E-3 Visa Proposal Specialist Jobs
Proposal Specialist roles in the U.S. qualify for E-3 visa sponsorship when the position requires a relevant bachelor's degree in communications, business, or a related field. The E-3 has no lottery and renews every two years, making it a stable path for Australian professionals in proposal writing and business development.
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Proposal Analyst or Senior Proposal Analyst, Office of Sponsored Projects
Hiring Department:
Office of Sponsored Projects
Position Open To:
All Applicants
Weekly Scheduled Hours:
40
FLSA Status:
To Be Determined at Offer
Earliest Start Date:
Ongoing
Position Duration:
Expected to Continue
Location:
AUSTIN, TX
Job Details:
General Notes
The Office of Sponsored Projects (OSP) serves as the coordinating office for externally funded research and sponsored projects at The University of Texas at Austin. The mission of OSP is to assist faculty and professional research staff in their efforts to secure and ensure proper stewardship of external funding. We do that by assisting research faculty and staff with the following: proposal review, authorization, and submission; award negotiations and acceptance; account management; close-out, reports, audits, collection; professional development and education; export control, and research compliance.
UT Austin offers a competitive benefits package that includes:
- 100% employer-paid basic medical coverage
- Retirement contributions
- Paid vacation and sick time
- Paid holidays
- Fully remote
Please visit our Human Resources (HR) website to learn more about the total benefits offered.
Purpose
The Office of Sponsored Projects is seeking a Proposal Analyst or a Senior Proposal Analyst, based on experience and education. This position will assist faculty members, principal investigators, and other university research staff in the development, preparation and submission of research proposals to sponsoring agencies and organizations. Review and analyze University sponsored project proposals for compliance with sponsor, federal, state, local and university guidelines and regulations. Provide counsel and guidance for corrections when proposals do not meet criteria.
Proposal Analyst
Responsibilities
- Review and analyze University sponsored project proposals for compliance with sponsor, federal, state, local and university guidelines and regulations. Provide counsel and guidance for corrections when proposals do not meet criteria.
- Analyze and review budgets for sponsored project proposals and contracts for accuracy and compliance with sponsor, federal, state, local and university guidelines and regulations. Provide counsel and guidance for budgetary corrections.
- Troubleshoot electronic proposal and subcontract submissions that utilize internal university systems and external sponsor systems (i.e., UT Research Management System (UTRMS), Grants.gov, Research.gov, NIH eRA Commons, NASA NSPIRES, ProposalCentral, etc.).
- Respond to and resolve various sponsor requests for information and assistance.
- Enter and update proposal data and information in UT Research Management System (UTRMS).
- Provide mentoring and training assistance to faculty, departmental, research staff and other Office of Sponsored Projects staff.
- Participate in professional development and attend conferences to remain current with standard and overall UT, local, state and federal guidelines, regulations and electronic submission requirements.
- Generally contributes to the efficiency and positive climate of the office. Other related functions as assigned.
Required Qualifications
- Bachelor’s degree and three years of experience in the preparation, processing, and submission of research grants and/or contract proposals.
- Experience working with Electronic Research Administration.
- Demonstrated knowledge of Federal, state, local and university sponsored project guidelines and regulations.
- Demonstrated knowledge working with deadlines and under pressure and the subsequent ability to prioritize tasks.
- Works on several projects with overlapping deadlines.
- Must be authorized to work in the United States on a full-time basis for any employer.
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
- Advanced degree.
- Certified Research Administrator (CRA) credential.
- More than three years of experience in the preparation, processing, and submission of grant and contract proposals.
- Experience working at a University.
- Takes an independent, resourceful approach to workload.
- Excellent interpersonal communication skills. Communicates effectively with diverse groups.
- Demonstrated ability to pay attention to detail and ability to meet many deadlines in a fast-paced environment.
Salary Range
$65,000 + depending on qualifications
Senior Proposal Analyst
Responsibilities
- Responsible for the performance of professional work in the review and submission to sponsoring agencies of proposals prepared by faculty members, research personnel, and other university Principal Investigators.
- Responsible for exercising sound decision-making and problem-solving skills when reviewing proposals for compliance with local, state, and university fiscal and administrative policies.
- Coordinates review and final approval process for specific proposals prior to submission to the sponsors.
- Interprets University administrative procedures regarding sponsored research and applies appropriate regulations when necessary.
- Consult with faculty and staff members on proposal submission processes for prospective sponsoring agencies and organizations.
- Responds to and resolves various sponsor requests for information and assistance, such as requests for Just-In-Time information or revised budgets.
- Accepts assignments on special projects which may involve oversight of high visibility projects.
- Performs related duties as required.
Required Qualifications
- Bachelor's degree and five years of experience in the preparation, processing, and/or negotiation of research grants and/or contract proposals.
- Experience working with Electronic Research Administration (eRA).
- Demonstrated knowledge of federal, state, local and university sponsored project guidelines and regulations.
- Demonstrated knowledge working with deadlines and under pressure and the subsequent ability to prioritize tasks.
- Proven ability to manage multiple projects simultaneously, effectively meeting overlapping deadlines.
- Must be authorized to work in the United States on a full-time basis for any employer.
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
- Advanced Degree
- Certified Research Administrator (CRA) certification
- More than five years’ experience in the preparation, processing, and negotiation of grant and contract proposals and awards
- University experience
- Excellent interpersonal communication skills.
- Strong attention to detail with a proven ability to meet tight deadlines in a fast-paced environment.
Salary Range
$75,000 + depending on qualifications
Working Conditions
- May work around standard office conditions
- Repetitive use of a keyboard at a workstation
Required Materials
Please mark "yes" on the application for required materials. Failure to attach all additional materials listed may affect candidates being considered for the position.
- Resume/CV
- 3 work references with their contact information; at least one reference should be from a supervisor.
- Letter of interest
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
- E-Verify Poster (English and Spanish) [PDF]
- Right to Work Poster (English) [PDF]
- Right to Work Poster (Spanish) [PDF]
Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.
Job Posting Title:
Proposal Analyst or Senior Proposal Analyst, Office of Sponsored Projects
Hiring Department:
Office of Sponsored Projects
Position Open To:
All Applicants
Weekly Scheduled Hours:
40
FLSA Status:
To Be Determined at Offer
Earliest Start Date:
Ongoing
Position Duration:
Expected to Continue
Location:
AUSTIN, TX
Job Details:
General Notes
The Office of Sponsored Projects (OSP) serves as the coordinating office for externally funded research and sponsored projects at The University of Texas at Austin. The mission of OSP is to assist faculty and professional research staff in their efforts to secure and ensure proper stewardship of external funding. We do that by assisting research faculty and staff with the following: proposal review, authorization, and submission; award negotiations and acceptance; account management; close-out, reports, audits, collection; professional development and education; export control, and research compliance.
UT Austin offers a competitive benefits package that includes:
- 100% employer-paid basic medical coverage
- Retirement contributions
- Paid vacation and sick time
- Paid holidays
- Fully remote
Please visit our Human Resources (HR) website to learn more about the total benefits offered.
Purpose
The Office of Sponsored Projects is seeking a Proposal Analyst or a Senior Proposal Analyst, based on experience and education. This position will assist faculty members, principal investigators, and other university research staff in the development, preparation and submission of research proposals to sponsoring agencies and organizations. Review and analyze University sponsored project proposals for compliance with sponsor, federal, state, local and university guidelines and regulations. Provide counsel and guidance for corrections when proposals do not meet criteria.
Proposal Analyst
Responsibilities
- Review and analyze University sponsored project proposals for compliance with sponsor, federal, state, local and university guidelines and regulations. Provide counsel and guidance for corrections when proposals do not meet criteria.
- Analyze and review budgets for sponsored project proposals and contracts for accuracy and compliance with sponsor, federal, state, local and university guidelines and regulations. Provide counsel and guidance for budgetary corrections.
- Troubleshoot electronic proposal and subcontract submissions that utilize internal university systems and external sponsor systems (i.e., UT Research Management System (UTRMS), Grants.gov, Research.gov, NIH eRA Commons, NASA NSPIRES, ProposalCentral, etc.).
- Respond to and resolve various sponsor requests for information and assistance.
- Enter and update proposal data and information in UT Research Management System (UTRMS).
- Provide mentoring and training assistance to faculty, departmental, research staff and other Office of Sponsored Projects staff.
- Participate in professional development and attend conferences to remain current with standard and overall UT, local, state and federal guidelines, regulations and electronic submission requirements.
- Generally contributes to the efficiency and positive climate of the office. Other related functions as assigned.
Required Qualifications
- Bachelor’s degree and three years of experience in the preparation, processing, and submission of research grants and/or contract proposals.
- Experience working with Electronic Research Administration.
- Demonstrated knowledge of Federal, state, local and university sponsored project guidelines and regulations.
- Demonstrated knowledge working with deadlines and under pressure and the subsequent ability to prioritize tasks.
- Works on several projects with overlapping deadlines.
- Must be authorized to work in the United States on a full-time basis for any employer.
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
- Advanced degree.
- Certified Research Administrator (CRA) credential.
- More than three years of experience in the preparation, processing, and submission of grant and contract proposals.
- Experience working at a University.
- Takes an independent, resourceful approach to workload.
- Excellent interpersonal communication skills. Communicates effectively with diverse groups.
- Demonstrated ability to pay attention to detail and ability to meet many deadlines in a fast-paced environment.
Salary Range
$65,000 + depending on qualifications
Senior Proposal Analyst
Responsibilities
- Responsible for the performance of professional work in the review and submission to sponsoring agencies of proposals prepared by faculty members, research personnel, and other university Principal Investigators.
- Responsible for exercising sound decision-making and problem-solving skills when reviewing proposals for compliance with local, state, and university fiscal and administrative policies.
- Coordinates review and final approval process for specific proposals prior to submission to the sponsors.
- Interprets University administrative procedures regarding sponsored research and applies appropriate regulations when necessary.
- Consult with faculty and staff members on proposal submission processes for prospective sponsoring agencies and organizations.
- Responds to and resolves various sponsor requests for information and assistance, such as requests for Just-In-Time information or revised budgets.
- Accepts assignments on special projects which may involve oversight of high visibility projects.
- Performs related duties as required.
Required Qualifications
- Bachelor's degree and five years of experience in the preparation, processing, and/or negotiation of research grants and/or contract proposals.
- Experience working with Electronic Research Administration (eRA).
- Demonstrated knowledge of federal, state, local and university sponsored project guidelines and regulations.
- Demonstrated knowledge working with deadlines and under pressure and the subsequent ability to prioritize tasks.
- Proven ability to manage multiple projects simultaneously, effectively meeting overlapping deadlines.
- Must be authorized to work in the United States on a full-time basis for any employer.
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
- Advanced Degree
- Certified Research Administrator (CRA) certification
- More than five years’ experience in the preparation, processing, and negotiation of grant and contract proposals and awards
- University experience
- Excellent interpersonal communication skills.
- Strong attention to detail with a proven ability to meet tight deadlines in a fast-paced environment.
Salary Range
$75,000 + depending on qualifications
Working Conditions
- May work around standard office conditions
- Repetitive use of a keyboard at a workstation
Required Materials
Please mark "yes" on the application for required materials. Failure to attach all additional materials listed may affect candidates being considered for the position.
- Resume/CV
- 3 work references with their contact information; at least one reference should be from a supervisor.
- Letter of interest
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
- E-Verify Poster (English and Spanish) [PDF]
- Right to Work Poster (English) [PDF]
- Right to Work Poster (Spanish) [PDF]
Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.
See all E-3 Visa Proposal Specialist Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new E-3 Visa Proposal Specialist Jobs.
Get Access To All JobsTips for Finding E-3 Visa Sponsorship as a Proposal Specialist
Frame your credentials for specialty occupation
Your Australian degree needs to align directly with the Proposal Specialist title. A degree in communications, marketing, or business works well. If your degree is in an unrelated field, document your specialized proposal writing experience to support the specialty occupation argument.
Target employers with active DOL LCA history
Search the DOL's Labor Condition Application disclosure data to find companies that have sponsored E-3 visa or H-1B visa workers in communications or business development roles. These employers already understand the sponsorship process and are less likely to withdraw offers over visa logistics.
Address sponsorship early in outreach
Proposal Specialist roles often sit in government contracting, professional services, or engineering firms. Hiring managers in these sectors frequently misread E-3 as H-1B. Clarify upfront that the E-3 requires no lottery, no employer lottery cost, and processes in weeks, not months.
Confirm your role qualifies before filing
The E-3 requires the position to be a specialty occupation. A Proposal Specialist role at a government contractor or consulting firm typically qualifies, but a generalist writing role without a degree requirement may not. Review the job description language against USCIS specialty occupation criteria before your employer files.
Use Migrate Mate's E-3 filing service for the LCA step
The LCA must be certified by the DOL before your consulate appointment. Use Migrate Mate's E-3 filing service to handle your LCA and visa paperwork so your employer doesn't need to engage outside counsel or delay your start date while figuring out the process.
Prepare a proposal portfolio tailored to U.S. procurement
U.S. employers in government contracting and professional services evaluate Proposal Specialists on familiarity with RFP structures and U.S. federal procurement formats. Adapting your Australian portfolio samples to reflect U.S. proposal conventions strengthens both your job application and your specialty occupation case.
E-3 Visa Proposal Specialist: Frequently Asked Questions
How do I find Proposal Specialist jobs that offer E-3 visa sponsorship?
Migrate Mate is the recommended way to search. It surfaces Proposal Specialist roles at employers with active E-3 and LCA sponsorship history, so you're not cold-applying to companies that have never navigated the process. Filtering by sponsorship history saves time and significantly increases your chance of getting to offer.
How much does it cost to get an E-3 visa?
Migrate Mate's E-3 filing service covers the entire process for $499, including the Labor Condition Application, visa document preparation, and consulate appointment guidance. Traditional immigration lawyers charge $2,000–$5,000+ for the same work. The E-3 has less paperwork than most work visas, so paying thousands for legal help is usually unnecessary.
Does a Proposal Specialist role qualify as a specialty occupation for the E-3?
It typically does, provided the employer's job description requires a bachelor's degree in a specific field such as communications, English, marketing, or business. The role must not simply prefer a degree or accept any bachelor's degree regardless of field. Government contracting and professional services firms tend to write job descriptions that meet this standard more consistently than generalist roles.
How does the E-3 compare to the H-1B for Proposal Specialist roles?
The E-3 has no lottery, no annual cap issue in practice, and processes through a consulate interview rather than a USCIS petition queue. For Proposal Specialists, this means you can go from signed offer to visa stamp in four to six weeks rather than waiting up to a year under H-1B. The trade-off is that the E-3 is only available to Australian citizens.
Can I change employers or roles while on an E-3?
Yes, but your new employer needs to file a fresh LCA with the DOL and you'll need a new visa stamp if you travel outside the U.S. before starting. There's no formal transfer process like H-1B portability. If you're changing to a substantially different role title, confirm the new position still meets the specialty occupation definition before accepting the offer.