arizona Act (A.R.S. 36-601.01) and the Smoke Free Illinois Act (410 ILCS 82/). Midwestern University complies with the Illinois Equal Pay Act of 2003 and Arizona Equal Pay Acts.
Summary
The Senior Administrative Assistant provides general administrative and office support for the Therapy Institute and reports to the Assistant Manager of Patient Services.
Essential Duties and Responsibilities
- Perform administrative support duties for Occupational Therapy, Psychology, and Physical Therapy departments, including typing, filing, organizing, and maintaining files and records; answering telephone calls, scheduling appointments, and directing visitors; and greeting patients.
- Organize and maintain patient schedules and clinic data.
- Provide administrative support for and meet regularly with the Clinic Coordinators.
- Create and maintain a customer service environment.
- Update mail/phone directories.
- Serve as a point of contact for patient, clinician, and student requests and inquiries.
- Access and utilize electronic health records and practice management software.
- Assist with patient plan of care documents for Physical and Occupational Therapy Institutes.
- Support the Psychology department in patient screening and coordinate appointment scheduling.
- Collaborate with the Patient Account Representatives to coordinate scheduling with the appropriate department(s), tracking and monitoring referral progress, managing waitlists to optimize patient access, tracking data related to patient scheduling, and ensuring timely communication with referring providers.
- Serve as a resource to team members by assisting with EHR-related troubleshooting, identifying system inefficiencies, and contributing to the development of workflow improvements.
- Other duties as assigned by the Assistant Manager of Patient Services.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Must be able to work in a constant state of alertness and safe manner and have regular, in-person, predictable attendance. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
High school diploma or GED and 3-5 years of administrative support or clinic office related experience required. The desired candidate will also have excellent written/oral communications skills, be detail-oriented, demonstrate the ability to handle multiple tasks at the same time, have excellent intrapersonal skills, work well under pressure and manage multiple priorities and deadlines, and demonstrate professionalism in all interactions with patients, students, staff, and clinicians.
Computer Skills
Computer proficiency in MS Office (Word, Excel, Outlook, and PowerPoint).
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit, talk or hear, and use hands to finger, handle, or feel. The employee is occasionally required to stand and walk. The employee is regularly required to reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.
Midwestern University is a private, not-for-profit organization that provides graduate and post-graduate education in the health sciences. The University has two campuses, one in Downers Grove, Illinois and the other in Glendale, Arizona. More than 6,000 full-time students are enrolled in graduate programs in osteopathic medicine, dentistry, pharmacy, physician assistant studies, physical therapy, occupational therapy, nurse anesthesia, cardiovascular perfusion, podiatry, optometry, clinical psychology, speech language pathology, biomedical sciences and veterinary medicine. Over 500 full-time faculty members and 400 staff members are dedicated to the education and development of our students in an environment that encourages learning, respect for all members of the health care team, service, interdisciplinary scholarly activity, and personal growth.
We offer a comprehensive benefits package that includes medical, dental, and vision insurance plans as well as life insurance, short/long term disability and pet insurance. We offer flexible spending accounts including healthcare reimbursement and child/dependent care account. We offer a work life balance with competitive time off package including paid holiday’s, sick/flex days, personal days and vacation days. We offer a 403(b) retirement plan, tuition reimbursement, child care subsidy reimbursement program, identity theft protection and an employee assistance program. Wellness is important to us and we offer a wellness facility on-site with a fully equipped fitness facility.
Midwestern University is an Equal Opportunity/Affirmative Action employer that does not discriminate against an employee or applicant based upon race; color; religion; creed; national origin or ancestry; ethnicity; sex (including pregnancy); gender (including gender expressions, gender identity; and sexual orientation); marital status; age; disability; citizenship; past, current, or prospective service in the uniformed services; genetic information; or any other protected class, in accord with all federal, state and local laws and regulations. Midwestern University complies with the Smoke-Free Arizona Act (A.R.S. 36-601.01) and the Smoke Free Illinois Act (410 ILCS 82/). Midwestern University complies with the Illinois Equal Pay Act of 2003 and Arizona Equal Pay Acts.
See all 32+ Administrative Assistant at Midwestern University jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Administrative Assistant at Midwestern University roles.
Get Access To All JobsTips for Finding Administrative Assistant Jobs at Midwestern University Jobs
Tailor credentials to academic administrative standards
Universities expect administrative candidates to demonstrate familiarity with academic calendars, faculty support, and student records systems. Highlight experience with scheduling, document management, or database tools used in higher education or healthcare administration environments.
Target departments with recurring administrative openings
Midwestern University's health sciences programs generate consistent administrative support demand across clinical, dental, and graduate departments. Focus your applications on program coordinators and department managers in those divisions, where hiring tends to be more active.
Confirm your visa type before accepting an offer
Administrative Assistant roles typically qualify for H-1B only if the position requires a specific bachelor's degree. Clarify with HR whether the role meets USCIS specialty occupation standards before you rely on H-1B sponsorship as part of your offer negotiation.
Prepare your LCA documentation early in the offer stage
Your employer files a Labor Condition Application with the DOL before petitioning USCIS for H-1B status. Ask HR about their immigration counsel and internal timelines so LCA filing doesn't delay your start date or create a gap in work authorization.
Browse verified administrative openings through Migrate Mate
Finding employers with a real sponsorship track record is the hardest part of the search. Use Migrate Mate to filter Administrative Assistant roles at institutions like Midwestern University that have demonstrated a history of sponsoring international candidates.
Administrative Assistant at Midwestern University jobs are hiring across the US. Find yours.
Find Administrative Assistant at Midwestern University JobsFrequently Asked Questions
Does Midwestern University sponsor H-1B visas for Administrative Assistants?
Midwestern University has sponsored H-1B visas for administrative roles, but approval depends on whether a specific position qualifies as a specialty occupation under USCIS standards. Administrative Assistant roles that require a relevant bachelor's degree in a specific field are more likely to qualify. Roles framed as general office support without a defined degree requirement may not meet the specialty occupation threshold.
How do I apply for Administrative Assistant jobs at Midwestern University?
Open positions are posted on Midwestern University's careers portal. When applying, tailor your resume to the specific department, whether that's a clinical program, graduate school, or administrative office. If you need visa sponsorship, address your work authorization status in your cover letter or early in the recruiter conversation so HR can involve their immigration counsel before an offer is extended.
Which visa types are commonly used for Administrative Assistant roles at Midwestern University?
H-1B is the most common pathway for full-time administrative hires requiring a bachelor's degree. F-1 OPT and CPT are available to international students already enrolled at or recently graduated from a U.S. institution and can serve as a bridge to longer-term sponsorship. TN visas are an option for Canadian and Mexican nationals in qualifying occupational categories, and J-1 exchange visitor status is occasionally used for specific program-based roles.
What qualifications are expected for Administrative Assistant roles at Midwestern University?
Most administrative positions at Midwestern University expect a bachelor's degree, strong organizational skills, and proficiency with office software and scheduling systems. Roles supporting clinical or graduate departments often prefer candidates familiar with academic workflows, student records, or healthcare administration. Prior experience in a university or medical education environment strengthens your candidacy considerably, especially for roles tied to faculty or program coordination.
How do I find Administrative Assistant jobs at Midwestern University that offer visa sponsorship?
Not every job posting explicitly states whether sponsorship is available, which makes it difficult to know where to focus your search. Migrate Mate filters employers by their actual sponsorship history, so you can identify Administrative Assistant openings at institutions like Midwestern University that have a documented track record of supporting international candidates, saving time you would otherwise spend on employers unlikely to sponsor.
See which Administrative Assistant at Midwestern University employers are hiring and sponsoring visas right now.
Search Administrative Assistant at Midwestern University Jobs