Documentation Coordinator Jobs
Documentation Coordinator jobs are open across healthcare, construction, legal services, manufacturing, and financial services, from entry-level to senior and lead positions, with specializations in regulatory compliance, technical writing support, and records management. Find a role that fits below and apply directly.
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Showing 5 of 22+ Documentation Coordinator jobs
1. PRIMARY PURPOSE -
The Sales Support & Documentation Coordinator supports the organization’s mission by
ensuring all vehicle-related documentation is processed accurately, legally, and efficiently.
This role manages bills of sale, title transfers, and DMV filings while maintaining
compliance with state regulations. The position plays a key part in supporting vehicle sales
or donations that help fund and sustain the Agency’s programs.
2. ESSENTIAL DUTIES AND RESPONSIBILITIES -
- Ensures timely documentation deadlines in compliance with Oregon law, including
DMV and IRS required paperwork.
- Handles confidential information such as full names, phone numbers, addresses,
emails, social security numbers, state I.D.s, death certificates, estate documentation,
court orders, and other sensitive documents, ensuring donor/customer confidentiality
at all times.
- Accurately completes Agency and DMV required documentation for vehicle
donations and sales.
- Monitors current Federal, State and Local laws and regulations pertaining to vehicle
dealerships.
- Maintains extensive database of vehicle donations and sales records, both digital and
physical, ensuring that they are in compliance with Oregon law and can be accessed
in a safe and efficient manner.
- Uses Microsoft Word and Microsoft Excel to create and maintain master documents
and templates for office and administrative use in accordance with current company
needs.
- Trains new and existing staff on current paperwork and policies as needed.
- Provides excellent customer service regarding vehicle issues, records requests,
missing documentation, and any other grievance they may have in accordance with
Agency’s missions and values.
HR 4/2026 Sales Support & Documentation Coordinator (Car Lot)
- Assists in receiving, processing, and filing some administrative paperwork including
employee time off requests, mileage reimbursements, incident reports, safety concern
reports, and internal vehicle sales requests.
- Assists in maintaining location calendar and employee cleaning schedule.
- Assists in writing and maintaining St. Vinnie's Car Lot policies and procedures in
accordance with current location needs.
3. OTHER DUTIES AND RESPONSIBILITIES -
- Maintain adherence to Company policies, safety/ergonomic standards and good
housekeeping practices.
- Attend all required training sessions and meetings.
- Perform other duties and responsibilities as required.
4. MINIMUM QUALIFICATIONS AND EXPERIENCE -
- Experience with DMV/title processing, dealership paperwork, or administrative
compliance work preferred
- Strong attention to detail and accuracy
- Ability to manage multiple deadlines in a fast-paced environment
- Basic computer and data entry skills
- Strong organizational and communication skills
- Commitment to the mission and values of a nonprofit organization
- Experience working in a nonprofit or mission-driven environment
- Ability to manage multiple tasks effectively.
- Problem solving and decision-making abilities.
- Strong work ethic.
- Alignment with organization values, vision and mission.
HOW TO APPLY
If you feel you are qualified and want to apply for this position submit a St. Vincent De Paul application at http://apply.svdp.us/
All employees and prospective employees of St. Vincent de Paul will receive equal employment opportunity without regard to race, color, religion, sex, age, national origin, disability or any other trait protected by applicable law. Promotions, transfers, training, compensation, benefits and all other employment considerations will be administered without regard to race, color, religion, sex, age, national origin, disability or any other trait protected by applicable law. Veterans are encouraged to apply.
Pay: $18.00 per hour
Expected hours: No less than 40.0 per week
Benefits:
- 401(k)
- Dental insurance
- Employee assistance program
- Employee discount
- Health insurance
- Paid time off
Experience:
- Clerical: 1 year (Preferred)
Work Location: In person
1. PRIMARY PURPOSE -
The Sales Support & Documentation Coordinator supports the organization’s mission by
ensuring all vehicle-related documentation is processed accurately, legally, and efficiently.
This role manages bills of sale, title transfers, and DMV filings while maintaining
compliance with state regulations. The position plays a key part in supporting vehicle sales
or donations that help fund and sustain the Agency’s programs.
2. ESSENTIAL DUTIES AND RESPONSIBILITIES -
- Ensures timely documentation deadlines in compliance with Oregon law, including
DMV and IRS required paperwork.
- Handles confidential information such as full names, phone numbers, addresses,
emails, social security numbers, state I.D.s, death certificates, estate documentation,
court orders, and other sensitive documents, ensuring donor/customer confidentiality
at all times.
- Accurately completes Agency and DMV required documentation for vehicle
donations and sales.
- Monitors current Federal, State and Local laws and regulations pertaining to vehicle
dealerships.
- Maintains extensive database of vehicle donations and sales records, both digital and
physical, ensuring that they are in compliance with Oregon law and can be accessed
in a safe and efficient manner.
- Uses Microsoft Word and Microsoft Excel to create and maintain master documents
and templates for office and administrative use in accordance with current company
needs.
- Trains new and existing staff on current paperwork and policies as needed.
- Provides excellent customer service regarding vehicle issues, records requests,
missing documentation, and any other grievance they may have in accordance with
Agency’s missions and values.
HR 4/2026 Sales Support & Documentation Coordinator (Car Lot)
- Assists in receiving, processing, and filing some administrative paperwork including
employee time off requests, mileage reimbursements, incident reports, safety concern
reports, and internal vehicle sales requests.
- Assists in maintaining location calendar and employee cleaning schedule.
- Assists in writing and maintaining St. Vinnie's Car Lot policies and procedures in
accordance with current location needs.
3. OTHER DUTIES AND RESPONSIBILITIES -
- Maintain adherence to Company policies, safety/ergonomic standards and good
housekeeping practices.
- Attend all required training sessions and meetings.
- Perform other duties and responsibilities as required.
4. MINIMUM QUALIFICATIONS AND EXPERIENCE -
- Experience with DMV/title processing, dealership paperwork, or administrative
compliance work preferred
- Strong attention to detail and accuracy
- Ability to manage multiple deadlines in a fast-paced environment
- Basic computer and data entry skills
- Strong organizational and communication skills
- Commitment to the mission and values of a nonprofit organization
- Experience working in a nonprofit or mission-driven environment
- Ability to manage multiple tasks effectively.
- Problem solving and decision-making abilities.
- Strong work ethic.
- Alignment with organization values, vision and mission.
HOW TO APPLY
If you feel you are qualified and want to apply for this position submit a St. Vincent De Paul application at http://apply.svdp.us/
All employees and prospective employees of St. Vincent de Paul will receive equal employment opportunity without regard to race, color, religion, sex, age, national origin, disability or any other trait protected by applicable law. Promotions, transfers, training, compensation, benefits and all other employment considerations will be administered without regard to race, color, religion, sex, age, national origin, disability or any other trait protected by applicable law. Veterans are encouraged to apply.
Pay: $18.00 per hour
Expected hours: No less than 40.0 per week
Benefits:
- 401(k)
- Dental insurance
- Employee assistance program
- Employee discount
- Health insurance
- Paid time off
Experience:
- Clerical: 1 year (Preferred)
Work Location: In person
Documentation Coordinator Jobs by Experience Level
See All 22 Documentation Coordinator Jobs
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Find JobsDocumentation Coordinator Job Market
Who's Hiring
Top Industries Hiring
- Consulting & Professional Services
- Healthcare & Medical Services
- Biotechnology & Pharmaceuticals
What Employers Look For
The qualifications that appear most often in documentation coordinator jobs.
- Experience maintaining and updating controlled documents in a document management system
- Proficiency with Microsoft Office Suite, particularly Word, Excel, and SharePoint
- Familiarity with document control standards such as ISO 9001 or 21 CFR Part 11
- Strong attention to detail and ability to enforce naming conventions and version control protocols
- Associate or bachelor's degree in a relevant field such as business administration or technical writing
- Experience coordinating document review and approval workflows across multiple departments
Tips for Your Documentation Coordinator Job Search
Tailor your resume to document types
Documentation coordinators work with everything from SOPs and regulatory submissions to contracts and engineering drawings. Name the specific document types you've managed on your resume so hiring managers immediately see you've handled their workflows before.
Highlight version control and naming conventions
Many job postings screen for candidates who understand document versioning, revision histories, and controlled filing structures. Call out the systems you've used and any naming or numbering conventions you've built or maintained, even on a small scale.
Apply early to roles that fit
Migrate Mate lists documentation coordinator openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Get certified in a relevant document management system
Employers in regulated industries like pharma, aerospace, or government contracting often shortlist candidates with hands-on experience in systems like Veeva Vault, Documentum, or SharePoint. A short certification course signals you won't need onboarding time to get productive.
Prepare a portfolio of process samples
Bring one or two sanitized examples of a document workflow you improved, a template you built, or a filing system you reorganized. Interviewers for documentation roles respond to concrete evidence of organized thinking far more than generic claims about attention to detail.
Ask targeted questions about review cycles
During interviews, ask how long a typical document review cycle takes and how many stakeholders are involved. It signals you understand the operational complexity of the role and gives you real data to evaluate whether the team's process matches your working style.
Documentation Coordinator Jobs: Frequently Asked Questions
Which companies are hiring the most documentation coordinators?
The companies hiring the most documentation coordinators right now include Amazon, Medpace, and WSP, with the largest share of openings in Texas, Oregon, and Ohio, based on current listings on Migrate Mate as of November 2026. Healthcare systems, defense contractors, and pharmaceutical manufacturers consistently represent the heaviest demand for this role.
How many documentation coordinator jobs are remote?
About 22% of documentation coordinator openings are fully remote or hybrid as of November 2026, though availability varies by industry. Sub-areas like technical writing support, regulatory affairs documentation, and policy management tend to offer the most remote flexibility, while roles tied to physical records, construction documentation, or on-site manufacturing processes are typically in-person.
How do you become a documentation coordinator?
Start by building experience with document management systems and version control, either through administrative roles, internships, or project support work. Develop familiarity with industry-specific standards relevant to your target sector, such as quality or regulatory frameworks. A degree in business administration, technical writing, or a related field strengthens your candidacy, and earning a certification in a widely used document management platform accelerates hiring consideration significantly.
Can you get a documentation coordinator job with little experience?
Yes, entry-level documentation coordinator roles exist, particularly in healthcare, government, and corporate settings that need high-volume filing and records support. Focus on demonstrating organizational precision through any administrative, data entry, or project coordination experience you have. Building even basic proficiency in SharePoint or another document management tool and citing specific examples of maintaining structured files or records will differentiate you from candidates with no hands-on context.
What does the documentation coordinator interview process look like?
Most documentation coordinator interviews involve an initial phone or video screen focused on your familiarity with document control systems and your experience managing review and approval workflows. A second round typically includes scenario-based questions about how you handle version conflicts, tight revision deadlines, or cross-departmental coordination challenges. Some employers in regulated industries add a brief skills assessment or ask you to walk through a sample document process you've managed.
Where can I find and apply to documentation coordinator jobs?
You can find and apply to documentation coordinator jobs on Migrate Mate, which lists current openings from across the United States. Find roles that match your experience and target industry, then apply directly to each listing that fits.
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