E-3 Visa Proposal Specialist Jobs
Proposal Specialist roles in the U.S. qualify for E-3 visa sponsorship when the position requires a relevant bachelor's degree in communications, business, or a related field. The E-3 has no lottery and renews every two years, making it a stable path for Australian professionals in proposal writing and business development.
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Get Access To All JobsLocation: San Antonio, TX
Regular/Temporary: Regular
Job ID: 16537
Full/Part Time: Full Time
Salary Range: $80,000 - $85,000 annualized, commensurate with education, experience, and qualifications.
Job Type: Full Time
Posting Close Date: Applications will be accepted through 11:59 PM CDT on 10/26/2026. At the discretion of the hiring department, this posting may close once a sufficient number of qualified applications have been received.
Required Application Materials:
- Resume is required
- Cover Letter is required
Position Information
The University of Texas at San Antonio (UT San Antonio) is a nationally recognized, top-tier public research university that unites the power of higher education, biomedical discovery and healthcare within one visionary institution. As the third-largest research university in Texas and a Carnegie R1-designated institution, UT San Antonio is a model of access and excellence — advancing knowledge, social mobility and public health across South Texas and beyond. UT San Antonio serves approximately 42,000 students in 320 academic programs spanning science, engineering, medicine, health, liberal arts, AI, cybersecurity, business, education and more. With 17,000 faculty and staff, UT San Antonio has also been recognized as a Top Employer in Texas by Forbes Magazine. Learn more online, on UT San Antonio Today or on X, Instagram, Facebook, YouTube or LinkedIn.
Job Summary
The Institutional Proposal Manager leads the development of highly competitive applications for extramural funding through grants, scholarly awards, contracts, or other related mechanisms in collaboration with UTSA leadership and associated collaborators. This role is responsible for identifying and communicating funding opportunities/sponsors to internal and external stakeholders; providing editing, critical review, and/or writing support; and coordinating proposal teams to secure public and private extramural funding or prestigious awards/recognitions. The employee serves at the institutional level for cross-campus programs and strategic initiatives. This position serves as the institutional capture manager for multi-million-dollar external funding grant proposals.
Core Responsibilities
- Facilitates institution-level multi- and interdisciplinary research teams in pursuit of high dollar, multi-investigator, highly focused extramural funding opportunities and stimulates research through strategic partnerships aligned with institutional priorities/initiatives.
- Works with institutional leaders and their collaborators to translate early ideas and concepts into competitive narratives for extramural funding and advise on strategies for meeting broader impacts, data management, and similar requirements.
- Works closely with sponsored projects staff to organize proposal preparation and to reliably meet all sponsor expectations.
- Maintains institutional data and writes and maintains templates/boilerplate text and other support documents for application development activities.
- Engages with external partners to develop research collaborations and serve as a liaison to sponsor organizations (federal/state government, private foundations, and companies).
- Conducts market intelligence to identify and disseminate funding opportunities that align with the University's key strengths and strategic research initiatives.
- Assists with maintaining a targeted list of grants and prestigious national awards, memberships, and recognitions for faculty, and regularly disseminating these opportunities to the campus community.
- Partners with institutional leadership to identify faculty competitive for national honors and awards.
- Manages and/or assists with the development, writing, editing, and review of institutional proposals, faculty award nominations, or other faculty recruitment applications.
- Assists with monitoring data regarding grant activity and submissions, and number of faculty receiving national awards, honors, and recognitions.
- Assists with coordination of the honorifics and awards, presidential faculty recognition letter, and Limited submissions programs as needed.
- Conducts training sessions on topics relevant to the research community.
- Attends meetings and professional development conferences/workshops as needed to maintain the knowledge and skills necessary to perform job functions.
- Conducts briefings with leaders and other key stakeholders.
- Engages in strategic planning activities with unit leadership and researchers/research teams in regard to goals and expectations for extramural funding, teaming initiatives, and other priority areas.
- Performs other duties as assigned.
Required Qualifications
- Bachelor's Degree in a related field.
- Five (5) years of related work experience.
- This position may require the ability to maintain the security and integrity of UT San Antonio and its infrastructure per Texas EO-GA-48.
Preferred Qualifications
- Master's Degree in a related field.
- Ten (10) years of related work experience.
Knowledge, Skills, and Abilities
- Communication - written and verbal
- Collaboration
- Strategic Planning & Thinking
- Up to Date Knowledge
- Training
Working Conditions
Office environment. Ability to travel to and from meetings, training sessions, or other business-related events. Occasional after-hours and weekend work.
Physical Demands
Sedentary work; sitting most of the time. Jobs are sedentary if walking and standing are required, only occasionally. Exerts up to 10 lbs. of force occasionally.
This position will work both on campus and remotely in Texas. Travel and parking expenses are the employee's responsibility.
This position is contingent upon a successful background check. Verification of a valid driver's license and Motor Vehicle Record (MVR) may be completed as applicable. Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.
Equal Employment Opportunity
As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure nondiscrimination.
Location: San Antonio, TX
Regular/Temporary: Regular
Job ID: 16537
Full/Part Time: Full Time
Salary Range: $80,000 - $85,000 annualized, commensurate with education, experience, and qualifications.
Job Type: Full Time
Posting Close Date: Applications will be accepted through 11:59 PM CDT on 10/26/2026. At the discretion of the hiring department, this posting may close once a sufficient number of qualified applications have been received.
Required Application Materials:
- Resume is required
- Cover Letter is required
Position Information
The University of Texas at San Antonio (UT San Antonio) is a nationally recognized, top-tier public research university that unites the power of higher education, biomedical discovery and healthcare within one visionary institution. As the third-largest research university in Texas and a Carnegie R1-designated institution, UT San Antonio is a model of access and excellence — advancing knowledge, social mobility and public health across South Texas and beyond. UT San Antonio serves approximately 42,000 students in 320 academic programs spanning science, engineering, medicine, health, liberal arts, AI, cybersecurity, business, education and more. With 17,000 faculty and staff, UT San Antonio has also been recognized as a Top Employer in Texas by Forbes Magazine. Learn more online, on UT San Antonio Today or on X, Instagram, Facebook, YouTube or LinkedIn.
Job Summary
The Institutional Proposal Manager leads the development of highly competitive applications for extramural funding through grants, scholarly awards, contracts, or other related mechanisms in collaboration with UTSA leadership and associated collaborators. This role is responsible for identifying and communicating funding opportunities/sponsors to internal and external stakeholders; providing editing, critical review, and/or writing support; and coordinating proposal teams to secure public and private extramural funding or prestigious awards/recognitions. The employee serves at the institutional level for cross-campus programs and strategic initiatives. This position serves as the institutional capture manager for multi-million-dollar external funding grant proposals.
Core Responsibilities
- Facilitates institution-level multi- and interdisciplinary research teams in pursuit of high dollar, multi-investigator, highly focused extramural funding opportunities and stimulates research through strategic partnerships aligned with institutional priorities/initiatives.
- Works with institutional leaders and their collaborators to translate early ideas and concepts into competitive narratives for extramural funding and advise on strategies for meeting broader impacts, data management, and similar requirements.
- Works closely with sponsored projects staff to organize proposal preparation and to reliably meet all sponsor expectations.
- Maintains institutional data and writes and maintains templates/boilerplate text and other support documents for application development activities.
- Engages with external partners to develop research collaborations and serve as a liaison to sponsor organizations (federal/state government, private foundations, and companies).
- Conducts market intelligence to identify and disseminate funding opportunities that align with the University's key strengths and strategic research initiatives.
- Assists with maintaining a targeted list of grants and prestigious national awards, memberships, and recognitions for faculty, and regularly disseminating these opportunities to the campus community.
- Partners with institutional leadership to identify faculty competitive for national honors and awards.
- Manages and/or assists with the development, writing, editing, and review of institutional proposals, faculty award nominations, or other faculty recruitment applications.
- Assists with monitoring data regarding grant activity and submissions, and number of faculty receiving national awards, honors, and recognitions.
- Assists with coordination of the honorifics and awards, presidential faculty recognition letter, and Limited submissions programs as needed.
- Conducts training sessions on topics relevant to the research community.
- Attends meetings and professional development conferences/workshops as needed to maintain the knowledge and skills necessary to perform job functions.
- Conducts briefings with leaders and other key stakeholders.
- Engages in strategic planning activities with unit leadership and researchers/research teams in regard to goals and expectations for extramural funding, teaming initiatives, and other priority areas.
- Performs other duties as assigned.
Required Qualifications
- Bachelor's Degree in a related field.
- Five (5) years of related work experience.
- This position may require the ability to maintain the security and integrity of UT San Antonio and its infrastructure per Texas EO-GA-48.
Preferred Qualifications
- Master's Degree in a related field.
- Ten (10) years of related work experience.
Knowledge, Skills, and Abilities
- Communication - written and verbal
- Collaboration
- Strategic Planning & Thinking
- Up to Date Knowledge
- Training
Working Conditions
Office environment. Ability to travel to and from meetings, training sessions, or other business-related events. Occasional after-hours and weekend work.
Physical Demands
Sedentary work; sitting most of the time. Jobs are sedentary if walking and standing are required, only occasionally. Exerts up to 10 lbs. of force occasionally.
This position will work both on campus and remotely in Texas. Travel and parking expenses are the employee's responsibility.
This position is contingent upon a successful background check. Verification of a valid driver's license and Motor Vehicle Record (MVR) may be completed as applicable. Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.
Equal Employment Opportunity
As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure nondiscrimination.
See all 54+ E-3 Visa Proposal Specialist Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new E-3 Visa Proposal Specialist Jobs.
Get Access To All JobsTips for Finding E-3 Visa Sponsorship as a Proposal Specialist
Frame your credentials for specialty occupation
Your Australian degree needs to align directly with the Proposal Specialist title. A degree in communications, marketing, or business works well. If your degree is in an unrelated field, document your specialized proposal writing experience to support the specialty occupation argument.
Target employers with active DOL LCA history
Search the DOL's Labor Condition Application disclosure data to find companies that have sponsored E-3 visa or H-1B visa workers in communications or business development roles. These employers already understand the sponsorship process and are less likely to withdraw offers over visa logistics.
Address sponsorship early in outreach
Proposal Specialist roles often sit in government contracting, professional services, or engineering firms. Hiring managers in these sectors frequently misread E-3 as H-1B. Clarify upfront that the E-3 requires no lottery, no employer lottery cost, and processes in weeks, not months.
Confirm your role qualifies before filing
The E-3 requires the position to be a specialty occupation. A Proposal Specialist role at a government contractor or consulting firm typically qualifies, but a generalist writing role without a degree requirement may not. Review the job description language against USCIS specialty occupation criteria before your employer files.
Use Migrate Mate's E-3 filing service for the LCA step
The LCA must be certified by the DOL before your consulate appointment. Use Migrate Mate's E-3 filing service to handle your LCA and visa paperwork so your employer doesn't need to engage outside counsel or delay your start date while figuring out the process.
Prepare a proposal portfolio tailored to U.S. procurement
U.S. employers in government contracting and professional services evaluate Proposal Specialists on familiarity with RFP structures and U.S. federal procurement formats. Adapting your Australian portfolio samples to reflect U.S. proposal conventions strengthens both your job application and your specialty occupation case.
E-3 Visa Proposal Specialist: Frequently Asked Questions
How do I find Proposal Specialist jobs that offer E-3 visa sponsorship?
Migrate Mate is the recommended way to search. It surfaces Proposal Specialist roles at employers with active E-3 and LCA sponsorship history, so you're not cold-applying to companies that have never navigated the process. Filtering by sponsorship history saves time and significantly increases your chance of getting to offer.
How much does it cost to get an E-3 visa?
Migrate Mate's E-3 filing service covers the entire process for $499, including the Labor Condition Application, visa document preparation, and consulate appointment guidance. Traditional immigration lawyers charge $2,000–$5,000+ for the same work. The E-3 has less paperwork than most work visas, so paying thousands for legal help is usually unnecessary.
Does a Proposal Specialist role qualify as a specialty occupation for the E-3?
It typically does, provided the employer's job description requires a bachelor's degree in a specific field such as communications, English, marketing, or business. The role must not simply prefer a degree or accept any bachelor's degree regardless of field. Government contracting and professional services firms tend to write job descriptions that meet this standard more consistently than generalist roles.
How does the E-3 compare to the H-1B for Proposal Specialist roles?
The E-3 has no lottery, no annual cap issue in practice, and processes through a consulate interview rather than a USCIS petition queue. For Proposal Specialists, this means you can go from signed offer to visa stamp in four to six weeks rather than waiting up to a year under H-1B. The trade-off is that the E-3 is only available to Australian citizens.
Can I change employers or roles while on an E-3?
Yes, but your new employer needs to file a fresh LCA with the DOL and you'll need a new visa stamp if you travel outside the U.S. before starting. There's no formal transfer process like H-1B portability. If you're changing to a substantially different role title, confirm the new position still meets the specialty occupation definition before accepting the offer.