Grants and Contracts Administrator Jobs
Grants and Contracts Administrator jobs cover pre-award, post-award, and compliance specializations across universities, hospitals, nonprofits, and federal contractors, at levels from entry-level coordinator to senior administrator and manager. Scan the live roles below and apply to whichever ones fit.
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To learn more about UC Irvine, visit www.uci.edu.
The Department of Radiological Sciences is dedicated to conducting leading-edge research, providing the highest quality clinical education and delivering state-of-the-art care to our patients through the advanced diagnosis and treatment of disease through biomedical research. Our department scientists and physicians are constantly working to develop new technologies and imaging techniques that will become the medical imaging examinations and medical interventions of tomorrow.
Responsibilities:
- Working knowledge of finance policies, practices, and systems.
- Ability to gather reasonably retrievable information to organize and perform complex/detailed financial analysis assignments.
- Demonstrated ability to effectively present information verbally and in writing clearly and concisely.
- Demonstrated ability using spreadsheet and database software for moderately complex financial analysis, fiscal management, and financial reports.
- Demonstrated interpersonal skills at all levels within the unit; excellent service orientation and critical thinking skills; and attention to detail.
- Demonstrated ability using organizational skills to multi-task in a high-volume environment.
- Ability to adapt to changing priorities.
- Ability to function as a member of a team.
- Intermediate knowledge and understanding of internal control practices and their impact on protecting University resources.
- Working knowledge of UCI Kuali Financial Systems, Decision Support desired and University Policies & Procedures
- Strong interpersonal skills, with the ability to collaborate effectively on complex projects in a team environment with interdepartmental personnel at a variety of professional and technical levels.
- Strong critical thinking and attention to detail
- Detail oriented, with strong ability to effectively manage time.
- Skills to effectively address complex, urgent issues as they arise.
- Ability to manage significant volume of transactions.
- Bachelor's degree in Finance/Accounting or related area and/or equivalent experience/training/education.
- 3-5 years of relevant experience in finance, accounting, and administration or equivalent combination of experience and education.
Preferred:
- Proficient in Microsoft Office suite products, key skills in Excel (VLOOKUPs and pivot tables)/applicable software program(s) proficiency.
Total Rewards
Conditions of Employment:
- Background Check and Live Scan
- Employment Misconduct*
- Legal Right to work in the United States
- Vaccination Policies
- Smoking and Tobacco Policy
- Drug Free Environment
- Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.
- California Child Abuse and Neglect Reporting Act
- E-Verify
- Pre-Placement Health Evaluation
Closing Statement:
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.
To learn more about UC Irvine, visit www.uci.edu.
The Department of Radiological Sciences is dedicated to conducting leading-edge research, providing the highest quality clinical education and delivering state-of-the-art care to our patients through the advanced diagnosis and treatment of disease through biomedical research. Our department scientists and physicians are constantly working to develop new technologies and imaging techniques that will become the medical imaging examinations and medical interventions of tomorrow.
Responsibilities:
- Working knowledge of finance policies, practices, and systems.
- Ability to gather reasonably retrievable information to organize and perform complex/detailed financial analysis assignments.
- Demonstrated ability to effectively present information verbally and in writing clearly and concisely.
- Demonstrated ability using spreadsheet and database software for moderately complex financial analysis, fiscal management, and financial reports.
- Demonstrated interpersonal skills at all levels within the unit; excellent service orientation and critical thinking skills; and attention to detail.
- Demonstrated ability using organizational skills to multi-task in a high-volume environment.
- Ability to adapt to changing priorities.
- Ability to function as a member of a team.
- Intermediate knowledge and understanding of internal control practices and their impact on protecting University resources.
- Working knowledge of UCI Kuali Financial Systems, Decision Support desired and University Policies & Procedures
- Strong interpersonal skills, with the ability to collaborate effectively on complex projects in a team environment with interdepartmental personnel at a variety of professional and technical levels.
- Strong critical thinking and attention to detail
- Detail oriented, with strong ability to effectively manage time.
- Skills to effectively address complex, urgent issues as they arise.
- Ability to manage significant volume of transactions.
- Bachelor's degree in Finance/Accounting or related area and/or equivalent experience/training/education.
- 3-5 years of relevant experience in finance, accounting, and administration or equivalent combination of experience and education.
Preferred:
- Proficient in Microsoft Office suite products, key skills in Excel (VLOOKUPs and pivot tables)/applicable software program(s) proficiency.
Total Rewards
Conditions of Employment:
- Background Check and Live Scan
- Employment Misconduct*
- Legal Right to work in the United States
- Vaccination Policies
- Smoking and Tobacco Policy
- Drug Free Environment
- Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.
- California Child Abuse and Neglect Reporting Act
- E-Verify
- Pre-Placement Health Evaluation
Closing Statement:
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.
Grants and Contracts Administrator Jobs by Experience Level
See All 46 Grants and Contracts Administrator Jobs
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Find JobsGrants and Contracts Administrator Job Market
Who's Hiring
- Johns Hopkins University10
- UC Irvine Health2
- The Salvation Army2
- University Of Washington2
- COLORADO RIVER INDIAN TRIBES2
Top Industries Hiring
- Education
- Healthcare & Medical Services
What Employers Look For
The qualifications that appear most often in grants and contracts administrator jobs.
- Bachelor's degree in business, finance, public administration, or a related field
- Experience with federal grant regulations including 2 CFR Part 200 (Uniform Guidance)
- Proficiency in grants management systems such as Grants.gov or eRA Commons
- Knowledge of contract regulations including FAR and DFARS for government contracting roles
- Strong budget development, financial reporting, and reconciliation skills
- Certified Research Administrator (CRA) credential preferred or required by many employers
Tips for Your Grants and Contracts Administrator Job Search
Tailor your resume for award types
Federal grants, NIH funding, and commercial contracts each have distinct compliance requirements. Call out the specific award types you've managed, such as NIH, NSF, or FAR-based contracts, so hiring managers can quickly confirm you match their portfolio.
Highlight your grants management systems
Many postings screen for experience with specific systems like Grants.gov, eRA Commons, or institutional research administration platforms. Name the systems you've used directly in your work history, not just a generic skills list.
Apply early to roles that fit
Migrate Mate lists grants and contracts administrator openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Target postings by funding source
Filter your search by institution type, since federal contractors, R1 universities, and health systems each prioritize different expertise. A role at a research university weights pre-award budgeting heavily, while a government contractor focuses on FAR and DFARS compliance.
Prepare for scenario-based interview questions
Interviewers in this field routinely ask you to walk through how you resolved a budget variance, responded to an audit finding, or managed a close-out. Have two or three concrete examples ready with the award type, the problem, and what you did to resolve it.
Negotiate by citing portfolio complexity
When discussing compensation, tie your ask to the size and complexity of the award portfolios you've managed, the number of concurrent awards, and any multi-site or international components. That framing connects your value directly to what the role demands.
Grants and Contracts Administrator Jobs: Frequently Asked Questions
Which companies are hiring the most grants and contracts administrators?
Johns Hopkins University, UC Irvine Health, and The Salvation Army are hiring the most grants and contracts administrators right now, with openings concentrated in Maryland, California, and Texas, based on current listings on Migrate Mate as of November 2026. Research universities, academic medical centers, and large federal contractors consistently represent the highest volume of open roles.
How many grants and contracts administrator jobs are remote?
About 69% of grants and contracts administrator openings are fully remote or hybrid as of November 2026, reflecting strong adoption of flexible arrangements across the sector. Post-award administration, financial reporting, and compliance monitoring roles tend to offer the most remote flexibility, while pre-award roles tied to principal investigators often require more on-site presence.
How do you become a grants and contracts administrator?
Start with a bachelor's degree in business, finance, public administration, or a related field, then pursue an entry-level role in a grants or sponsored programs office at a university, hospital, or nonprofit. Build hands-on experience with federal award regulations and grants management systems, and work toward the Certified Research Administrator credential to advance into senior positions.
How do you get hired as a grants and contracts administrator with little experience?
Entry-level roles in sponsored programs offices, grants coordinator positions at nonprofits, and contracts support roles at federal contractors are realistic starting points. Emphasize any exposure to budgeting, compliance documentation, or project coordination, and complete free federal grants management training through resources like the Grants Learning Center to demonstrate initiative before your first interview.
What does the grants and contracts administrator interview process look like?
Most employers run two to three rounds, starting with a phone or video screen focused on your regulatory knowledge and systems experience, followed by a panel interview with research administration staff and sometimes a principal investigator or finance lead. Expect scenario questions on budget discrepancies, audit responses, and close-out procedures, and occasionally a short written exercise involving a sample budget or compliance checklist.
Where can I find and apply to grants and contracts administrator jobs?
You can find and apply to grants and contracts administrator jobs on Migrate Mate, which lists current openings from across the United States. Search the roles available, find the ones that match your experience and preferences, and apply directly to each listing that fits.
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