Executive Assistant Jobs in Nashville, TN
Executive Assistant jobs in Nashville are concentrated in the Gulch, Midtown, and downtown's Central Business District, where healthcare systems, entertainment companies, and financial services firms drive consistent demand. Employers hiring right now include Software Technology, Target, and Zirtual. Find a role that fits below and apply directly.
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Showing 5 of 43+ Executive Assistant jobs
OVERVIEW:
As an Executive Assistant at The Westin Nashville, you’ll play a key role in supporting executive leadership and helping ensure the hotel operates with excellence, organization, and efficiency. This position is ideal for a resourceful and proactive professional who thrives in a fast-paced hospitality environment, communicates with confidence, and anticipates needs before they arise. With exceptional discretion, professionalism, and attention to detail, you’ll manage complex schedules, prioritize competing demands, handle sensitive information with care, and build strong relationships across the hotel. Your ability to stay composed, solve problems, and create seamless experiences will make you an essential partner to our leadership team.
THE POSSIBILITIES:
Have you ever had a job where you left better than you started? That’s life at The Westin Nashville where more than half of associates move into second, third, or more roles with us. Where most companies measure performance, we also measure and reward potential. Career Development is not just a buzz word, it’s our way of doing business. And career development doesn’t stop at the door. Millions have found a lifetime of opportunity and growth in the hospitality industry. Who knows, before you know it you are managing your own hotel/restaurant or owning it. Whether you stay with us, or grow beyond us, your leader will be right there with you, cheering you on.
Now, we also know you are more than just the sum of what you do at work. That’s why when it comes to benefits and perks, we think about the whole person, the total you, and offer benefits which are flexible and able to meet your individual needs.
Some reasons people really like working here:
- Parking: Full-Time associates – FREE
- Associate Meals – FREE
- Our Associates get Travel Discounts on hotels at nearly 8,000 Marriott properties worldwide including rooms and meals
- Discounts on Rental Cars, other popular hotels, and hotel alternatives
- Discounts on tickets to concerts, Theme Parks, and other attractions
- Discounts on Car and Computer Purchases
- But you don’t need to go anywhere to have a great time. We host Associate Recognition events, celebrations, and parties year-round.
ESSENTIAL FUNCTIONS:
- Manage and maintain complex executive calendars, including scheduling meetings and appointments, coordinating across time zones, proactively resolving conflicts, and ensuring the executive is prepared for all engagements.
- Serve as a primary point of contact for internal and external stakeholders, managing calls and correspondence and communicating professionally on behalf of the executive.
- Coordinate domestic and international travel arrangements, including flights, accommodations, ground transportation, detailed itineraries, and related expense reporting.
- Prepare agendas, presentations, correspondence, reports, and other meeting materials; attend meetings, record minutes, track action items, and follow up on deliverables.
- Organize and maintain confidential files, records, databases, and other information, ensuring accuracy, accessibility, and appropriate discretion.
- Provide administrative and project support, including conducting research, gathering and compiling information, preparing reports, coordinating special projects, and tracking timelines and deliverables.
- Support the efficient operation of the executive’s office by coordinating supplies, equipment, invoices, expenses, and related administrative needs, and liaising with building management, IT, and other partners as needed.
- Prioritize requests and manage access to the executive, exercising sound judgment when handling inquiries, resolving issues, and directing matters to the appropriate individuals.
- Assist with the planning and coordination of company events, meetings, and other executive or organizational activities.
- Provide personal administrative support to the executive as appropriate and in accordance with company policies and procedures.
- Handle sensitive and confidential information with the highest level of discretion, integrity, and professionalism.
- Anticipate the needs of the executive, identify potential issues, and take initiative to develop and implement effective solutions.
- Manage multiple priorities and deadlines in a fast-paced environment while maintaining exceptional organization, accuracy, attention to detail, and composure.
- Build and maintain positive working relationships with colleagues, leaders, guests, and external partners through strong interpersonal and communication skills.
- Utilize Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook, as well as other technology and systems necessary to perform the role.
- Adapt to changing priorities and unexpected situations while maintaining a professional demeanor and representing the executive, hotel, and company positively.
- Perform other duties as assigned to support the executive and the overall efficiency of the office.
OTHER:
Regular attendance in conformance with the standards, which may be established from time to time, is essential to the successful performance of this position. Due to the cyclical nature of the hospitality industry, employees may be required to work varying schedules to reflect the business needs of the hotel. In addition, attendance at all scheduled mandatory training sessions and meetings is required.
Upon employment, all employees are required to fully comply with policies and procedures for the safe and effective operation of the hotel’s facilities.
The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required.
FSLA: Non-Exempt
Reports To: General Manager
OVERVIEW:
As an Executive Assistant at The Westin Nashville, you’ll play a key role in supporting executive leadership and helping ensure the hotel operates with excellence, organization, and efficiency. This position is ideal for a resourceful and proactive professional who thrives in a fast-paced hospitality environment, communicates with confidence, and anticipates needs before they arise. With exceptional discretion, professionalism, and attention to detail, you’ll manage complex schedules, prioritize competing demands, handle sensitive information with care, and build strong relationships across the hotel. Your ability to stay composed, solve problems, and create seamless experiences will make you an essential partner to our leadership team.
THE POSSIBILITIES:
Have you ever had a job where you left better than you started? That’s life at The Westin Nashville where more than half of associates move into second, third, or more roles with us. Where most companies measure performance, we also measure and reward potential. Career Development is not just a buzz word, it’s our way of doing business. And career development doesn’t stop at the door. Millions have found a lifetime of opportunity and growth in the hospitality industry. Who knows, before you know it you are managing your own hotel/restaurant or owning it. Whether you stay with us, or grow beyond us, your leader will be right there with you, cheering you on.
Now, we also know you are more than just the sum of what you do at work. That’s why when it comes to benefits and perks, we think about the whole person, the total you, and offer benefits which are flexible and able to meet your individual needs.
Some reasons people really like working here:
- Parking: Full-Time associates – FREE
- Associate Meals – FREE
- Our Associates get Travel Discounts on hotels at nearly 8,000 Marriott properties worldwide including rooms and meals
- Discounts on Rental Cars, other popular hotels, and hotel alternatives
- Discounts on tickets to concerts, Theme Parks, and other attractions
- Discounts on Car and Computer Purchases
- But you don’t need to go anywhere to have a great time. We host Associate Recognition events, celebrations, and parties year-round.
ESSENTIAL FUNCTIONS:
- Manage and maintain complex executive calendars, including scheduling meetings and appointments, coordinating across time zones, proactively resolving conflicts, and ensuring the executive is prepared for all engagements.
- Serve as a primary point of contact for internal and external stakeholders, managing calls and correspondence and communicating professionally on behalf of the executive.
- Coordinate domestic and international travel arrangements, including flights, accommodations, ground transportation, detailed itineraries, and related expense reporting.
- Prepare agendas, presentations, correspondence, reports, and other meeting materials; attend meetings, record minutes, track action items, and follow up on deliverables.
- Organize and maintain confidential files, records, databases, and other information, ensuring accuracy, accessibility, and appropriate discretion.
- Provide administrative and project support, including conducting research, gathering and compiling information, preparing reports, coordinating special projects, and tracking timelines and deliverables.
- Support the efficient operation of the executive’s office by coordinating supplies, equipment, invoices, expenses, and related administrative needs, and liaising with building management, IT, and other partners as needed.
- Prioritize requests and manage access to the executive, exercising sound judgment when handling inquiries, resolving issues, and directing matters to the appropriate individuals.
- Assist with the planning and coordination of company events, meetings, and other executive or organizational activities.
- Provide personal administrative support to the executive as appropriate and in accordance with company policies and procedures.
- Handle sensitive and confidential information with the highest level of discretion, integrity, and professionalism.
- Anticipate the needs of the executive, identify potential issues, and take initiative to develop and implement effective solutions.
- Manage multiple priorities and deadlines in a fast-paced environment while maintaining exceptional organization, accuracy, attention to detail, and composure.
- Build and maintain positive working relationships with colleagues, leaders, guests, and external partners through strong interpersonal and communication skills.
- Utilize Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook, as well as other technology and systems necessary to perform the role.
- Adapt to changing priorities and unexpected situations while maintaining a professional demeanor and representing the executive, hotel, and company positively.
- Perform other duties as assigned to support the executive and the overall efficiency of the office.
OTHER:
Regular attendance in conformance with the standards, which may be established from time to time, is essential to the successful performance of this position. Due to the cyclical nature of the hospitality industry, employees may be required to work varying schedules to reflect the business needs of the hotel. In addition, attendance at all scheduled mandatory training sessions and meetings is required.
Upon employment, all employees are required to fully comply with policies and procedures for the safe and effective operation of the hotel’s facilities.
The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required.
FSLA: Non-Exempt
Reports To: General Manager
See All 43 Executive Assistant Jobs in Nashville
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Find Executive Assistant JobsExecutive Assistant Job Market in Nashville
Who's Hiring
Top Industries Hiring
- Technology & Software
- Manufacturing
Executive Assistant Jobs in Nashville: Frequently Asked Questions
How do I get a executive assistant job in Nashville?
The strongest path into executive assistant work in Nashville runs through the city's three dominant sectors: healthcare, music and entertainment, and financial services. Large health systems anchored in the Midtown and West End corridors hire frequently, and downtown's growing finance and professional services firms are a reliable second source. Candidates who combine calendar management experience with discretion and polished communication stand out. Familiarity with C-suite expectations and Nashville's relationship-driven business culture gives applicants a clear edge over generalist candidates.
Which companies hire executive assistants in Nashville?
Nashville executive assistant roles are posted by Software Technology, Target, and Zirtual and others right now, based on current listings on Migrate Mate as of September 2026. Nashville's mix of large regional health systems, record labels and media companies, and corporate headquarters makes it one of the more varied executive assistant markets in the Southeast.
Are there remote executive assistant jobs in Nashville?
Yes, though executive assistant roles are less remote-friendly than purely desk-based positions given the hands-on scheduling, in-person coordination, and executive presence they require. About 20% of executive assistant openings tied to Nashville are remote or hybrid as of September 2026, with hybrid arrangements more common than fully remote. Technology-forward companies in the Gulch and professional services firms citywide are most likely to offer flexible arrangements for administrative support staff.
How can I get a executive assistant job in Nashville with little or no experience?
The most realistic entry point in Nashville is an administrative coordinator or office coordinator role at one of the city's mid-size healthcare, entertainment, or real estate firms, where you can build the scheduling and communication skills executives expect. Nashville's large hospital networks and music industry companies regularly hire entry-level administrative staff who move into executive support within one to two years. Strong organizational skills, a professional demeanor, and experience with tools like Microsoft Outlook and Salesforce give early-career candidates a concrete advantage in local interviews.
Which industries hire the most executive assistants in Nashville?
The sectors hiring the most executive assistants in Nashville are Technology & Software and Manufacturing, based on current listings on Migrate Mate as of September 2026. Nashville's identity as a healthcare hub and entertainment capital means executive assistant demand follows the concentration of corporate headquarters, health system leadership teams, and major label offices that require dedicated, senior-level administrative support.
See All 43 Executive Assistant Jobs in Nashville
Find roles in Nashville that match your experience and apply in just a few clicks.
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