Documentation Specialist Jobs in Wisconsin
Documentation Specialist jobs in Wisconsin are concentrated in Milwaukee, Madison, and Green Bay, where employers across healthcare, manufacturing, and financial services maintain active hiring pipelines at levels from entry coordinator to senior technical writer. Large organizations like Froedtert Health, Kohler Co., and Northwestern Mutual have sustained demand for documentation professionals who manage regulatory compliance records, technical manuals, and quality management systems. Medical documentation, quality assurance writing, and regulatory affairs are among the most sought-after specialties in the state. Find a role that fits below and apply directly.
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At Citizens Bank we help people, businesses, and communities achieve financial success to build a better future. We hope you will consider joining our team. We are seeking a Mortgage Documentation Specialist to join our team.
The Mortgage Documentation Specialist is responsible for in-depth knowledge of the loan origination workflow, emphasizing its critical impact on the mortgage process by ensuring proper documentation is sent, signed, and retrieved in accordance with regulations and guidelines.
Hours: Monday - Friday 8:15am-5pm
38-40 hours/week
Duties and Responsibilities:
- Review and process new files submitted in LOS system for disclosure
- The role also involves preparing and executing closing disclosures and final documents for successful customer experiences.
- Monitor Alerts in the LOS and ensure initial, change of circumstance, and closing disclosures are completed in a timely manner.
- Maintain a current working knowledge of all government mortgage compliance regulations.
- Efficiently monitor, manage and maintain the pipeline.
- Monitor pipeline to complete initial disclosures, change of circumstances, and closing documents within regulatory timelines.
- Prepare disclosures and loan documentation in accordance with investor and regulatory guidelines and requirements.
- Collaborate with Lenders, Processors, and Vendors for successful customer experience.
- Follow company policies and legal requirements.
- Maintain a well-rounded understanding of current financial and market conditions, staying abreast of all industry related communications, retail lending guidelines and overlays related to conforming and non-agency loans, access to AllRegs, federal compliance regulations and timing.
- Preferred skills for the position include being detail-oriented, possessing strong verbal and written communication abilities, analytical thinking to interpret data with excellent organizational and time management skills.
- Process secondary market lock requests.
- Communicate lock-related policies to all applicable areas of sales and operations and provide product and pricing structuring and support
- This role also requires a strong ‘out of the box’ approach to things and a ‘look at the big picture initiative.
- Any other duties as assigned.
Requirements:
- High School diploma or equivalent required.
- 1-3 years of mortgage processing or documentation experience.
- 1+ Years ICE Mortgage Technologies Encompass experience
- Experience with Pricing Engine Integrations, Mavent, MERS
- Excellent communication and interpersonal skills.
- Must comply with applicable laws and regulations, including but not limited to, Anti-Money Laundering/Countering the Financing of Terrorism (AML/CFT Act) and the requirements of the Office of Foreign Assets Control. Additionally, all employees must follow policies and procedures to minimize risk by exercising good judgment, raising questions to management, and adhering to policy guidelines.
****Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individuals with Disabilities****
Our company is an equal opportunity/affirmative action employer. Applicants can learn more about their rights by viewing the federal EEO poster at https://www.eeoc.gov/sites/default/files/2022-10/EEOC_KnowYourRights_screen_reader_10_20.pdf
Pay: $18.00 - $24.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: Hybrid remote in Waukesha, WI 53189
See All 6 Documentation Specialist Jobs in Wisconsin
Find roles in Wisconsin that match your experience and apply in just a few clicks.
Find Documentation Specialist JobsDocumentation Specialist Jobs by City in Wisconsin
Where Wisconsin roles are concentrated, by current openings.
Documentation Specialist Job Market in Wisconsin
A snapshot from current Wisconsin openings, updated as new roles post.
Who's Hiring
Top Industries Hiring
- Healthcare & Medical Services
What Wisconsin Employers Look For
The qualifications that appear most often in documentation specialist jobs across Wisconsin.
- Bachelor's degree in English, communications, technical writing, or a related field
- Proficiency with documentation management systems such as MadCap Flare or Adobe FrameMaker
- Experience writing or maintaining standard operating procedures and regulatory compliance documents
- Strong command of grammar, style guides such as APA or Chicago, and document formatting standards
- Ability to collaborate with subject matter experts in manufacturing, healthcare, or financial services
- Familiarity with quality management systems and ISO documentation standards preferred
Documentation Specialist Jobs in Wisconsin: Frequently Asked Questions
How do you become a documentation specialist in Wisconsin?
Most documentation specialist roles in Wisconsin require a bachelor's degree in technical writing, communications, English, or a related discipline. No state-issued license is required for the general role, but specializing in medical documentation often means pursuing credentials such as the Registered Health Information Technician credential through AHIMA. Candidates targeting regulated industries like healthcare or manufacturing benefit from coursework or certifications in quality management systems, which Wisconsin employers in those sectors commonly expect.
Which companies hire documentation specialists in Wisconsin?
Employers hiring documentation specialists in Wisconsin right now include UW Health, Emplify Health, and Froedtert South, based on current listings on Migrate Mate as of August 2026. Wisconsin's concentration of large healthcare systems, precision manufacturers, and financial services firms creates steady, year-round demand for documentation professionals across a range of specialties.
Which Wisconsin cities have the most documentation specialist jobs?
Wisconsin, Kenosha, and Madison lead Wisconsin for documentation specialist openings. Milwaukee dominates because of its density of healthcare systems, financial institutions, and corporate headquarters, while Madison's large state government agencies, university operations, and growing tech sector drive consistent demand, and Green Bay's manufacturing and healthcare employers round out the market with reliable openings.
Are there remote documentation specialist jobs in Wisconsin?
Yes, and more than most fields. Documentation work is desk-based and deliverable-driven, making it well suited to remote arrangements. About 50% of documentation specialist openings tied to Wisconsin are remote or hybrid as of August 2026, reflecting how broadly employers have accepted distributed work for this role. Technical writing, policy documentation, and regulatory content development are the sub-areas most likely to be fully remote.
How can I get hired as a documentation specialist in Wisconsin with little or no experience?
The most realistic entry path is applying for coordinator or records technician roles at Wisconsin healthcare systems like Advocate Aurora Health or UW Health, which regularly onboard candidates with a relevant degree and no direct documentation experience. Building a portfolio of writing samples, contributing to open-source or volunteer documentation projects, and earning an entry-level technical writing certificate strengthens an application significantly. Adjacent roles such as administrative assistant, quality assurance associate, or medical records clerk frequently serve as a bridge into a documentation specialist title.
Where can I find and apply to documentation specialist jobs in Wisconsin?
You can find and apply to documentation specialist jobs in Wisconsin on Migrate Mate, which lists current Wisconsin openings across healthcare, manufacturing, financial services, and other industries. Find roles that fit your experience and specialization and apply directly to the employer through each listing.
See All 6 Documentation Specialist Jobs in Wisconsin
Find roles in Wisconsin that match your experience and apply in just a few clicks.
Find Documentation Specialist Jobs