Construction Coordinator Jobs in California

Position Overview

Sea West is seeking an experienced and detail-oriented Senior Accounts Payable Clerk to join our accounting team. This position will work closely with and provide direct support to the Accounting Manager in managing the company's accounts payable operations, including recurring overhead expenses and project-related costs.

The ideal candidate must have a minimum of five years of accounts payable experience within the construction industry and a strong understanding of construction accounting, job-cost allocation, vendor management, and invoice processing.

This individual will be responsible for ensuring timely and accurate processing of recurring company expenses, project-related invoices, and vendor payments while maintaining proper account coding, supporting documentation, and financial records. The successful candidate must be capable of independently managing assigned responsibilities, identifying discrepancies, and coordinating with internal departments to ensure invoices are properly reviewed and processed.

Key Responsibilities

• Manage the accounts payable process for recurring company overhead expenses and project-related costs.
• Receive, review, verify, code, and process vendor invoices for accuracy, proper authorization, and supporting documentation.
• Monitor and process recurring payments, including rent, utilities, insurance, equipment leases, service agreements, and other ongoing operating expenses.
• Process project-related invoices for construction materials, equipment rentals, subcontractors, freight, and other job-specific expenses.
• Assign appropriate general ledger accounts, project numbers, and construction cost codes.
• Review and allocate expenses to the appropriate projects, departments, and cost categories.
• Verify invoices against purchase orders, subcontract agreements, approved commitments, and applicable supporting documentation.
• Process subcontractor invoices and payment applications in accordance with contractual terms and company procedures.
• Review and track applicable conditional and unconditional lien waivers and releases.
• Reconcile vendor statements, research discrepancies, and resolve outstanding balances.
• Prepare and process vendor payments, including checks, ACH, and electronic transfers.
• Monitor invoice due dates, recurring payment schedules, and outstanding vendor balances to ensure timely payments.
• Review employee credit card transactions, expense reports, and receipts for accuracy and proper coding.
• Maintain accurate vendor records, including W-9 forms and tax identification information.
• Assist with month-end closing procedures, accounts payable reconciliations, accruals, and outstanding invoice reviews.
• Assist with annual 1099 preparation and reporting.
• Maintain organized electronic and physical accounting records.
• Provide additional accounting support to the Accounting Manager as needed.

Required Qualifications

• Minimum of five years of accounts payable experience within the construction industry.
• Strong understanding of construction accounting, including overhead expenses and project-related cost allocation.
• Demonstrated experience processing recurring vendor payments and high-volume project-related invoices.
• Experience with construction job-cost accounting, general ledger coding, and cost codes.
• Experience processing subcontractor invoices, vendor payments, and reconciling vendor statements.
• Knowledge of purchase orders, subcontract agreements, and invoice approval procedures.
• Proficiency in Microsoft Excel and Microsoft Office applications.
• Proficiency in Sage 100 is highly desirable.
• Experience with accounting software and electronic financial recordkeeping systems.
• Strong organizational, analytical, and problem-solving skills.
• Exceptional attention to detail and accuracy.
• Ability to independently manage competing priorities and meet payment deadlines.

Pay: $27.00 - $33.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Vision insurance

Education:

• Associate (Preferred)

Experience:

• construction accounting: 5 years (Required)

Ability to Commute:

• San Dimas, CA 91773 (Required)

Work Location: In person