E-3 Visa Patient Representative Jobs
Patient Representative roles qualify for E-3 visa sponsorship when the position requires a bachelor's degree in a relevant field such as healthcare administration, communications, or social work. Australian nationals can secure two-year renewable E-3 status with no lottery, making long-term U.S. hospital and health system careers genuinely accessible.
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As an Administrative Assistant III, you will be responsible for patients scheduling, surgery scheduling, encountering, and therapeutic and ancillary testing and procedures: obtaining insurance authorizations, answer, screen and respond to incoming calls, prepare all documentation, charts, encountering, and other information needed for physician clinics, schedule patient needed appointments, x-rays, surgery, and tests. Prepare all necessary documents and forward to appropriate departments including insurance authorizations, charge documents and reconciliations and disability and worker compensation forms. Explain charges to patients and assist patients with billing questions, communicated directly with department billing and Physician Support Services. Serve as a liaison between patients, physicians, nursing units and other UCLA departments. Prepare daily, weekly, and monthly reports, as needed. Responsibilities also include providing support in appointment scheduling, pre-registration, patient reception, cash collection, and other related duties. Other duties/tasks, as assigned.
Salary Range
$31.88 - $45.66/hourly
Pay range: $31.88 - $45.66 an hour
Qualifications
- Answer phones and redirect callers to appropriate area.
- Schedule new and return appointments, ancillary testing and surgeries.
- Prepare all necessary documents and forward to appropriate departments FMLA, Disability, EDD and worker’s compensation forms as needed.
- Verify insurance coverage and obtain authorizations for ancillary tests, and surgeries. Provide daily, weekly, and monthly reports, as requested.
- Document in CareConnect all correspondence from patient and insurance companies.
- Work authorization work ques for assigned Department Unit.
- Explain charges to patients and assist patients with billing questions; communicate directly with PSS, the department billing company.
- Gather charge documents and supporting materials for submission to billing company.
- Complete charge document reconciliation reports. Provide daily, weekly and monthly reports, as requested.
- Preparation for clinics including chart preparation; encounter all patients utilizing UCLA’s patient management system, updating demographic and insurance data as necessary.
- Attend clinic to support physicians, as requested.
- Serve as liaison between patients, physicians, nursing units and other UCLA departments.
- Provide exceptional customer service while interacting with patients, physicians, nursing units, other UCLA departments and referring physicians.
- Allocate patient records, reports, correspondence, and other material to the correct files; establish new files as needed.
- Prepare medical letters for patients as directed by the physician (leave request, return to work, etc..)
- Other duties, as assigned.
Description
As an Administrative Assistant III, you will be responsible for patients scheduling, surgery scheduling, encountering, and therapeutic and ancillary testing and procedures: obtaining insurance authorizations, answer, screen and respond to incoming calls, prepare all documentation, charts, encountering, and other information needed for physician clinics, schedule patient needed appointments, x-rays, surgery, and tests. Prepare all necessary documents and forward to appropriate departments including insurance authorizations, charge documents and reconciliations and disability and worker compensation forms. Explain charges to patients and assist patients with billing questions, communicated directly with department billing and Physician Support Services. Serve as a liaison between patients, physicians, nursing units and other UCLA departments. Prepare daily, weekly, and monthly reports, as needed. Responsibilities also include providing support in appointment scheduling, pre-registration, patient reception, cash collection, and other related duties. Other duties/tasks, as assigned.
Salary Range
$31.88 - $45.66/hourly
Pay range: $31.88 - $45.66 an hour
Qualifications
- Answer phones and redirect callers to appropriate area.
- Schedule new and return appointments, ancillary testing and surgeries.
- Prepare all necessary documents and forward to appropriate departments FMLA, Disability, EDD and worker’s compensation forms as needed.
- Verify insurance coverage and obtain authorizations for ancillary tests, and surgeries. Provide daily, weekly, and monthly reports, as requested.
- Document in CareConnect all correspondence from patient and insurance companies.
- Work authorization work ques for assigned Department Unit.
- Explain charges to patients and assist patients with billing questions; communicate directly with PSS, the department billing company.
- Gather charge documents and supporting materials for submission to billing company.
- Complete charge document reconciliation reports. Provide daily, weekly and monthly reports, as requested.
- Preparation for clinics including chart preparation; encounter all patients utilizing UCLA’s patient management system, updating demographic and insurance data as necessary.
- Attend clinic to support physicians, as requested.
- Serve as liaison between patients, physicians, nursing units and other UCLA departments.
- Provide exceptional customer service while interacting with patients, physicians, nursing units, other UCLA departments and referring physicians.
- Allocate patient records, reports, correspondence, and other material to the correct files; establish new files as needed.
- Prepare medical letters for patients as directed by the physician (leave request, return to work, etc..)
- Other duties, as assigned.
See all E-3 Visa Patient Representative Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new E-3 Visa Patient Representative Jobs.
Get Access To All JobsTips for Finding E-3 Visa Sponsorship in Patient Representative
Verify your degree meets specialty occupation
A Patient Representative role must require a specific bachelor's degree to qualify as a specialty occupation under E-3 visa. Degrees in healthcare administration, social work, or communications generally satisfy this, a general business degree may not without relevant specialisation on your transcript.
Target health systems with E-3 filing history
Large hospital networks and integrated health systems file Labor Condition Applications regularly for international staff. Search DOL's LCA disclosure data for employers who have sponsored E-3 or H-1B visa roles in patient services, care coordination, or patient advocacy to narrow your outreach to experienced sponsors.
Use Migrate Mate's E-3 filing service for your LCA
The LCA must be DOL-certified before your consulate appointment. Use Migrate Mate's E-3 filing service to handle your LCA and visa paperwork so your employer isn't navigating the FLAG portal and prevailing wage process alone, which is where most sponsorship conversations stall.
Prepare an Australian credential equivalency letter
U.S. consular officers sometimes question whether a three-year Australian bachelor's degree meets the four-year U.S. standard. A credential evaluation from a NACES-approved evaluator, obtained before your interview, removes that objection and keeps your application moving without delays.
Address the prevailing wage requirement upfront
Your offered salary must meet the DOL prevailing wage for Patient Representative roles in the specific metro area where you'll work. Confirm the wage level with your employer before signing an offer letter so the LCA reflects a compliant figure from the start.
Request an E-3 renewal timetable from your employer
E-3 status renews in two-year increments and your employer must file a fresh LCA each time. Confirm your employer's HR team understands the renewal cycle and build your first renewal conversation into your onboarding, not six months before your I-94 expires.
E-3 Visa Patient Representative: Frequently Asked Questions
How do I find Patient Representative jobs with E-3 visa sponsorship?
Migrate Mate is built specifically for Australian professionals seeking U.S. roles with E-3 sponsorship. Rather than filtering through general job boards where visa status is buried in the fine print, Migrate Mate surfaces Patient Representative openings at employers who are already set up to sponsor international hires, saving you the back-and-forth of asking each recruiter individually.
How much does it cost to get an E-3 visa?
Migrate Mate's E-3 filing service covers the entire process for $499, including the Labor Condition Application, visa document preparation, and consulate appointment guidance. Traditional immigration lawyers charge $2,000–$5,000+ for the same work. The E-3 has less paperwork than most work visas, so paying thousands for legal help is usually unnecessary.
Does a Patient Representative role qualify as a specialty occupation for the E-3?
It depends on how the employer defines the position. If the job description specifies a bachelor's degree in healthcare administration, social work, communications, or a directly related field as a minimum requirement, it typically qualifies. Roles where the employer will accept any bachelor's degree regardless of field are harder to support, so reviewing the job posting language before applying matters.
How does the E-3 compare to the H-1B for Patient Representative roles?
The E-3 has no annual cap and no lottery, so a qualified Australian national can secure status any time of year without waiting for an April draw. The H-1B is subject to an 85,000-slot annual cap with a random selection process. For Patient Representative roles where the specialty occupation threshold is already close to the margin, the E-3 also allows consular processing in Australia, which gives your employer a predictable timeline.
Can I change employers while on an E-3 as a Patient Representative?
Yes, but you need a new LCA certified by the DOL and a new visa stamp if your current stamp has expired or you are not in the U.S. Your status does not automatically transfer. If you are already in the U.S. in valid E-3 status, you can start work for the new employer once the new LCA is certified and the employer has filed the supporting documentation, without waiting for a new consulate appointment.