E-3 Visa Contracts Manager Jobs
Contracts Manager roles qualify for E-3 visa sponsorship as specialty occupations requiring a relevant bachelor's degree in business, law, or supply chain management. Australian professionals can secure two-year renewable E-3 status with no lottery and no annual cap, making this one of the most direct paths to U.S. contract management careers.
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Get Access To All JobsPay Range: USD $53,140.00 - USD $116,730.00 /Yr.
Overview:
The Office of the Senior Vice President for Research and Economic Development is accepting applications for a Contracts & Grants Accountant.
This role provides comprehensive oversight of all financial activities related to extramural programs supporting research, instruction, outreach, and extension at Auburn University, the Alabama Agricultural Experiment Station, and the Alabama Cooperative Extension System. Key responsibilities include reviewing award documents to ensure proper setup and modifications, monitoring budgets and expenses to maintain compliance with federal, state, and sponsor regulations, and preparing and submitting financial reports and reimbursement requests. This role also collaborates with investigators and staff on budgetary and financial matters while ensuring adherence to funding guidelines. Additionally, the position oversees the closeout process for grants and contracts, ensuring accurate reconciliations and final reporting.
Responsibilities:
Level I/II:
- Financial Review and Analysis: Conducts detailed financial reviews and analyzes sponsored agreements, including project periods, payment terms, budget allocations, and compliance with all relevant regulations, financial reporting requirements, and cost-sharing commitments.
- System Updates: Updates the financial system with all necessary sponsored, cost-share, third-party accounts as dictated by agreement packages received from the Office of Sponsored Programs (OSP). Ensures consistency in data capture for internal and external reporting and responsible unit award management.
- Collaboration: Collaborates with the pre-award office, college and department contacts, and sponsor points of contact to process amendments to awards, budget reallocations, and interim reporting from inception to closeout.
- Financial Reporting: Prepares and submits financial reports in accordance with the terms of sponsored agreements. Maintains authority to invoice sponsors on behalf of the University.
- Billing and Receivables: Ensures accurate and timely billing of grant and contract receivables and consolidates federal fund draw requests.
- Regulatory Guidance: Provides regulatory guidance to faculty, administrative units, and staff, ensuring compliance with relevant laws and regulations governing sponsored research. Builds trust and provides efficient and effective support to diverse constituents both internally and externally.
- Expertise Maintenance: Maintains expertise in interpreting and applying federal and state regulations governing sponsored research, including 2 CFR 200 Uniform Guidance, standard federal research terms and conditions, state regulations, other agency-specific requirements, and non-financial regulatory requirements. Stays current with developments in research administration through participation in professional development activities.
- Cost Transfers: Reviews cost transfers for sponsored projects, ensuring proper recording and execution of financial transfers in accordance with applicable internal and external guidelines.
Level III:
- Financial Review and Analysis: Conducts detailed financial reviews and analyzes sponsored agreements, including project periods, payment terms, budget allocations, and compliance with all relevant regulations, financial reporting requirements, and cost-sharing commitments.
- System Updates: Updates the financial system with all necessary sponsored, cost-share, third-party accounts as dictated by agreement packages received from the Office of Sponsored Programs (OSP). Ensures consistency in data capture for internal and external reporting and responsible unit award management.
- Collaboration: Collaborates with the pre-award office, college and department contacts, and sponsor points of contact to process amendments to awards, budget reallocations, and interim reporting from inception to closeout.
- Financial Reporting: Prepares and submits financial reports in accordance with the terms of sponsored agreements. Maintains authority to invoice sponsors on behalf of the University.
- Billing and Receivables: Ensures accurate and timely billing of grant and contract receivables and consolidates federal fund draw requests.
- Regulatory Guidance: Provides regulatory guidance to faculty, administrative units, and staff, ensuring compliance with relevant laws and regulations governing sponsored research. Builds trust and provides efficient and effective support to diverse constituents both internally and externally.
- Expertise Maintenance: Maintains expertise in interpreting and applying federal and state regulations governing sponsored research, including 2 CFR 200 Uniform Guidance, standard federal research terms and conditions, state regulations, other agency-specific requirements, and non-financial regulatory requirements. Stays current with developments in research administration through participation in professional development activities.
- Cost Transfers: Reviews cost transfers for sponsored projects, ensuring proper recording and execution of financial transfers in accordance with applicable internal and external guidelines.
- Consistency in Costing: Identifies and corrects errors and inconsistencies in financial entries, documents, and reports, and processes adjustments or refunds as necessary.
- Record Maintenance: Maintains organized and up-to-date financial records, ensuring all required documentation is accurately filed and readily accessible.
- Grant Closure: Reconciles project expenses, archives records, and submits final reports to ensure proper grant closure. Requires frequent interaction with faculty, staff, and administration.
- Policy Development: Assists with the development, review, and maintenance of policies, procedures, tools, and resources based on the changing regulatory environment.
Qualifications:
Level I:
- Bachelor's degree in Accounting, Finance, Business Administration and 2 years of experience in accounting services.
- Or Master's degree in Accounting, Finance, Business Administration and 0 years of experience in accounting services.
Level II:
- Bachelor's degree in Accounting, Finance, Business Administration and 4 years of experience in accounting services.
- Or Master's degree in Accounting, Finance, Business Administration and 2 years of experience in accounting services.
Level III:
- Bachelor's degree in Accounting, Finance, Business Administration and 6 years of experience in accounting services.
- Or Master's degree in Accounting, Finance, Business Administration and 4 years of experience in accounting services.
Desired Qualifications:
- Contracts and Grants Accounting experience
- Certified Public Accountant (CPA)
- Experience in Higher Education
- Working knowledge of Auburn University policies and procedures
Minimum Knowledge, Skills, and Abilities:
- Possesses and applies a broad knowledge of the principles, practices, and procedures of a particular field of specialization to complete difficult assignments.
- Knowledge of related fields and areas of operation that affect, or are affected by, their own area of responsibility.
- Strong analytical skills, attention to detail, and expertise in financial management are essential for success in this role.
Why Work at Auburn:
- Life-Changing Impact: Our work changes lives through research, instruction, and outreach, making a lasting impact on our students, our communities, and the world.
- Culture of Excellence: We are committed to leveraging our strengths, resources, collaboration, and innovation as a top employer in higher education.
- We’re Here for You: Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance.
- Sweet Home Alabama: The Auburn/Opelika area offers southern charm, vibrant downtown scenes, top-ranked schools, and easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches.
- A Place for Everyone: Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged.
- Ready to lead and shape the future of higher education? Apply today! War Eagle!
Equal Opportunity Compliance Statement: It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. Please visit the Office of Equal Opportunity Compliance's website to learn more.
Pay Range: USD $53,140.00 - USD $116,730.00 /Yr.
Overview:
The Office of the Senior Vice President for Research and Economic Development is accepting applications for a Contracts & Grants Accountant.
This role provides comprehensive oversight of all financial activities related to extramural programs supporting research, instruction, outreach, and extension at Auburn University, the Alabama Agricultural Experiment Station, and the Alabama Cooperative Extension System. Key responsibilities include reviewing award documents to ensure proper setup and modifications, monitoring budgets and expenses to maintain compliance with federal, state, and sponsor regulations, and preparing and submitting financial reports and reimbursement requests. This role also collaborates with investigators and staff on budgetary and financial matters while ensuring adherence to funding guidelines. Additionally, the position oversees the closeout process for grants and contracts, ensuring accurate reconciliations and final reporting.
Responsibilities:
Level I/II:
- Financial Review and Analysis: Conducts detailed financial reviews and analyzes sponsored agreements, including project periods, payment terms, budget allocations, and compliance with all relevant regulations, financial reporting requirements, and cost-sharing commitments.
- System Updates: Updates the financial system with all necessary sponsored, cost-share, third-party accounts as dictated by agreement packages received from the Office of Sponsored Programs (OSP). Ensures consistency in data capture for internal and external reporting and responsible unit award management.
- Collaboration: Collaborates with the pre-award office, college and department contacts, and sponsor points of contact to process amendments to awards, budget reallocations, and interim reporting from inception to closeout.
- Financial Reporting: Prepares and submits financial reports in accordance with the terms of sponsored agreements. Maintains authority to invoice sponsors on behalf of the University.
- Billing and Receivables: Ensures accurate and timely billing of grant and contract receivables and consolidates federal fund draw requests.
- Regulatory Guidance: Provides regulatory guidance to faculty, administrative units, and staff, ensuring compliance with relevant laws and regulations governing sponsored research. Builds trust and provides efficient and effective support to diverse constituents both internally and externally.
- Expertise Maintenance: Maintains expertise in interpreting and applying federal and state regulations governing sponsored research, including 2 CFR 200 Uniform Guidance, standard federal research terms and conditions, state regulations, other agency-specific requirements, and non-financial regulatory requirements. Stays current with developments in research administration through participation in professional development activities.
- Cost Transfers: Reviews cost transfers for sponsored projects, ensuring proper recording and execution of financial transfers in accordance with applicable internal and external guidelines.
Level III:
- Financial Review and Analysis: Conducts detailed financial reviews and analyzes sponsored agreements, including project periods, payment terms, budget allocations, and compliance with all relevant regulations, financial reporting requirements, and cost-sharing commitments.
- System Updates: Updates the financial system with all necessary sponsored, cost-share, third-party accounts as dictated by agreement packages received from the Office of Sponsored Programs (OSP). Ensures consistency in data capture for internal and external reporting and responsible unit award management.
- Collaboration: Collaborates with the pre-award office, college and department contacts, and sponsor points of contact to process amendments to awards, budget reallocations, and interim reporting from inception to closeout.
- Financial Reporting: Prepares and submits financial reports in accordance with the terms of sponsored agreements. Maintains authority to invoice sponsors on behalf of the University.
- Billing and Receivables: Ensures accurate and timely billing of grant and contract receivables and consolidates federal fund draw requests.
- Regulatory Guidance: Provides regulatory guidance to faculty, administrative units, and staff, ensuring compliance with relevant laws and regulations governing sponsored research. Builds trust and provides efficient and effective support to diverse constituents both internally and externally.
- Expertise Maintenance: Maintains expertise in interpreting and applying federal and state regulations governing sponsored research, including 2 CFR 200 Uniform Guidance, standard federal research terms and conditions, state regulations, other agency-specific requirements, and non-financial regulatory requirements. Stays current with developments in research administration through participation in professional development activities.
- Cost Transfers: Reviews cost transfers for sponsored projects, ensuring proper recording and execution of financial transfers in accordance with applicable internal and external guidelines.
- Consistency in Costing: Identifies and corrects errors and inconsistencies in financial entries, documents, and reports, and processes adjustments or refunds as necessary.
- Record Maintenance: Maintains organized and up-to-date financial records, ensuring all required documentation is accurately filed and readily accessible.
- Grant Closure: Reconciles project expenses, archives records, and submits final reports to ensure proper grant closure. Requires frequent interaction with faculty, staff, and administration.
- Policy Development: Assists with the development, review, and maintenance of policies, procedures, tools, and resources based on the changing regulatory environment.
Qualifications:
Level I:
- Bachelor's degree in Accounting, Finance, Business Administration and 2 years of experience in accounting services.
- Or Master's degree in Accounting, Finance, Business Administration and 0 years of experience in accounting services.
Level II:
- Bachelor's degree in Accounting, Finance, Business Administration and 4 years of experience in accounting services.
- Or Master's degree in Accounting, Finance, Business Administration and 2 years of experience in accounting services.
Level III:
- Bachelor's degree in Accounting, Finance, Business Administration and 6 years of experience in accounting services.
- Or Master's degree in Accounting, Finance, Business Administration and 4 years of experience in accounting services.
Desired Qualifications:
- Contracts and Grants Accounting experience
- Certified Public Accountant (CPA)
- Experience in Higher Education
- Working knowledge of Auburn University policies and procedures
Minimum Knowledge, Skills, and Abilities:
- Possesses and applies a broad knowledge of the principles, practices, and procedures of a particular field of specialization to complete difficult assignments.
- Knowledge of related fields and areas of operation that affect, or are affected by, their own area of responsibility.
- Strong analytical skills, attention to detail, and expertise in financial management are essential for success in this role.
Why Work at Auburn:
- Life-Changing Impact: Our work changes lives through research, instruction, and outreach, making a lasting impact on our students, our communities, and the world.
- Culture of Excellence: We are committed to leveraging our strengths, resources, collaboration, and innovation as a top employer in higher education.
- We’re Here for You: Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance.
- Sweet Home Alabama: The Auburn/Opelika area offers southern charm, vibrant downtown scenes, top-ranked schools, and easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches.
- A Place for Everyone: Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged.
- Ready to lead and shape the future of higher education? Apply today! War Eagle!
Equal Opportunity Compliance Statement: It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. Please visit the Office of Equal Opportunity Compliance's website to learn more.
See all 30+ E-3 Visa Contracts Manager Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new E-3 Visa Contracts Manager Jobs.
Get Access To All JobsTips for Finding E-3 Visa Sponsorship as a Contracts Manager
Translate your Australian qualifications for U.S. employers
A three-year Australian bachelor's degree in business, commerce, or law satisfies E-3 visa specialty occupation requirements. Get a credential evaluation from a NACES-member service so your application packet clearly maps your degree to the U.S. equivalent before interviews begin.
Target employers with active federal contract portfolios
Defence contractors, construction primes, and government-adjacent technology firms file more contract management roles requiring E-3 candidates than most sectors. Search DOL's Labor Condition Application disclosure data to identify which employers have filed LCAs for contracts-specific job titles in your target location.
Search for Contracts Manager roles using Migrate Mate
Migrate Mate filters U.S. job listings by E-3 sponsorship availability, saving you from applying to roles where employers won't sponsor. Use Migrate Mate's E-3 filing service to handle your LCA and visa paperwork once you have an offer confirmed.
Clarify specialty occupation standing before accepting an offer
Not every contracts role qualifies. USCIS requires the position to normally demand a specific bachelor's degree, not just any degree. Ask the hiring manager for the job description that will be submitted with the LCA so you can confirm the specialty occupation framing before you resign your current role.
Request LCA filing immediately after verbal offer
The employer must file and receive a certified LCA from DOL before your E-3 application goes to the consulate. Build this into your start date negotiation. DOL typically certifies LCAs within seven business days, but requesting it at verbal offer stage avoids delays once the written offer lands.
Prepare contract samples that demonstrate specialty-level work
Consular officers assessing E-3 applications for contracts roles sometimes probe whether the position genuinely requires a degree. Bring two or three anonymised contract documents you authored showing complex legal, commercial, or regulatory terms that demonstrate the work demands degree-level expertise.
E-3 Visa Contracts Manager: Frequently Asked Questions
How do I find Contracts Manager jobs in the U.S. that offer E-3 visa sponsorship?
Migrate Mate is the most direct way to search for Contracts Manager roles where employers are open to E-3 sponsorship. Most standard job boards don't filter by visa type, so you end up applying blindly. Migrate Mate surfaces roles matched to E-3 eligibility, letting you focus your applications on employers already willing to file the Labor Condition Application.
How much does it cost to get an E-3 visa?
Migrate Mate's E-3 filing service covers the entire process for $499, including the Labor Condition Application, visa document preparation, and consulate appointment guidance. Traditional immigration lawyers charge $2,000–$5,000+ for the same work. The E-3 has less paperwork than most work visas, so paying thousands for legal help is usually unnecessary.
Does a Contracts Manager role qualify as a specialty occupation for E-3 purposes?
It can, but the framing matters. USCIS requires the position to normally demand a specific bachelor's degree in a related field, such as business, supply chain, engineering, or law. Generic management titles where any degree satisfies the requirement are vulnerable at the consulate. Employers should document that degree-level expertise in contracts law, procurement, or commercial risk is a routine requirement of the role, not just preferred.
How does the E-3 visa compare to H-1B for Contracts Manager roles?
The E-3 has no annual lottery and no numerical cap for Australian nationals, so a qualified Contracts Manager can apply any time of year without waiting for a selection round. H-1B visa requires entering a lottery with roughly a one-in-four chance of selection. Both require specialty occupation status and employer-sponsored LCA filing, but the E-3's predictability makes it significantly more practical for roles with a specific start date.
Can I switch employers while on an E-3 as a Contracts Manager?
Yes, but your E-3 status is tied to your sponsoring employer. When you move to a new employer, they must file a fresh LCA and you'll need a new E-3 visa stamp at a consulate before starting work, or in some cases a change of status if you're already inside the U.S. Build a minimum four to six week buffer into your transition timeline to account for LCA certification and consulate appointment scheduling.