E-3 Visa Legal Support Specialist Jobs
Legal Support Specialist roles in the U.S. qualify for E-3 visa sponsorship when the position requires a relevant bachelor's degree and meets the specialty occupation standard. The E-3 has no lottery and renews every two years, making it a stable long-term option for Australian professionals in legal services.
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A legal secretary assists lawyers and other legal personnel with regard to various administrative details; coordinates and maintains effective office procedures and efficient work flow; follows policies and procedures set by the Firm; establishes and maintains harmonious working relationships with all personnel, clients, vendors and guests of the Firm.
Duties and Responsibilities:
- Types, formats, edits and finalizes documents, including correspondence, memoranda and standard legal documents for transactional clients, including handling tasks related to transactional legal matters like contracts, mergers and acquisitions, manage calendars, prepare legal documents, and coordinate communication between lawyers and clients during deal processes, in accordance with the Firm's document formatting standards using standard computer software specific to the legal industry.
- Ability to format and review of legal documents such as pleadings, briefs, motions, discovery requests, and correspondence, ensuring accuracy and compliance with court rules, in preparation for electronic submission with relevant state and federal courts.
- Support attorneys in pre-, during, and post-trial stages.
- Initiate correspondence and other written materials under own signature or for signature of timekeepers; proofread all work to ensure proper formatting; spelling and grammar.
- Aid other Secretaries within assigned teams whenever necessary to meet Firm and client needs; organize and prioritize workload for maximum efficiency and facilitation of Firm and client goals. Foster professional, cooperative and supportive relationships with peers, superiors, and clients.
- Manages multiple lawyer-assignments and organizes clerical functions and work flow to meet administrative and client needs.
- Act as a subject matter expert for policies and procedures.
- Manages the onboarding of new clients from the processing of conflicts to the assignment of billing information. Works with various Firm departments and resources to complete engagement processes in an expedited and accurate manner.
- Enters, proofreads and posts lawyers' time entries. Works to ensure time entries are in compliance with client billing requirements and to ensure timeliness of entries in compliance with Firm policy.
- Coordinates travel arrangements, including air, hotel and ground transportation for lawyers and clients. Processes lawyers' travel expenses.
- Proofreads all documents, correspondence, etc., to ensure accuracy of copy, grammar, punctuation and syntax. Checks to ensure accuracy of jobs sent to duplicating service.
- Receives, screens telephone calls, conference calls and messages to lawyers, clients and staff (as directed from assignments). Works with various audio and video software to calendar and create calls on behalf of assignments.
- Promptly processes incoming and outgoing mail and distributes upon receipt (as directed from assignments).
- Coordinates conferences, meetings and appointments for lawyers and clients both in person and via remote options. As required, schedules conference rooms and food service using specific Firm software and procedures.
- Manage complex calendars using considerable discretion and judgment as to priorities and effective use of timekeepers’ time; deflecting lower-level issues.
- Works with other Firm departments and resources to coordinate and complete tasks as necessary for the management of multiple responsibilities and assignments.
- Coordinates client billing with billing services (as directed from assignments). Monitor and reconcile billing discrepancies and coordinate with the billing department to resolve issues; maintain information on billing arrangements for key clients.
- Maintains a safe and unobstructed work area, including a neat and well-organized desk. Demonstrates safe work practices.
- Maintains accuracy of electronic and hardcopy client files on a daily basis through both the Firm’s document management system and various electronic repositories for client materials in accordance with standards set by Records Management Center.
- Performs other work related duties as assigned or as judgment or necessity dictate.
Education and/or Experience:
Required:
- High school graduate or equivalency
- Five or more years of related work experience and/or training; or equivalent combination of education and experience
- Previous experience in a similar role in a law firm or professional services environment supporting multiple fee earners
- Excellent customer service and client relationship skills
- Thorough working knowledge of Microsoft Office (Outlook, Word, PowerPoint, Excel), legal terminology and standard document formatting
- Types accurately at a minimum of 60 wpm
- Thoroughly understanding of civil litigation discovery and docketing processes
- Experience with State and Federal court filings, including ECF
- Experience with collaborating with support staff and willingness to develop others through mentoring and sharing experiences
Preferred:
- Bachelor's degree
- Global law firm experience
Other Skills and Abilities:
The following will also be required of the successful candidate:
- Strong organizational skills
- Strong attention to detail and good judgment
- Superior written and verbal communication skills
- Strong analytical and problem-solving skills
- Able to work harmoniously and effectively with others
- Able to preserve confidentiality and exercise discretion
- Able to work under pressure
- Able to manage multiple projects with competing deadlines and priorities
The target salary range for this role is:
$95,000 - $115,000 if located in California
Salaries vary by location and are based on numerous factors, including, but not limited to, the relevant market, skills, experience, and education of the selected candidate. Our compensation package also includes bonus eligibility and a comprehensive benefits program. Benefits information can be found at Sidley.com/Benefits.
To perform this job successfully, an individual must be able to perform the Duties and Responsibilities above satisfactorily and meet the requirements. The requirements listed above are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such an accommodation, please email sidleytalentacquisition@sidley.com (current employees should contact Human Resources).
Sidley Austin LLP is an Equal Opportunity Employer.
Summary:
A legal secretary assists lawyers and other legal personnel with regard to various administrative details; coordinates and maintains effective office procedures and efficient work flow; follows policies and procedures set by the Firm; establishes and maintains harmonious working relationships with all personnel, clients, vendors and guests of the Firm.
Duties and Responsibilities:
- Types, formats, edits and finalizes documents, including correspondence, memoranda and standard legal documents for transactional clients, including handling tasks related to transactional legal matters like contracts, mergers and acquisitions, manage calendars, prepare legal documents, and coordinate communication between lawyers and clients during deal processes, in accordance with the Firm's document formatting standards using standard computer software specific to the legal industry.
- Ability to format and review of legal documents such as pleadings, briefs, motions, discovery requests, and correspondence, ensuring accuracy and compliance with court rules, in preparation for electronic submission with relevant state and federal courts.
- Support attorneys in pre-, during, and post-trial stages.
- Initiate correspondence and other written materials under own signature or for signature of timekeepers; proofread all work to ensure proper formatting; spelling and grammar.
- Aid other Secretaries within assigned teams whenever necessary to meet Firm and client needs; organize and prioritize workload for maximum efficiency and facilitation of Firm and client goals. Foster professional, cooperative and supportive relationships with peers, superiors, and clients.
- Manages multiple lawyer-assignments and organizes clerical functions and work flow to meet administrative and client needs.
- Act as a subject matter expert for policies and procedures.
- Manages the onboarding of new clients from the processing of conflicts to the assignment of billing information. Works with various Firm departments and resources to complete engagement processes in an expedited and accurate manner.
- Enters, proofreads and posts lawyers' time entries. Works to ensure time entries are in compliance with client billing requirements and to ensure timeliness of entries in compliance with Firm policy.
- Coordinates travel arrangements, including air, hotel and ground transportation for lawyers and clients. Processes lawyers' travel expenses.
- Proofreads all documents, correspondence, etc., to ensure accuracy of copy, grammar, punctuation and syntax. Checks to ensure accuracy of jobs sent to duplicating service.
- Receives, screens telephone calls, conference calls and messages to lawyers, clients and staff (as directed from assignments). Works with various audio and video software to calendar and create calls on behalf of assignments.
- Promptly processes incoming and outgoing mail and distributes upon receipt (as directed from assignments).
- Coordinates conferences, meetings and appointments for lawyers and clients both in person and via remote options. As required, schedules conference rooms and food service using specific Firm software and procedures.
- Manage complex calendars using considerable discretion and judgment as to priorities and effective use of timekeepers’ time; deflecting lower-level issues.
- Works with other Firm departments and resources to coordinate and complete tasks as necessary for the management of multiple responsibilities and assignments.
- Coordinates client billing with billing services (as directed from assignments). Monitor and reconcile billing discrepancies and coordinate with the billing department to resolve issues; maintain information on billing arrangements for key clients.
- Maintains a safe and unobstructed work area, including a neat and well-organized desk. Demonstrates safe work practices.
- Maintains accuracy of electronic and hardcopy client files on a daily basis through both the Firm’s document management system and various electronic repositories for client materials in accordance with standards set by Records Management Center.
- Performs other work related duties as assigned or as judgment or necessity dictate.
Education and/or Experience:
Required:
- High school graduate or equivalency
- Five or more years of related work experience and/or training; or equivalent combination of education and experience
- Previous experience in a similar role in a law firm or professional services environment supporting multiple fee earners
- Excellent customer service and client relationship skills
- Thorough working knowledge of Microsoft Office (Outlook, Word, PowerPoint, Excel), legal terminology and standard document formatting
- Types accurately at a minimum of 60 wpm
- Thoroughly understanding of civil litigation discovery and docketing processes
- Experience with State and Federal court filings, including ECF
- Experience with collaborating with support staff and willingness to develop others through mentoring and sharing experiences
Preferred:
- Bachelor's degree
- Global law firm experience
Other Skills and Abilities:
The following will also be required of the successful candidate:
- Strong organizational skills
- Strong attention to detail and good judgment
- Superior written and verbal communication skills
- Strong analytical and problem-solving skills
- Able to work harmoniously and effectively with others
- Able to preserve confidentiality and exercise discretion
- Able to work under pressure
- Able to manage multiple projects with competing deadlines and priorities
The target salary range for this role is:
$95,000 - $115,000 if located in California
Salaries vary by location and are based on numerous factors, including, but not limited to, the relevant market, skills, experience, and education of the selected candidate. Our compensation package also includes bonus eligibility and a comprehensive benefits program. Benefits information can be found at Sidley.com/Benefits.
To perform this job successfully, an individual must be able to perform the Duties and Responsibilities above satisfactorily and meet the requirements. The requirements listed above are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such an accommodation, please email sidleytalentacquisition@sidley.com (current employees should contact Human Resources).
Sidley Austin LLP is an Equal Opportunity Employer.
See all 93+ E-3 Visa Legal Support Specialist Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new E-3 Visa Legal Support Specialist Jobs.
Get Access To All JobsTips for Finding E-3 Visa Sponsorship as a Legal Support Specialist
Align your degree to the role
Consular officers assess whether your qualification directly supports the Legal Support Specialist position. A degree in law, legal studies, or paralegal studies strengthens your case more than a general business degree, even if your work history is strong.
Request an explicit specialty occupation statement
Ask your prospective employer to document why the Legal Support Specialist role requires a bachelor's degree in a specific field. Without this written justification in the LCA and support letter, officers can deny the application on specialty occupation grounds.
Target law firms with active LCA filing history
U.S. law firms, corporate legal departments, and litigation support companies file LCAs regularly. Search the DOL's Office of Foreign Labor Certification disclosure data to identify employers who have sponsored similar roles before approaching them about E-3 visa sponsorship.
Use Migrate Mate's E-3 filing service for post-offer paperwork
Once you have a signed offer, the LCA and DS-160 preparation can stall without experienced guidance. Migrate Mate's E-3 filing service manages the entire process from offer to consulate appointment, so your start date doesn't slip.
Clarify your duties before the interview
Consular officers sometimes question whether legal support work is truly specialty-occupation-level. Prepare to explain how your specific duties, such as legal research, contract review, or litigation preparation, go beyond clerical tasks and require your degree-level training.
Avoid mismatched job titles in your LCA
DOL requires the LCA job title to reflect prevailing wage data accurately. If your employer lists a generic title that doesn't match your actual legal support duties, USCIS or a consular officer may flag the inconsistency during adjudication.
E-3 Visa Legal Support Specialist: Frequently Asked Questions
How do I find Legal Support Specialist jobs with E-3 visa sponsorship?
Migrate Mate is built specifically for Australian professionals searching for U.S. roles that support E-3 sponsorship. Standard job boards rarely filter by visa type, so you can spend weeks applying to employers who won't sponsor at all. Migrate Mate surfaces Legal Support Specialist positions at employers with a demonstrated history of sponsoring Australian workers on the E-3.
How much does it cost to get an E-3 visa?
Migrate Mate's E-3 filing service covers the entire process for $499, including the Labor Condition Application, visa document preparation, and consulate appointment guidance. Traditional immigration lawyers charge $2,000–$5,000+ for the same work. The E-3 has less paperwork than most work visas, so paying thousands for legal help is usually unnecessary.
Does a Legal Support Specialist role qualify as a specialty occupation for the E-3?
It can, but the classification isn't automatic. The role must normally require a bachelor's degree or higher in a specific field like legal studies, paralegal studies, or law. If the employer's job description accepts any bachelor's degree regardless of field, a consular officer may determine it doesn't meet the specialty occupation threshold and deny the application.
How does the E-3 compare to the H-1B for Legal Support Specialist roles in the U.S.?
The E-3 has a significant practical advantage: there's no lottery. H-1B visa selection is random and capped at 85,000 per year, meaning many qualified applicants never get a slot. The E-3 has a 10,500 annual cap that has never been reached, so if your application is complete and your role qualifies, approval depends on merit, not a random draw.
Can I change employers after my E-3 is approved as a Legal Support Specialist?
Yes, but you need to restart the process with your new employer. The E-3 is employer-specific, so your current visa doesn't transfer. Your new employer must file a fresh LCA with the DOL and you'll need a new visa stamp before starting. There's no portability rule equivalent to the H-1B's AC21 provision for E-3 holders.