E-3 Visa Patient Registrar Jobs
Patient Registrar roles in U.S. hospitals and health systems qualify as specialty occupations under the E-3 visa, making sponsorship straightforward for Australian professionals with a relevant bachelor's degree. The E-3 has no lottery and no annual cap, so you can pursue roles year-round without the H-1B visa timing constraints.
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Get Access To All JobsINTRODUCTION
Georgetown University comprises two unique campuses in the nation’s capital. With the Hilltop Campus located in the heart of the historic Georgetown neighborhood, and the Capitol Campus, just minutes from the U.S. Capitol and U.S. Supreme Court, Georgetown University offers rigorous academic programs, a global perspective, and unparalleled opportunities to engage with Washington, D.C. Our community is a close-knit group of remarkable individuals driven by intellectual inquiry, a commitment to social justice, and a shared dedication to making a difference in the world.
JOB OVERVIEW
The position of Assistant Registrar for Academic and Student Records reports to the Associate University Registrar for Academic and Student Records and is responsible for the interpretation and application of student records policies and the accuracy and integrity of production and maintenance of academic records for all students. This position is responsible for grade processing, degree conferrals, Consortium registration, the Senior Auditor program, and overall student information and program coding for the academic record. This position also oversees the certification of the academic eligibility of student athletes in compliance with the National Collegiate Athletic Association (NCAA), Big East and Patriot League Conferences, and Georgetown University by-laws, rules, regulations and policies.
Additional duties of the Assistant Registrar include, but are not limited to, the following:
- Supervise grade and degree conferral and transcript production staff.
- Updating the posting of grades, adding thesis and dissertation titles, maintenance of honors, awards, and degrees awarded data, and assist the Associate Registrar in problem resolution of various academic records problems. Oversees the Consortium registration and grade reporting process.
- Works closely with counterparts within Georgetown, the DC consortium, and other universities.
- Engages in tactful and helpful interaction with GU faculty and colleagues in deans’ offices and other university departments to provide information, training and guidance to ensure quality records maintenance, and respond to university policy and office procedure questions posed by those departments.
- Analyze accurate information before adding data to the students’ permanent records and upholding the university policy of confidentiality of student records and other provisions of the Family Educational Rights & Privacy Act (FERPA).
- Processing work promptly and efficiently, in accordance with the office and University time requirements.
WORK INTERACTIONS
Interacts with internal and external stakeholders including students, parents, deans, and faculty. Collaborates with administrative offices including (but not limited to) Athletics, Honor Council, General Counsel, Student Conduct, Student Health to ensure the accuracy and integrity of student records.
REQUIREMENTS AND QUALIFICATIONS
- Bachelor’s Degree Required
- Master's degree Preferred.
- 3 to 5 years of administrative experience in a registrar’s office required, along with significant supervisory experience. Working knowledge of NCAA, Big East, and Patriot League rules and regulations required.
- Ability to multitask and meticulous attention to detail is critical.
- Experience managing and engaging staff members.
- Knowledge of complex work processes; ability to multi-task; ability to plan, organize and implement single or multiple job tasks; ability to prioritize work assignments and deliverables and the ability to apply common sense and logic in making prudent and sound decisions are all required for success in this position.
- Ability to maintain confidentiality, tact and diplomacy in all matters.
- Integrity of the highest order and accountability or dominant components of the daily interactions that the individual in this position must possess.
- Experience in the use of student information systems required. Banner and Cognos experience preferred.
- Good communication skills (Oral and Written).
- Attention to detail, analytical skills, ability to define problem both quantitatively and qualitatively, and then to generate potential solutions.
- Work and demonstrate ability to use report generation tools.
WORK MODE DESIGNATION
This position has been designated as On-Campus. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position’s mode of work designation. Complete details about Georgetown University’s mode of work designations for staff positions can be found on the Department of Human Resources website: https://hr.georgetown.edu/mode-of-work-designation.
PAY RANGE:
The projected salary or hourly pay range for this position which represents the full range of anticipated compensation is:
$47,586.00 - $87,558.13
Compensation is determined by a number of factors including, but not limited to, the candidate’s individual qualifications, experience, education, skills, and certifications, as well as the University’s business needs and external factors.
CURRENT GEORGETOWN EMPLOYEES:
If you currently work at Georgetown University, please exit this website and login to GMS (gms.georgetown.edu) using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.
SUBMISSION GUIDELINES:
Please note that in order to be considered an applicant for any position at Georgetown University you must submit a resume for each position of interest for which you believe you are qualified. Documents are not kept on file for future positions.
NEED ASSISTANCE:
If you are a qualified individual with a disability and need a reasonable accommodations for any part of the application and hiring process, please visit the Office for Equal Opportunity Compliance website for general information about requesting accommodations, as well as information about requesting accommodations specifically for applicants. You also can also contact the Office for Equal Opportunity Compliance at (202) 687-4798 or oeoc@georgetown.edu.
Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.
GU is an Equal Opportunity Employer. All qualified applicants are encouraged to apply, and will receive consideration for employment without regard to age, citizenship, color, disability, family responsibilities, gender identity and expression, genetic information, marital status, matriculation, national origin, race, religion, personal appearance, political affiliation, sex, sexual orientation, veteran status, or any other characteristic protected by law.
BENEFITS:
Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website.
INTRODUCTION
Georgetown University comprises two unique campuses in the nation’s capital. With the Hilltop Campus located in the heart of the historic Georgetown neighborhood, and the Capitol Campus, just minutes from the U.S. Capitol and U.S. Supreme Court, Georgetown University offers rigorous academic programs, a global perspective, and unparalleled opportunities to engage with Washington, D.C. Our community is a close-knit group of remarkable individuals driven by intellectual inquiry, a commitment to social justice, and a shared dedication to making a difference in the world.
JOB OVERVIEW
The position of Assistant Registrar for Academic and Student Records reports to the Associate University Registrar for Academic and Student Records and is responsible for the interpretation and application of student records policies and the accuracy and integrity of production and maintenance of academic records for all students. This position is responsible for grade processing, degree conferrals, Consortium registration, the Senior Auditor program, and overall student information and program coding for the academic record. This position also oversees the certification of the academic eligibility of student athletes in compliance with the National Collegiate Athletic Association (NCAA), Big East and Patriot League Conferences, and Georgetown University by-laws, rules, regulations and policies.
Additional duties of the Assistant Registrar include, but are not limited to, the following:
- Supervise grade and degree conferral and transcript production staff.
- Updating the posting of grades, adding thesis and dissertation titles, maintenance of honors, awards, and degrees awarded data, and assist the Associate Registrar in problem resolution of various academic records problems. Oversees the Consortium registration and grade reporting process.
- Works closely with counterparts within Georgetown, the DC consortium, and other universities.
- Engages in tactful and helpful interaction with GU faculty and colleagues in deans’ offices and other university departments to provide information, training and guidance to ensure quality records maintenance, and respond to university policy and office procedure questions posed by those departments.
- Analyze accurate information before adding data to the students’ permanent records and upholding the university policy of confidentiality of student records and other provisions of the Family Educational Rights & Privacy Act (FERPA).
- Processing work promptly and efficiently, in accordance with the office and University time requirements.
WORK INTERACTIONS
Interacts with internal and external stakeholders including students, parents, deans, and faculty. Collaborates with administrative offices including (but not limited to) Athletics, Honor Council, General Counsel, Student Conduct, Student Health to ensure the accuracy and integrity of student records.
REQUIREMENTS AND QUALIFICATIONS
- Bachelor’s Degree Required
- Master's degree Preferred.
- 3 to 5 years of administrative experience in a registrar’s office required, along with significant supervisory experience. Working knowledge of NCAA, Big East, and Patriot League rules and regulations required.
- Ability to multitask and meticulous attention to detail is critical.
- Experience managing and engaging staff members.
- Knowledge of complex work processes; ability to multi-task; ability to plan, organize and implement single or multiple job tasks; ability to prioritize work assignments and deliverables and the ability to apply common sense and logic in making prudent and sound decisions are all required for success in this position.
- Ability to maintain confidentiality, tact and diplomacy in all matters.
- Integrity of the highest order and accountability or dominant components of the daily interactions that the individual in this position must possess.
- Experience in the use of student information systems required. Banner and Cognos experience preferred.
- Good communication skills (Oral and Written).
- Attention to detail, analytical skills, ability to define problem both quantitatively and qualitatively, and then to generate potential solutions.
- Work and demonstrate ability to use report generation tools.
WORK MODE DESIGNATION
This position has been designated as On-Campus. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position’s mode of work designation. Complete details about Georgetown University’s mode of work designations for staff positions can be found on the Department of Human Resources website: https://hr.georgetown.edu/mode-of-work-designation.
PAY RANGE:
The projected salary or hourly pay range for this position which represents the full range of anticipated compensation is:
$47,586.00 - $87,558.13
Compensation is determined by a number of factors including, but not limited to, the candidate’s individual qualifications, experience, education, skills, and certifications, as well as the University’s business needs and external factors.
CURRENT GEORGETOWN EMPLOYEES:
If you currently work at Georgetown University, please exit this website and login to GMS (gms.georgetown.edu) using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.
SUBMISSION GUIDELINES:
Please note that in order to be considered an applicant for any position at Georgetown University you must submit a resume for each position of interest for which you believe you are qualified. Documents are not kept on file for future positions.
NEED ASSISTANCE:
If you are a qualified individual with a disability and need a reasonable accommodations for any part of the application and hiring process, please visit the Office for Equal Opportunity Compliance website for general information about requesting accommodations, as well as information about requesting accommodations specifically for applicants. You also can also contact the Office for Equal Opportunity Compliance at (202) 687-4798 or oeoc@georgetown.edu.
Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.
GU is an Equal Opportunity Employer. All qualified applicants are encouraged to apply, and will receive consideration for employment without regard to age, citizenship, color, disability, family responsibilities, gender identity and expression, genetic information, marital status, matriculation, national origin, race, religion, personal appearance, political affiliation, sex, sexual orientation, veteran status, or any other characteristic protected by law.
BENEFITS:
Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website.
See all E-3 Visa Patient Registrar Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new E-3 Visa Patient Registrar Jobs.
Get Access To All JobsTips for Finding E-3 Visa Sponsorship in Patient Registrar
Verify your degree meets specialty occupation standards
A Patient Registrar role must require a bachelor's degree in a specific field to qualify as a specialty occupation. Health information management, healthcare administration, or a related field strengthens your case. A general business degree alone may not be enough.
Target health systems with existing LCA filing history
Large hospital networks and academic medical centers file Labor Condition Applications regularly and have HR teams familiar with the E-3 visa process. Smaller clinics may have never sponsored a visa, which creates delays while they get up to speed.
Frame your Australian credentials for U.S. hiring managers
Translate your Australian qualifications into U.S. equivalents upfront. A three-year Australian bachelor's degree is generally accepted as equivalent to a U.S. four-year degree for E-3 purposes, but you may need a credential evaluation letter to reassure unfamiliar employers.
Clarify E-3 sponsorship requirements before accepting an offer
Before signing, confirm your employer will file the Labor Condition Application with DOL and support your consulate appointment. Some employers misunderstand the E-3 as an employee-funded process. The LCA must be certified before your visa interview.
Use Migrate Mate's E-3 filing service to handle your LCA and visa paperwork
Once you have a job offer, Migrate Mate's E-3 filing service manages the LCA submission, visa application documents, and consulate preparation end-to-end, so neither you nor your employer needs prior E-3 experience to get the filing right.
Search for roles at E-Verify enrolled employers
Employers enrolled in E-Verify are already familiar with work authorization documentation and are more likely to have internal processes for onboarding international hires. You can confirm enrollment through the E-Verify employer search tool on the official E-Verify website.
E-3 Visa Patient Registrar: Frequently Asked Questions
How do I find Patient Registrar jobs with E-3 visa sponsorship?
Migrate Mate is the most direct way to search for Patient Registrar roles where employers are open to E-3 sponsorship. Standard job boards rarely filter by visa type, so you end up cold-applying and hoping. Migrate Mate surfaces roles matched to E-3 eligibility so you can focus on employers already prepared to sponsor Australian candidates.
How much does it cost to get an E-3 visa?
Migrate Mate's E-3 filing service covers the entire process for $499, including the Labor Condition Application, visa document preparation, and consulate appointment guidance. Traditional immigration lawyers charge $2,000–$5,000+ for the same work. The E-3 has less paperwork than most work visas, so paying thousands for legal help is usually unnecessary.
Does a Patient Registrar role actually qualify as an E-3 specialty occupation?
It can, but the role must require a bachelor's degree in a specific field as a normal condition of employment. Patient Registrar positions at large health systems increasingly require degrees in health information management or healthcare administration. Roles at smaller practices that accept any degree, or no degree, may not meet the specialty occupation standard USCIS applies.
How does the E-3 visa compare to the H-1B for Patient Registrar roles?
The E-3 is available only to Australian citizens, but it has no lottery and no annual cap, so you can apply at any time of year and expect a predictable timeline. The H-1B has an annual lottery with a selection rate well below 50% for most applicants. For Australians, the E-3 is a far more reliable path into a Patient Registrar role at a U.S. health system.
Can I change employers after starting work on an E-3 in a Patient Registrar role?
Yes, but you need a new LCA certified by DOL and a new E-3 visa tied to your new employer before you start working for them. You cannot simply transfer the existing visa. If you're already in the U.S., some applicants handle the new consulate appointment during a trip outside the country rather than applying for a change of status through USCIS.