E-3 Visa Program Associate Jobs
Program Associate roles in policy, international development, and nonprofit management qualify as E-3 specialty occupations when the position requires a relevant bachelor's degree. Australian professionals can secure E-3 visa sponsorship without entering a lottery, with employer obligations limited to filing a Labor Condition Application before your consulate appointment.
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Performs administrative and secretarial responsibilities to support the manager and other staff members in a challenging and fast-paced work environment. Performs duties of a confidential nature. Works under general guidance and supervision. Responsibilities may include communication and coordination with all levels of internal and external customers, receiving and screening calls, correspondence and/or visitors, making travel and meeting arrangements, preparing correspondence, documents and reports as needed.
Qualifications
Minimum Education
High School Diploma or GED (Required)
Minimum Work Experience
1 year Related experience (Required)
Required Skills/Knowledge
- Excellent analytical skills
- Demonstrated proficiency using Microsoft Office including Excel
- Excellent written and verbal communication skills
- Strong organizational skills.
Functional Accountabilities
Administrative Support
- Manage day-to-day administrative functions for designated Program such as organizing and maintaining department files and records, performing complex clerical duties and analytics, supply and equipment orders, etc.
- Assist with all levels of internal and external customers, receive and screen calls, correspondence and/or visitors, make travel and meeting arrangements as needed.
- Serve as a communication link to other CNHS departments, (e.g. coordinate and schedule office appointments, meeting and conferences, etc.).
- Independently research, develop, and compose presentation materials and speeches in a variety of settings.
- Identify and understand issues, problems, and opportunities; determine potential courses of action and develop appropriate solutions
Program Coordination
- Routinely coordinate and facilitate solutions with internal and external organizations and constituents.
- Maintain designated Program finances such as government reports, charge sheets, and contact with charge entry professionals, etc.
Safety
- Speak up when team members appear to exhibit unsafe behavior or performance
- Continuously validate and verify information needed for decision making or documentation
- Stop in the face of uncertainty and takes time to resolve the situation
- Demonstrate accurate, clear and timely verbal and written communication
- Actively promote safety for patients, families, visitors and co-workers
- Attend carefully to important details - practicing Stop, Think, Act and Review in order to self-check behavior and performance
Organizational Accountabilities
Program Knowledge
- Apply substantive knowledge in order to assist and represent manager thoroughly in the scope, diversity, and complexity of all program operations and organizational commitments.
- Demonstrate and apply knowledge of nuances, appropriate protocol, and specific preferences of manager and constituents while performing administrative support tasks.
- Maintain understanding and awareness of program services, policies, procedures, laws, rules, and regulations.
- Explain and interpret program information to clients/customers and staff.
Organizational Commitment/Identification
- Partner in the mission and upholds the core principles of the organization
- Committed to diversity and recognizes value of cultural ethnic differences
- Demonstrate personal and professional integrity
- Maintain confidentiality at all times
Customer Service
- Anticipate and responds to customer needs; follows up until needs are met
Teamwork/Communication
- Demonstrate collaborative and respectful behavior
- Partner with all team members to achieve goals
- Receptive to others’ ideas and opinions
Performance Improvement/Problem-solving
- Contribute to a positive work environment
- Demonstrate flexibility and willingness to change
- Identify opportunities to improve clinical and administrative processes
- Make appropriate decisions, using sound judgment
Cost Management/Financial Responsibility
- Use resources efficiently
- Search for less costly ways of doing things
Organizational Accountabilities (Staff)
Organizational Commitment/Identification
- Anticipate and responds to customer needs; follows up until needs are met
Teamwork/Communication
- Demonstrate collaborative and respectful behavior
- Partner with all team members to achieve goals
- Receptive to others’ ideas and opinions
Performance Improvement/Problem-solving
- Contribute to a positive work environment
- Demonstrate flexibility and willingness to change
- Identify opportunities to improve clinical and administrative processes
- Make appropriate decisions, using sound judgment
Cost Management/Financial Responsibility
- Use resources efficiently
- Search for less costly ways of doing things
Safety
- Speak up when team members appear to exhibit unsafe behavior or performance
- Continuously validate and verify information needed for decision making or documentation
- Stop in the face of uncertainty and takes time to resolve the situation
- Demonstrate accurate, clear and timely verbal and written communication
- Actively promote safety for patients, families, visitors and co-workers
- Attend carefully to important details - practicing Stop, Think, Act and Review in order to self-check behavior and performance
Primary Location: District of Columbia-Washington
Work Locations: CN Hospital (Main Campus) 111 Michigan Avenue NW Washington 20010
Job: Non-Clinical Professional
Organization: Surgery COE
Position Status: R (Regular) - FT - Full-Time
Shift: Day
Work Schedule: 8am-4:30pm
Job Posting: Apr 23, 2026, 3:37:34 PM
Full-Time Salary Range: 48588.8 - 80974.4
Description
Performs administrative and secretarial responsibilities to support the manager and other staff members in a challenging and fast-paced work environment. Performs duties of a confidential nature. Works under general guidance and supervision. Responsibilities may include communication and coordination with all levels of internal and external customers, receiving and screening calls, correspondence and/or visitors, making travel and meeting arrangements, preparing correspondence, documents and reports as needed.
Qualifications
Minimum Education
High School Diploma or GED (Required)
Minimum Work Experience
1 year Related experience (Required)
Required Skills/Knowledge
- Excellent analytical skills
- Demonstrated proficiency using Microsoft Office including Excel
- Excellent written and verbal communication skills
- Strong organizational skills.
Functional Accountabilities
Administrative Support
- Manage day-to-day administrative functions for designated Program such as organizing and maintaining department files and records, performing complex clerical duties and analytics, supply and equipment orders, etc.
- Assist with all levels of internal and external customers, receive and screen calls, correspondence and/or visitors, make travel and meeting arrangements as needed.
- Serve as a communication link to other CNHS departments, (e.g. coordinate and schedule office appointments, meeting and conferences, etc.).
- Independently research, develop, and compose presentation materials and speeches in a variety of settings.
- Identify and understand issues, problems, and opportunities; determine potential courses of action and develop appropriate solutions
Program Coordination
- Routinely coordinate and facilitate solutions with internal and external organizations and constituents.
- Maintain designated Program finances such as government reports, charge sheets, and contact with charge entry professionals, etc.
Safety
- Speak up when team members appear to exhibit unsafe behavior or performance
- Continuously validate and verify information needed for decision making or documentation
- Stop in the face of uncertainty and takes time to resolve the situation
- Demonstrate accurate, clear and timely verbal and written communication
- Actively promote safety for patients, families, visitors and co-workers
- Attend carefully to important details - practicing Stop, Think, Act and Review in order to self-check behavior and performance
Organizational Accountabilities
Program Knowledge
- Apply substantive knowledge in order to assist and represent manager thoroughly in the scope, diversity, and complexity of all program operations and organizational commitments.
- Demonstrate and apply knowledge of nuances, appropriate protocol, and specific preferences of manager and constituents while performing administrative support tasks.
- Maintain understanding and awareness of program services, policies, procedures, laws, rules, and regulations.
- Explain and interpret program information to clients/customers and staff.
Organizational Commitment/Identification
- Partner in the mission and upholds the core principles of the organization
- Committed to diversity and recognizes value of cultural ethnic differences
- Demonstrate personal and professional integrity
- Maintain confidentiality at all times
Customer Service
- Anticipate and responds to customer needs; follows up until needs are met
Teamwork/Communication
- Demonstrate collaborative and respectful behavior
- Partner with all team members to achieve goals
- Receptive to others’ ideas and opinions
Performance Improvement/Problem-solving
- Contribute to a positive work environment
- Demonstrate flexibility and willingness to change
- Identify opportunities to improve clinical and administrative processes
- Make appropriate decisions, using sound judgment
Cost Management/Financial Responsibility
- Use resources efficiently
- Search for less costly ways of doing things
Organizational Accountabilities (Staff)
Organizational Commitment/Identification
- Anticipate and responds to customer needs; follows up until needs are met
Teamwork/Communication
- Demonstrate collaborative and respectful behavior
- Partner with all team members to achieve goals
- Receptive to others’ ideas and opinions
Performance Improvement/Problem-solving
- Contribute to a positive work environment
- Demonstrate flexibility and willingness to change
- Identify opportunities to improve clinical and administrative processes
- Make appropriate decisions, using sound judgment
Cost Management/Financial Responsibility
- Use resources efficiently
- Search for less costly ways of doing things
Safety
- Speak up when team members appear to exhibit unsafe behavior or performance
- Continuously validate and verify information needed for decision making or documentation
- Stop in the face of uncertainty and takes time to resolve the situation
- Demonstrate accurate, clear and timely verbal and written communication
- Actively promote safety for patients, families, visitors and co-workers
- Attend carefully to important details - practicing Stop, Think, Act and Review in order to self-check behavior and performance
Primary Location: District of Columbia-Washington
Work Locations: CN Hospital (Main Campus) 111 Michigan Avenue NW Washington 20010
Job: Non-Clinical Professional
Organization: Surgery COE
Position Status: R (Regular) - FT - Full-Time
Shift: Day
Work Schedule: 8am-4:30pm
Job Posting: Apr 23, 2026, 3:37:34 PM
Full-Time Salary Range: 48588.8 - 80974.4
See all 3,866+ Program Associate jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Program Associate roles.
Get Access To All JobsTips for Finding E-3 Visa Sponsorship as a Program Associate
Translate your Australian degree for employers
A three-year Australian bachelor's degree is treated as equivalent to a U.S. four-year degree for E-3 purposes. Prepare a credential evaluation letter from a NACES-approved evaluator before interviews so employers aren't left guessing.
Target employers with existing LCA filing history
Search DOL's Office of Foreign Labor Certification disclosure data for Program Associate or Program Coordinator job titles. Employers who've filed LCAs before understand the process and won't treat your E-3 sponsorship request as a dealbreaker.
Frame your role as a specialty occupation upfront
Program Associate positions in advocacy, global health, or policy analysis routinely qualify, but generalist program roles sometimes don't. Confirm the job description lists a specific degree field requirement, not just 'bachelor's preferred,' before accepting an offer.
Use Migrate Mate's E-3 filing service for the full process
Once you have an offer, use Migrate Mate's E-3 filing service to handle your LCA and visa paperwork end-to-end. This covers DOL certification, DS-160 preparation, and consulate appointment readiness without requiring you to manage each step independently.
Clarify who handles the LCA before signing
The LCA is an employer obligation, not yours, but many Program Associate employers, especially small nonprofits, have never filed one. Raise this early in the offer stage so HR can engage their legal team or a filing service before your start date.
Time your application around nonprofit hiring cycles
Many Program Associate roles at nonprofits and international organizations follow grant-funded hiring cycles with spring and fall peaks. Applying during these windows gives you better odds of landing employers with budget already allocated and timelines that accommodate E-3 consulate processing.
Program Associate jobs are hiring across the US. Find yours.
Find Program Associate JobsProgram Associate E-3 Visa: Frequently Asked Questions
How do I find Program Associate jobs that offer E-3 visa sponsorship?
Migrate Mate is the recommended starting point. It surfaces Program Associate roles from employers with E-3 sponsorship history, so you're not cold-applying to organizations unfamiliar with the visa. Filtering by sponsorship type saves significant time compared to manually screening postings and then asking HR whether they'll sponsor an Australian national.
How much does it cost to get an E-3 visa?
Migrate Mate's E-3 filing service covers the entire process for $499, including the Labor Condition Application, visa document preparation, and consulate appointment guidance. Traditional immigration lawyers charge $2,000–$5,000+ for the same work. The E-3 has less paperwork than most work visas, so paying thousands for legal help is usually unnecessary.
Does a Program Associate role qualify as a specialty occupation for the E-3 visa?
It depends on how the position is defined. If the job description requires a specific bachelor's degree in a field like public policy, international relations, social work, or public health, it meets the specialty occupation standard. If the posting says any bachelor's degree is acceptable regardless of field, the role may not qualify. Reviewing the actual job description before applying is the most reliable way to assess this.
How does the E-3 visa compare to the H-1B for Program Associate roles?
The E-3 has no annual lottery and no cap that affects when you can start. For Program Associate roles, which often have defined start dates tied to grant cycles or academic calendars, this is a practical advantage. H-1B petitions are subject to a lottery with an October 1 start date, which can push your start by six to twelve months if selected at all.
Can I change employers or take a promotion while on an E-3 as a Program Associate?
Yes, but each new employer must file a fresh LCA with the DOL and you'll need a new visa stamp if your current one has expired. A title change to Senior Program Associate or Program Manager with substantially different duties also requires a new LCA to confirm the prevailing wage still matches. Plan for at least a few weeks of processing time when changing roles.
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