Facilities Associate Jobs
Facilities Associate jobs are open across corporate real estate, healthcare, education, manufacturing, and property management, from entry-level to senior associate and facilities coordinator, with specializations in preventive maintenance, vendor coordination, and workplace operations. Scan the live roles below and apply to whichever ones fit.
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About This Position
Additionally, The Accounting Associate III also serves as AFM's liaison for travel and mileage reimbursements, provides cross-functional support to other Accounting Associates as needed, and serves as a resource for accounting-related inquiries. The role supports fixed asset and audit processes, prepares accounting reports and documentation, helps maintain internal controls, and collaborates with stakeholders to improve processes, ensure compliance with City requirements, and support the timely and accurate recording of financial activity.
Job Description:
Purpose:
Provide complex and diverse accounting and financial duties to city management; prepare complex, irregular and non-routine financial analysis, reports and financial statements. Provides advanced financial support for multiple programs and projects.
Duties, Functions and Responsibilities:
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
- Prepares, reviews and approves accounting transactions for routine and non-routine accounts payable, cash receipts, billing or other accounting transactions by verifying documentation from multiple sources.
- Review and reconciles high volume and complicated transactions.
- Coordinates and prepares asset, liability, and capital account entries by compiling and analyzing account information. Researches and analyzes basic and non-routine asset information for establishment of fixed assets.
- Performs non-routine and complex duties associated with the reconciliation, balancing or processing of vouchers, ledgers, journals, reports and statements.
- Prepares complex and non-routine financial analysis and trend analysis of data.
- Researches and resolves complex and difficult billing, invoicing, financial inquiries, accounting and budget information.
- Reconciles accounts, identifies and prepares corrections by collecting and analyzing account information and analyzing accounting options.
- Responds to inquiries requiring knowledge of accounting practices, policies, and procedures.
- Prepares complex, non-standard financial analysis, data analysis and trend analysis to produce financial and graphical reports. Prepares financial statements and/or special financial reports including balance sheets, income statements, and other reports.
- Investigates and reconciles accounting transactions, reconciles and resolves discrepancies. Provides root cause analysis of process problems.
- Maintains information and reviews financial transactions by creating and/or monitoring electronic files and/or accounting documents.
- Performs financial analysis of special projects and programs as requested.
- Prepares audit work papers for annual or special audit by accumulating data accurately for assigned area(s) in a timely and accurate manner.
- Assists in the development of guidelines, procedures and templates for financial review and reporting. Maintains accounting controls and financial security by following policies and procedures and internal controls.
Responsibilities - Supervisor and/or Leadership Exercised:
NoneKnowledge, Skills, and Abilities:
Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
- Knowledge of Generally Accepted Accounting Principles (GAAP)
- Knowledge of financial reporting concepts and preferred business practices.
- Knowledge of data and trend analysis
- Skill in analyzing and interpreting financial records.
- Skill in processing large volumes of numerical data
- Skill in effective verbal and written communication.
- Skill in operating a personal computer and related equipment.
- Skill in performing basic mathematical calculations.
- Skill in classifying fiscal data and compiling reports.
- Skill in data analysis and financial analysis using spreadsheets.
- Ability to make recommendations to solve complex problems.
- Ability to identify and select appropriate tools and techniques to identify problems and develop solutions.
- Ability to plan and organize tasks to complete projects.
- Ability to handle multiple tasks and prioritize duties
- Ability to resolve problems or situations requiring the exercise of good judgment. Ability to establish and maintain good working relationships with other City employees and the public.
Minimum Qualifications:
- Graduation with a Bachelor's degree from an accredited four year college or university with major coursework in a field related to Finance, Accounting, or Economics plus two years of related experience. Any combination of related experience and/or education may be substituted.
Preferred Qualifications:
- Experience managing an Accounts Payable inbox, performing invoice tracking using Microsoft SharePoint, preparing basic documents and worksheets in Microsoft Word and Microsoft Excel, and communicating through Microsoft Teams.
- Experience using Austin Integrated Management System (AIMS) to create and review a variety of documents including accounts payable (IN), accounts receivable (CR), budget (BGEX), task order (TK) mileage reimbursement (TPP), and other (IET and JVD) documents.
- Experience processing a high volume of accounts payable transactions including tracking invoices, facilitating communication between vendors and internal City employees, and maintaining digital records of all completed transactions.
- Experience using a City of Austin ProCard and processing ProCard transactions in WORKS. Ability to travel to more than one work location.
Licenses and Certifications Required:
- None
Compensation Range:
The annual hiring range for this position is $27.06-$32.34

Physical Location:
411 Chicon St
Austin, TX 78702


Notes to Candidate:
Please note that the Department may close the job posting at any time after seven (7) days.
Please be aware that the Job Posting Close Date reflects the final day to apply , but the posting will close at 11:59 PM the day before the date listed . All application steps, including attachments and submission, must be fully completed before that time.
We also recommend that you save or print a copy of the job posting for your records. Once a posting has closed, it will no longer be viewable in the system.
Days & Hours:
Monday through Friday; 7:30 a.m. to 4:30 p.m.
Hours may vary based on departmental needs and initiatives. Some evening, weekend, and holiday work may be required.
Location:
411 Chicon St, Austin, Texas 78702
This position may require an assessment.
A resume is required for consideration.
About working for Austin Facilities Management and the City of Austin:
Working with Austin Facilities Management provides a number of benefits including medical, paid leave time, a great retirement plan, training opportunities and more!
Employment Application:
The City of Austin employment application is an official document; incomplete applications will not be considered.
- Please be sure to detail on the application all current and previous employment that you wish to be considered as part of your qualifications.
- The Employment Record should be complete with job titles, employment dates, and specific job duties, functions, and responsibilities for each position held.
- If you are selected as the top candidate, starting salary will be based on overall relevant experience from your application. The responses to the supplemental questions inquiring about experience should be reflected on your application.
Criminal Background Investigation:
The position requires a criminal background investigation.
Assessments:
Assessment(s) may be administered as part of the interview process.
If you are selected as a top candidate:
Verification of your education (which may include high school graduation or GED, undergraduate and/or graduation degrees) will be required. You must provide proof of education from an accredited organization/institution.
Military/Veteran Interview Preference:
Military/Veterans must provide a copy of their DD214 verifying honorable discharge, at the time of initial interview to receive military/veteran interview preference.
Driving Requirement:
Driving Requirement (if applicable):
- This position may require a valid Texas Class C Driver’s License or the ability to obtain one by your hire date.
- External New Hires must meet the City of Austin Driver Safety Standards. To be considered for a driving position, applicants cannot have more than three moving violations or a total of six Driver Record Evaluation points within a period of thirty-six (36) months.
Travel:
If you are selected for this position and meet the Driver Safety Standards in the City of Austin Driver Safety Program , you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.
Fair Labor Standards Act (FLSA) Classification:
This position is classified as NON-EXEMPT.
.
JOIN THE CITY OF AUSTIN TEAM
At the City of Austin, we are more than just an employer—we are a vibrant community dedicated to shaping one of the nation's most dynamic and innovative cities. As we strive to fulfill our commitment as public servants, it is important that we ground our efforts in a set of guiding principles – Empathy, Ethics, Excellence, Engagement, and Equity – that anchor our delivery of services that significantly impact the lives of Austinites. Joining the City of Austin means embarking on a purposeful career, contributing to the community, and being part of a forward-thinking organization that values every employee.
What Makes the City of Austin Special?
Make a Difference : Join a team driving meaningful change in one of the fastest-growing cities in the nation.
Value and Innovation : Work in an environment where employees are valued, and innovation thrives.
Competitive Benefits : Enjoy a comprehensive compensation package that includes generous leave, work-life balance programs, and extensive benefits.
Retirement Security : Plan for the future with the City of Austin Employees' Retirement System.
Sustainable Transportation Options : Commute easily with access to public transit and bike-friendly infrastructure.
Focus on Wellness : Stay healthy through wellness programs, on-site fitness centers, and mental health support.
Career Growth : Advance your skills and expertise with professional development and leadership opportunities.
Modern Workspaces : Work in innovative and sustainable environments that foster collaboration and inspiration.
By joining us, you become part of a community that values its people and is committed to making Austin the most thriving and resilient city in the country.
.
EEO Statement for City of Austin:
The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.
City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.
About This Position
Additionally, The Accounting Associate III also serves as AFM's liaison for travel and mileage reimbursements, provides cross-functional support to other Accounting Associates as needed, and serves as a resource for accounting-related inquiries. The role supports fixed asset and audit processes, prepares accounting reports and documentation, helps maintain internal controls, and collaborates with stakeholders to improve processes, ensure compliance with City requirements, and support the timely and accurate recording of financial activity.
Job Description:
Purpose:
Provide complex and diverse accounting and financial duties to city management; prepare complex, irregular and non-routine financial analysis, reports and financial statements. Provides advanced financial support for multiple programs and projects.
Duties, Functions and Responsibilities:
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
- Prepares, reviews and approves accounting transactions for routine and non-routine accounts payable, cash receipts, billing or other accounting transactions by verifying documentation from multiple sources.
- Review and reconciles high volume and complicated transactions.
- Coordinates and prepares asset, liability, and capital account entries by compiling and analyzing account information. Researches and analyzes basic and non-routine asset information for establishment of fixed assets.
- Performs non-routine and complex duties associated with the reconciliation, balancing or processing of vouchers, ledgers, journals, reports and statements.
- Prepares complex and non-routine financial analysis and trend analysis of data.
- Researches and resolves complex and difficult billing, invoicing, financial inquiries, accounting and budget information.
- Reconciles accounts, identifies and prepares corrections by collecting and analyzing account information and analyzing accounting options.
- Responds to inquiries requiring knowledge of accounting practices, policies, and procedures.
- Prepares complex, non-standard financial analysis, data analysis and trend analysis to produce financial and graphical reports. Prepares financial statements and/or special financial reports including balance sheets, income statements, and other reports.
- Investigates and reconciles accounting transactions, reconciles and resolves discrepancies. Provides root cause analysis of process problems.
- Maintains information and reviews financial transactions by creating and/or monitoring electronic files and/or accounting documents.
- Performs financial analysis of special projects and programs as requested.
- Prepares audit work papers for annual or special audit by accumulating data accurately for assigned area(s) in a timely and accurate manner.
- Assists in the development of guidelines, procedures and templates for financial review and reporting. Maintains accounting controls and financial security by following policies and procedures and internal controls.
Responsibilities - Supervisor and/or Leadership Exercised:
NoneKnowledge, Skills, and Abilities:
Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
- Knowledge of Generally Accepted Accounting Principles (GAAP)
- Knowledge of financial reporting concepts and preferred business practices.
- Knowledge of data and trend analysis
- Skill in analyzing and interpreting financial records.
- Skill in processing large volumes of numerical data
- Skill in effective verbal and written communication.
- Skill in operating a personal computer and related equipment.
- Skill in performing basic mathematical calculations.
- Skill in classifying fiscal data and compiling reports.
- Skill in data analysis and financial analysis using spreadsheets.
- Ability to make recommendations to solve complex problems.
- Ability to identify and select appropriate tools and techniques to identify problems and develop solutions.
- Ability to plan and organize tasks to complete projects.
- Ability to handle multiple tasks and prioritize duties
- Ability to resolve problems or situations requiring the exercise of good judgment. Ability to establish and maintain good working relationships with other City employees and the public.
Minimum Qualifications:
- Graduation with a Bachelor's degree from an accredited four year college or university with major coursework in a field related to Finance, Accounting, or Economics plus two years of related experience. Any combination of related experience and/or education may be substituted.
Preferred Qualifications:
- Experience managing an Accounts Payable inbox, performing invoice tracking using Microsoft SharePoint, preparing basic documents and worksheets in Microsoft Word and Microsoft Excel, and communicating through Microsoft Teams.
- Experience using Austin Integrated Management System (AIMS) to create and review a variety of documents including accounts payable (IN), accounts receivable (CR), budget (BGEX), task order (TK) mileage reimbursement (TPP), and other (IET and JVD) documents.
- Experience processing a high volume of accounts payable transactions including tracking invoices, facilitating communication between vendors and internal City employees, and maintaining digital records of all completed transactions.
- Experience using a City of Austin ProCard and processing ProCard transactions in WORKS. Ability to travel to more than one work location.
Licenses and Certifications Required:
- None
Compensation Range:
The annual hiring range for this position is $27.06-$32.34

Physical Location:
411 Chicon St
Austin, TX 78702


Notes to Candidate:
Please note that the Department may close the job posting at any time after seven (7) days.
Please be aware that the Job Posting Close Date reflects the final day to apply , but the posting will close at 11:59 PM the day before the date listed . All application steps, including attachments and submission, must be fully completed before that time.
We also recommend that you save or print a copy of the job posting for your records. Once a posting has closed, it will no longer be viewable in the system.
Days & Hours:
Monday through Friday; 7:30 a.m. to 4:30 p.m.
Hours may vary based on departmental needs and initiatives. Some evening, weekend, and holiday work may be required.
Location:
411 Chicon St, Austin, Texas 78702
This position may require an assessment.
A resume is required for consideration.
About working for Austin Facilities Management and the City of Austin:
Working with Austin Facilities Management provides a number of benefits including medical, paid leave time, a great retirement plan, training opportunities and more!
Employment Application:
The City of Austin employment application is an official document; incomplete applications will not be considered.
- Please be sure to detail on the application all current and previous employment that you wish to be considered as part of your qualifications.
- The Employment Record should be complete with job titles, employment dates, and specific job duties, functions, and responsibilities for each position held.
- If you are selected as the top candidate, starting salary will be based on overall relevant experience from your application. The responses to the supplemental questions inquiring about experience should be reflected on your application.
Criminal Background Investigation:
The position requires a criminal background investigation.
Assessments:
Assessment(s) may be administered as part of the interview process.
If you are selected as a top candidate:
Verification of your education (which may include high school graduation or GED, undergraduate and/or graduation degrees) will be required. You must provide proof of education from an accredited organization/institution.
Military/Veteran Interview Preference:
Military/Veterans must provide a copy of their DD214 verifying honorable discharge, at the time of initial interview to receive military/veteran interview preference.
Driving Requirement:
Driving Requirement (if applicable):
- This position may require a valid Texas Class C Driver’s License or the ability to obtain one by your hire date.
- External New Hires must meet the City of Austin Driver Safety Standards. To be considered for a driving position, applicants cannot have more than three moving violations or a total of six Driver Record Evaluation points within a period of thirty-six (36) months.
Travel:
If you are selected for this position and meet the Driver Safety Standards in the City of Austin Driver Safety Program , you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.
Fair Labor Standards Act (FLSA) Classification:
This position is classified as NON-EXEMPT.
.
JOIN THE CITY OF AUSTIN TEAM
At the City of Austin, we are more than just an employer—we are a vibrant community dedicated to shaping one of the nation's most dynamic and innovative cities. As we strive to fulfill our commitment as public servants, it is important that we ground our efforts in a set of guiding principles – Empathy, Ethics, Excellence, Engagement, and Equity – that anchor our delivery of services that significantly impact the lives of Austinites. Joining the City of Austin means embarking on a purposeful career, contributing to the community, and being part of a forward-thinking organization that values every employee.
What Makes the City of Austin Special?
Make a Difference : Join a team driving meaningful change in one of the fastest-growing cities in the nation.
Value and Innovation : Work in an environment where employees are valued, and innovation thrives.
Competitive Benefits : Enjoy a comprehensive compensation package that includes generous leave, work-life balance programs, and extensive benefits.
Retirement Security : Plan for the future with the City of Austin Employees' Retirement System.
Sustainable Transportation Options : Commute easily with access to public transit and bike-friendly infrastructure.
Focus on Wellness : Stay healthy through wellness programs, on-site fitness centers, and mental health support.
Career Growth : Advance your skills and expertise with professional development and leadership opportunities.
Modern Workspaces : Work in innovative and sustainable environments that foster collaboration and inspiration.
By joining us, you become part of a community that values its people and is committed to making Austin the most thriving and resilient city in the country.
.
EEO Statement for City of Austin:
The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.
City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.
Facilities Associate Jobs by Experience Level
See All 98 Facilities Associate Jobs
Find roles that match your experience and apply in just a few clicks.
Find Facilities Associate JobsFacilities Associate Job Market
Who's Hiring
Top Industries Hiring
- Retail
- Biotechnology & Pharmaceuticals
What Employers Look For
The qualifications that appear most often in facilities associate jobs.
- High school diploma or GED with one to two years of facilities or maintenance experience
- Familiarity with CMMS or work order management software for tracking and closing tasks
- Basic knowledge of HVAC, plumbing, electrical, and general building systems
- OSHA 10 or OSHA 30 certification or willingness to obtain it upon hire
- Valid driver's license and ability to operate facility vehicles or equipment
- Strong written communication skills for documenting work orders and incident reports
Tips for Your Facilities Associate Job Search
Tailor your resume to work order systems
Facilities employers screen for experience with computerized maintenance management systems like CMMS platforms. Name the specific systems you've used rather than listing generic 'facility software', Facilities Associates who do this move past automated screening faster.
Highlight certifications on your resume header
Certifications like OSHA 10, EPA 608, or a Building Operator Certificate carry real weight for facilities associate roles. Place them directly under your name so a hiring manager sees them before reading a single bullet point.
Apply early to roles that fit
Migrate Mate lists facilities associate openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Filter openings by building type
Facilities associate duties differ sharply between a Class A office tower, a hospital, and a manufacturing plant. When searching, target postings that name the exact environment you have experience in, your day-to-day knowledge of that setting is a concrete differentiator in an interview.
Prepare for a walk-and-talk interview format
Many facilities associate interviews include a building walk where the hiring manager asks you to identify issues on the spot. Before the interview, review HVAC basics, fire safety signage requirements, and ADA compliance checkpoints so you can speak to what you observe.
Negotiate shift differentials, not just base pay
Facilities roles often include evening, overnight, or on-call coverage. If a standard pay band feels fixed, ask about shift differentials, standby premiums, or mileage reimbursement, these components can meaningfully change your total compensation without touching the posted rate.
Facilities Associate Jobs: Frequently Asked Questions
Which companies are hiring the most facilities associates?
Tesla, Topgolf, and Ocean State Job Lot are hiring the most facilities associates right now, with openings concentrated in Texas, California, and North Carolina, based on current listings on Migrate Mate as of November 2026. Healthcare systems, commercial real estate firms, and large corporate campuses consistently account for the highest volume of postings.
How many facilities associate jobs are remote?
About 27% of facilities associate openings are fully remote or hybrid as of November 2026, reflecting the hands-on nature of most facilities work. The sub-areas most likely to offer remote or hybrid arrangements are facilities coordination, vendor scheduling, and facilities administration roles that focus on documentation and procurement rather than on-site maintenance.
How do you become a facilities associate?
Start by building hands-on experience through entry-level maintenance, custodial, or building operations roles, even part-time or seasonal positions count. Earn an OSHA 10 certification and get familiar with a CMMS platform. From there, apply to facilities associate postings that specify the building type you know best, whether that is commercial office, healthcare, or education.
Can I get hired as a facilities associate with little experience?
Yes, many employers hire facilities associates at the entry level and train on the job, particularly in education, government, and property management. Strengthen your application by emphasizing any hands-on work, home repair projects, volunteer maintenance, or trades coursework, and by obtaining a free OSHA 10 card before you apply, which signals safety awareness from day one.
What does the facilities associate interview process look like?
Most facilities associate interviews run two to three rounds. The first is typically a phone screen covering your technical background and availability for shift coverage. The second is an in-person or video interview with a facilities manager, often followed by a building walk where you are asked to identify maintenance issues or describe how you would prioritize a work order backlog. References and a background check usually close the process.
Where can I find and apply to facilities associate jobs?
You can find and apply to facilities associate jobs on Migrate Mate, which lists current openings from employers across the United States. Search the listings to find roles that match your experience and building-type background, then apply directly to each one that fits.
See All 98 Facilities Associate Jobs
Find roles that match your experience and apply in just a few clicks.
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