Documentation Specialist Jobs in Michigan
Documentation Specialist jobs in Michigan concentrate in automotive manufacturing, healthcare systems, and financial services, with steady demand from entry-level coordinators through senior technical writers and regulatory compliance specialists. Detroit, Grand Rapids, and Ann Arbor are the state's busiest hiring markets, anchored by large employers such as Ford Motor Company, Beaumont Health, and Consumers Energy. Medical documentation, quality assurance documentation for manufacturing, and regulatory affairs writing are the most in-demand specialties across these sectors. Scan the live roles below and apply to whichever ones fit.
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Showing 5 of 7+ Documentation Specialist jobs
Commercial Loan Documentation Specialist
Non-Exempt - Grade Level 4
Equal Employment Opportunity
Corporate Values & Mission
“Provide superior service, quality advice and show utmost respect to everyone we meet.”
General Summary
Perform a variety of clerical support services, including numerous duties which facilitate and safeguard the lending function.
Reports To: Commercial Loan Documentation Team Lead/Commercial Loan Operations Officer
Essential Duties and Responsibilities
- Prepare commercial loan documents (including SBA, FmHA, participation, construction, letters of credit, etc.)
- Order supporting documents – UCC searches, business registrations, certificates of good standing, credit reports, title work, resolutions, surveys, etc.
- Meet with customers to close various types of loans.
- Complete follow-up to loan terms and conditions post-closing – title policies, mortgage recordings, insurances, etc.
- Prepare loan extensions and amendments
- Maintain credit and collateral files
- Perform steps necessary to finalize closed/paid loans – discharges, releases, terminations, etc.
- Handle notices, correspondence, and reporting requirements appropriately and in a timely manner.
- Customer Service – transaction processing, loan inquiries, etc.
- Assist Loan Officers and others in the department as requested.
- Assist supervisor in managing loan pipeline and perform pre-closing documentation reviews to ensure accuracy of documents
- Timely identification and of CRA and HMDA loans. CRA Loans entered on CRA Relief at least quarterly
- Training of new employees in commercial loan documentation and procedures
- Additional responsibilities as assigned.
- Be familiar with and comply with the provisions of the Bank Secrecy Act and USA PATRIOT Act as they relate to the functions of this position. Complete all required reports related to those acts and report any observed violations or potential violations of those acts to a supervisor or other appropriate bank officer.
- Be familiar with and comply with all federal and state banking regulations as applicable.
Qualifications
To perform this job successfully, an individual in this position must be able to perform each of the above essential duties satisfactorily and exhibit the values of the Company. In addition, the requirements listed below are representative of the knowledge, skill and/or ability required.
Experience and/or Education
- High School Diploma or Equivalent
- Minimum one (1) to two (2) years Commercial Loan Documentation experience
- Knowledge of business entity documents including corporations, LLC’s, partnerships, etc.
- Computer knowledge - Windows, Microsoft Office, Word, Excel, miscellaneous software applications (basic working knowledge)
Competencies
In addition to the Corporate Core Competencies, individuals in this position are expected to exhibit the following:
Communication – Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions; demonstrates group presentation skills; participates in meetings. Writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data accurately; able to read and interpret written information.
Analytical – Synthesizes complex and diverse information; collects and researches data; uses intuition and experience to complement data.
Technical Skills – Assesses own strengths and weaknesses; pursues training and development opportunities; strives to continuously build knowledge and skills; shares expertise with others. Has a thorough understanding of underwriting, coverages and rating procedures.
Quality – Demonstrates accuracy and thoroughness; monitors own work to ensure quality.
Quantity – Meets productivity standards; completes work in a timely manner; strives to increase productivity; works quickly.
Adaptability – Adapts to changes in work environment; manages competing demands; changes approach or method to best fit the situation; able to deal with frequent change, delays or unexpected events.
Dependability – Follows instructions; responds to management direction; takes responsibility for own actions; keeps commitments; commits to long hours of work when necessary to reach goals; completes tasks on time or notifies appropriate person with an alternate plan.
Initiative – Undertakes self-development activities; takes independent actions and calculated risks; looks for and takes advantage of opportunities; asks for and offers help when needed.
Physical Demands and Work Environment
Ability to work in an office environment which may include many hours of computer and telephone usage. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
This position description is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. Employees may be required to perform any other job-related instructions as requested by their supervisor, subject to reasonable accommodation.
Commercial Loan Documentation Specialist
Non-Exempt - Grade Level 4
Equal Employment Opportunity
Corporate Values & Mission
“Provide superior service, quality advice and show utmost respect to everyone we meet.”
General Summary
Perform a variety of clerical support services, including numerous duties which facilitate and safeguard the lending function.
Reports To: Commercial Loan Documentation Team Lead/Commercial Loan Operations Officer
Essential Duties and Responsibilities
- Prepare commercial loan documents (including SBA, FmHA, participation, construction, letters of credit, etc.)
- Order supporting documents – UCC searches, business registrations, certificates of good standing, credit reports, title work, resolutions, surveys, etc.
- Meet with customers to close various types of loans.
- Complete follow-up to loan terms and conditions post-closing – title policies, mortgage recordings, insurances, etc.
- Prepare loan extensions and amendments
- Maintain credit and collateral files
- Perform steps necessary to finalize closed/paid loans – discharges, releases, terminations, etc.
- Handle notices, correspondence, and reporting requirements appropriately and in a timely manner.
- Customer Service – transaction processing, loan inquiries, etc.
- Assist Loan Officers and others in the department as requested.
- Assist supervisor in managing loan pipeline and perform pre-closing documentation reviews to ensure accuracy of documents
- Timely identification and of CRA and HMDA loans. CRA Loans entered on CRA Relief at least quarterly
- Training of new employees in commercial loan documentation and procedures
- Additional responsibilities as assigned.
- Be familiar with and comply with the provisions of the Bank Secrecy Act and USA PATRIOT Act as they relate to the functions of this position. Complete all required reports related to those acts and report any observed violations or potential violations of those acts to a supervisor or other appropriate bank officer.
- Be familiar with and comply with all federal and state banking regulations as applicable.
Qualifications
To perform this job successfully, an individual in this position must be able to perform each of the above essential duties satisfactorily and exhibit the values of the Company. In addition, the requirements listed below are representative of the knowledge, skill and/or ability required.
Experience and/or Education
- High School Diploma or Equivalent
- Minimum one (1) to two (2) years Commercial Loan Documentation experience
- Knowledge of business entity documents including corporations, LLC’s, partnerships, etc.
- Computer knowledge - Windows, Microsoft Office, Word, Excel, miscellaneous software applications (basic working knowledge)
Competencies
In addition to the Corporate Core Competencies, individuals in this position are expected to exhibit the following:
Communication – Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions; demonstrates group presentation skills; participates in meetings. Writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data accurately; able to read and interpret written information.
Analytical – Synthesizes complex and diverse information; collects and researches data; uses intuition and experience to complement data.
Technical Skills – Assesses own strengths and weaknesses; pursues training and development opportunities; strives to continuously build knowledge and skills; shares expertise with others. Has a thorough understanding of underwriting, coverages and rating procedures.
Quality – Demonstrates accuracy and thoroughness; monitors own work to ensure quality.
Quantity – Meets productivity standards; completes work in a timely manner; strives to increase productivity; works quickly.
Adaptability – Adapts to changes in work environment; manages competing demands; changes approach or method to best fit the situation; able to deal with frequent change, delays or unexpected events.
Dependability – Follows instructions; responds to management direction; takes responsibility for own actions; keeps commitments; commits to long hours of work when necessary to reach goals; completes tasks on time or notifies appropriate person with an alternate plan.
Initiative – Undertakes self-development activities; takes independent actions and calculated risks; looks for and takes advantage of opportunities; asks for and offers help when needed.
Physical Demands and Work Environment
Ability to work in an office environment which may include many hours of computer and telephone usage. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
This position description is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. Employees may be required to perform any other job-related instructions as requested by their supervisor, subject to reasonable accommodation.
See All 7 Documentation Specialist Jobs in Michigan
Find roles in Michigan that match your experience and apply in just a few clicks.
Find Documentation Specialist JobsDocumentation Specialist Jobs by City in Michigan
Where Michigan roles are concentrated, by current openings.
Documentation Specialist Job Market in Michigan
A snapshot from current Michigan openings, updated as new roles post.
Who's Hiring
Top Industries Hiring
- Manufacturing
What Michigan Employers Look For
The qualifications that appear most often in documentation specialist jobs across Michigan.
- Bachelor's degree in English, communications, technical writing, or a related field
- Proficiency with documentation tools such as MadCap Flare, Adobe FrameMaker, or Confluence
- Experience creating and maintaining standard operating procedures, manuals, or technical guides
- Familiarity with quality management systems or regulated documentation environments such as ISO or FDA
- Strong editing skills with attention to detail and ability to translate complex processes into clear language
- Ability to collaborate cross-functionally with engineers, clinicians, or compliance teams to gather content
Documentation Specialist Jobs in Michigan: Frequently Asked Questions
How do you become a documentation specialist in Michigan?
Most Michigan employers expect a bachelor's degree in technical writing, English, communications, or a field related to the industry such as engineering or healthcare. Michigan has no state-issued license specific to documentation specialists, so candidates build credibility through certifications like the Society for Technical Communication's Certified Professional Technical Communicator credential, a strong portfolio of work samples, and hands-on experience with the documentation tools used in their target industry.
Which companies hire documentation specialists in Michigan?
Michigan documentation specialist roles are posted by ChoiceOne Bank, Thorlabs, and Holland Hospital and others right now, based on current listings on Migrate Mate as of October 2026. Michigan's concentration of automotive OEMs, large regional health systems, and insurance and financial services firms makes it one of the more active states for documentation roles year-round.
Which Michigan cities have the most documentation specialist jobs?
Fenton, Saline, and Sparta account for the largest share of documentation specialist openings in Michigan. Detroit leads because of its density of automotive manufacturers, suppliers, and corporate headquarters, while Grand Rapids draws openings from healthcare systems and office furniture manufacturers, and Ann Arbor adds demand through the University of Michigan health system and its surrounding tech and life sciences employers.
Are there remote documentation specialist jobs in Michigan?
Yes, and more than most fields, since documentation work is largely desk-based and output is digital. About 0% of documentation specialist openings tied to Michigan are remote or hybrid as of October 2026, reflecting how portable the role is across industries. Technical writing, policy documentation, and content management positions are the most consistently remote, while roles requiring on-site collaboration with manufacturing or clinical teams tend to stay in person.
How can I get hired as a documentation specialist in Michigan with little or no experience?
The most realistic entry path is securing a junior technical writer, documentation coordinator, or content analyst role at a large Michigan employer and building a portfolio of real work samples. Major health systems such as Henry Ford Health and Corewell Health hire documentation associates and onboard candidates from adjacent roles like medical coding, administrative coordination, or quality assurance. Automotive suppliers frequently recruit through co-op and internship pipelines at Michigan universities. A Society for Technical Communication student membership, a public writing portfolio, and familiarity with tools like Confluence or SharePoint give candidates a measurable edge.
Where can I find and apply to documentation specialist jobs in Michigan?
You can find and apply to documentation specialist jobs in Michigan on Migrate Mate, which lists current Michigan openings updated in real time. Search the listings, identify the roles that match your background and target industry, and apply directly to the ones that fit.
See All 7 Documentation Specialist Jobs in Michigan
Find roles in Michigan that match your experience and apply in just a few clicks.
Find Documentation Specialist Jobs